[Bookstoprisoners] Fwd: Auto-discard notification

[Jay Schubert]

---------- Forwarded message ----------
From: bookstoprisoners-bounces at lists.chambana.net <
bookstoprisoners-bounces at lists.chambana.net>
Date: Jul 19, 2006 5:19 PM
Subject: Auto-discard notification
To: bookstoprisoners-owner at lists.chambana.net

The attached message has been automatically discarded.


---------- Forwarded message ----------
From: Stephane Alnet <stephane at shimaore.net>
To: Anne Phillips <phillanne at gmail.com>
Date: Wed, 19 Jul 2006 17:19:29 -0500
Subject: Re: [UCIMC-Finance] Re: Money for Books to Prisoners order
Anne,

> I need some help.  I ordered dictionaries through the Urbana Free
> Library for the Books to Prisoners program.  They have arrived, at
> a cost of $249.60.  In the past, I told Suzanne Linder that they
> were here and a check to the library arrived soon thereafter.  What
> is the procedure now?  Since I am often asked to place orders that
> involve relatively substantial amounts of money, I do not want to
> be in a reimbursement situation.  What do I need to do to
> facilitate payment to the library?

Here some ideas:
- We could have someone from Books to Prisoners let us know in
advance that they are ordering through the library and that the
amount should be "around", say, $250. They can give the form to Beth
at the time they place the order with you so that we have a record of
what will happen, and work with Beth to correct the amount on the
form once you guys know what the final amount is. That way we know in
advance that if we get an email from you, we can pay the library.
- Of course, if you know the final amount at the time you are
ordering the books, then B2P could let us know in advance too, and we
could send a check at that time rather than after the books arrived.

These are just ideas. I think closer coordination between B2P, UC-IMC
Finance and the Library should get us on the right track.
S.




-- 
Jay
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