[Bookstoprisoners] Minutes from 11/18 meeting

[Sand and Sea Sells Used Books Etc.]

I've started working on an informational "display" board for and about B2P. 
Do you think this should be ready and on display at the Peace Bazaar? Also, 
I am signing up for the 11-1 slot. On the Web site you can use PayPal for 
purchase/donation.  Are we going to have the means to accept credit cards at 
the Peace B or only cash and checks?  Who (will take care of purchasing) and 
what kind of Christmas Cards (bought anywhere or printed for B2P) are being 
filled out at the table and later for the "before Christmas" send outs? What 
are the numbers from last year....number of gifts purchased and dollar 
amount raised?  This may have been mentioned at some point but I can't find 
it in any meeting notes.  Sandra and I discussed a "donation" sheet for tax 
purposes.  I have the draft and wondered if this might be good to have on 
hand for those who want to make a cash donation (tax decution is always a 
helpful selling point).  The sheet is attatched for anyone to make 
corrections/additions.

Also, where can I find (or can someone send me) the graphic for the 
book/heart/dove logo on the book sale signs?

Thanks, Deb


Deb Sanderson
Owner/Buyer
Sand and Sea Sells Used Books Etc.
www.sandncsells.com


----- Original Message ----- 
From: "Barbara kessel" <barkes at gmail.com>
To: "Susan Porter Bruce" <susanpbruce at yahoo.com>; "BTP" 
<BooksToPrisoners at lists.chambana.net>
Sent: Tuesday, November 21, 2006 12:59 PM
Subject: Re: [Bookstoprisoners] Minutes from 11/18 meeting


> happy additions/revisions to the minutes: The Peace Bazaar table is
> currently signed up for by Jamie from 9-11 and Barbara from 1:00 to
> 3:30, leaving only two slots to fill - 11-1 and 3:30 to 5:00
> (non-mandatory). The sign-up has been made part of the calendar online
> where we sign up for other things.
>     Also the fliers for the alternative gift program are being made
> by Suzanne and Jay.
> There is some work to be done on our end of that when Christmas cards
> have to be filled out and sent to the person on whose behalf the
> donation was made. I, Barbara will work with that, but might need some
> help and they need to be out before Christmas. At the Peace Bazaar
> table it can be done on the spot.
>     The lend-out eight tables are being picked up next Sunday (Nov.
> 26) at 5:00 by Joan Nelshoppen and I will let her in and point to
> them. Jay will have them labeled by then as belonging to us. Barbara
>
>
> On 11/21/06, Susan Porter Bruce <susanpbruce at yahoo.com> wrote:
>> Here are the minutes. Apologies for the delay, I left my notes at the
>> IMC. Just went over with Stephen and loaded the final recycling, so
>> it's all gone, except some CD's in a box.
>>
>> In 4 days I may have forgotten some things. As always, add or
>> clarify. I can't be there December 2, so someone else will have to
>> jump in.
>>
>> ------------------------------------------------------
>> Minutes of BtP meeting
>> Saturday, November 18
>>
>> Volunteers present: Niloofar, Yvette, Jane, Barbara, Jay, Suzanne,
>> Celeste,
>> Emma, Maddy (sp?), Susan, Jamie.
>>
>> Suzanne opened the meeting at 2pm. We decided to try to have regular
>> meetings in future on the first Saturday of each month at 2:00.
>>
>> 1) Peace Bazaar and 2) Alternative Gift. Program.
>> The group approved Barbara's suggestion that we loan 8 tables to the
>> groups holding the Peace Bazaar on December 2. We will also have a
>> table there, and Suzanne and Jay volunteered to make a display unit
>> about the Alternative Gift Program (all information for that is now
>> on our web site.) Susan will pull some books to set up as examples of
>> books that donations might pay for. Barbara has sent an email with
>> information about the event. Note: this is the day of our next
>> meeting. We don't have anyone lined up to sit at the table. (I will
>> be away, and I believe Jay and Suzanne might be.)
>>
>> We need to find out how we might be one of the recipients of proceeds
>> from this event next year.
>>
>> Barbara suggested that we attach flyers about BtP to the drop boxes
>> somehow. The group agreed this would be good, but it wasn't clear who
>> might do it.
>>
>> 2) Book Sales.
>> We discussed the results of the book sale. Jamie said she found
>> working upstairs very pleasant, and all agreed it's a lot easier to
>> have the event upstairs. Some thought there was too much information
>> on the flyer and we need to redesign it next time to be clearer. We
>> thought that having a big banner across the top of the building would
>> draw people from the Farmers Market next time. Passing out flyers on
>> the Quad might help draw in more students? We need to figure out
>> about Lincoln's Challenge next time and make sure they're available
>> on the final day; apparently they aren't on Mondays usually? Book
>> sale burnout was a shared concern that we need to discuss further.
>>
>> Some in the group adjourned to help Susan load the recycled books
>> from the sale into her van for disposal. Note: we only recycled
>> material unlikely to sell next time; many boxes of books were saved.
>>
>> We discussed other sources of revenue, like being a part of Community
>> Shares. It was pointed out that the IMC already receives Community
>> Shares money. If we can get someone to volunteer to be the BtP
>> "spoke" to the Thursday evening meetings, we might ask about that.
>>
>> We discussed the fact that we're in better shape now with the book
>> sale receipts, but still spending more money than we can bring in
>> with two sales. Susan raised Sandra's idea about a community-wide
>> Urbana book event. Some found it intriguing, but we worried that
>> buyers would just be splitting their money between more sales and not
>> buying more. Susan offered to check on any dates already set by the
>> two libraries. We agreed that we need to set the date for the next one.
>>
>> 3. Satellite Jail Library
>> Jay reported that the carts are ready and Nancy would like to have a
>> meeting in early December. Several will attend. We decided that we
>> could start small, and also consider cutting back from 6 to 4 shifts
>> Downtown. Most thought that it's good to have two librarians per
>> shift, but we don't need to do the half shifts. Susan will post and
>> email a recruitment message to several UI departments and libraries.
>>
>> 4. Volunteer Coordinator Postiion and Director
>> There was agreement that it would be very good to have Sandra assume
>> a more formal and acknowledged managing role. In keeping with the IMC
>> rules about consensus, we decided it would be best to call it a
>> Coordinator position. (It was pointed out that WRFU has such a
>> person, for some very practical reasons.) We thought we should talk
>> more about what the expectations for that role might be at the next
>> meeting, since we can meet in 2 weeks. We thought setting some limit
>> for expenditures, for example, might make sense, but weren't sure
>> what that should be.
>>
>> We agreed that it would be very helpful to have a Volunteer Manager,
>> but there is considerable concern about how to pay for this. We
>> tabled that discussion for the next meeting as well.
>>
>> Minutes respectfully submitted,
>> Susan Bruce
>>
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>>
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