[Bookstoprisoners] Re: BooksToPrisoners Digest, Vol 25, Issue
4
adiaz25 at uiuc.edu
adiaz25 at uiuc.edu
Mon Jun 4 14:51:47 CDT 2007
Well, I'm concerned about who from the current key staff would get access to the new keys. I know that I, for one, rather enjoy coming in to work in the midde of the night, and I'm a little worried that if only very few people got the new keys that I wouldn't be able to make it in nearly so much. I think that's my only concern, but regardless of that, I personally don't see a point to changing the locks.
April
---- Original message ----
>Date: Mon, 4 Jun 2007 09:11:46 -0500 (CDT)
>From: bookstoprisoners-request at lists.chambana.net
>Subject: BooksToPrisoners Digest, Vol 25, Issue 4
>To: bookstoprisoners at lists.chambana.net
>
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>Today's Topics:
>
> 1. Key policy feedback for Thursday's Steering Meeting?
> (wmullins at insightbb.com)
> 2. Repost of 5-29-07 Steering notes (wmullins at insightbb.com)
> 3. Re: Key policy feedback for Thursday's Steering Meeting?
> (Niloofar Shambayati)
> 4. Re: Key policy feedback for Thursday'sSteering Meeting?
> (Sand and Sea Sells Used Books Etc.)
>
>
>----------------------------------------------------------------------
>
>Message: 1
>Date: Sun, 03 Jun 2007 20:13:24 -0500
>From: wmullins at insightbb.com
>Subject: [Bookstoprisoners] Key policy feedback for Thursday's
> Steering Meeting?
>To: bookstoprisoners at lists.chambana.net
>Message-ID: <f5e0f36b3be87.466320e4 at insightbb.com>
>Content-Type: text/plain; charset="us-ascii"
>
>Hello all,
>
>Do we have a consensus about how Books To Prisoners feels about the new key policy being proposed by the IMC Steering Committee? Are we fine with the plan to rekey both basement doors and the stairwell doors, and find some mechanism to make sure our volunteers get into the basement with minimal hassle during our work sessions?
>
>I've heard some skepticism from a few keystaff volunteers, but nobody except Sandra has given a definite yay or nay to the proposal. Is anybody else showing up Thursday night to discuss their concerns? Does anybody have a particular concern or objection or counter-proposal that they want me to add to the discussion at the upcoming Steering meeting?
>
>The meeting is 8pm this Thursday on the main floor and should be lively.
>
>As the B2P list was broken or something last week and I could only post to the keystaff list, I'll repost my last Steering notes here.
>
>Bill
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>Message: 2
>Date: Sun, 03 Jun 2007 20:17:41 -0500
>From: wmullins at insightbb.com
>Subject: [Bookstoprisoners] Repost of 5-29-07 Steering notes
>To: BooksToPrisoners <BooksToPrisoners at lists.chambana.net>
>Message-ID: <f622a6283ae58.466321e5 at insightbb.com>
>Content-Type: text/plain; charset="us-ascii"
>
>----- Original Message -----
>>From <wmullins at insightbb.com>
>Date Tue, 29 May 2007 22:13:07 -0500
>To btp-keystaff at lists.chambana.net
>Subject Notes from Steering Meeting on Security Issues 5-29-07
>
>Hello all,
>
>An unscheduled Steering Meeting was called Tuesday night to address issues of security in the IMC building, especially the recurrence of unlocked basement doors (including overnight), people sleeping in the Family Room, and generally unsafe conditions--particularly in the basement--resulting from lax security related to the #4 key.
>
>A proposal has been made to re-key both the north and south basement entrances and both of the stairwells leading to the basement. The main IMC entrance and individual doors currently opened by the #4 key (e.g., the B2P room) will remain as they are. Access to the basement, however, will require a new key. Additionally, the new basement locks would be such that they lock themselves upon closing and cannot be left unlocked.
>
>Under the proposal, possession of keys to the new locks will be more strictly monitored than the #4 key has been, and new keys will be issued only to a limited number of designated working group members. The specifics of how many new keys for each working group and how we decide who will get them is still under discussion.
>
> It was proposed that Mike Lehman be in charge of distributing new keys, possibly delegating additional key distribution responsibilies to Chris Evans.
>
>As I understand the proposal, [Chris please correct or clarify this if I have it wrong], the general idea on the table is that Books To Prisoners and other groups housed in the basement would designate a new group of keystaff people to have the new keys, and that these members would be the only ones able to access the basement (or to let others in). To get a key, there will be some as-yet-unspecified process to make sure that key recipients are authorized by the working group to have a key, that they understand the need to maintain locked doors, security protocol et cetera, and in general can be accountable for not leaving the building open to hangers-on wandering in and out.
>
>This proposal possibly means that fewer B2P keystaff will have keys, and it possibly means that those who do have keys would need to commit to being around to run the B2P space more regularly. (Again, the number of keys handed out and the guidelines for who gets them is still open to discussion.)
>
>We need to discuss how this affects us. Under this proposal, we'd need to do a better job of designating keystaff for each of our working sessions, particularly Saturdays, and we would need to figure out who else would have a key and perhaps be "on call" to let others into the basement outside of our scheduled working session hours, e.g., to drop off book donations. We would also probably have to communicate with volunteers that they come to the south entrance and ring the doorbell to be let into the basement, or come at a particular time to get in, as the entrance on Elm Street and the stairwell will be permanently locked.
>
>As this might change the way Books To Prisoners works--especially for those of us who like to come in at times other than regularly scheduled work sessions--I think we should have a discussion of it before our June 9th meeting, and that anybody who has a strong opinion on this should consider attending the June 7th Steering Meeting, 8pm, where I expect the new key proposal to be the main item on the agenda. I will be there June 7th, but I do not feel qualified to speak for the whole group on this. Anybody who wants to offer a counter-proposal or who wants to be involved in setting up the details of a new IMC key policy should attend if possible.
>
>Bill Mullins
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>Message: 3
>Date: Sun, 3 Jun 2007 22:40:29 -0500
>From: "Niloofar Shambayati" <Nilu at insightbb.com>
>Subject: Re: [Bookstoprisoners] Key policy feedback for Thursday's
> Steering Meeting?
>To: <bookstoprisoners at lists.chambana.net>
>Message-ID: <001d01c7a65a$18f33d10$6701a8c0 at SalehiFamily>
>Content-Type: text/plain; charset="iso-8859-1"
>
>1.Changing the locks and giving out new keys is not a major issue, except that it might prove to be
> both costly and ineffective.
> 2.My concern is about not to have access to enough keys for our current and future key staff.
> 3. Automatic locks impede our work since we would have to rush to the door each time a volunteer rings
> the bell.
> 4. Limiting access to the basement through only one entrance might confuse/discourage
> new volunteers.
> 5. IMC can keep a list of all key-holders and have us all take an oath.
>
>It would be good to hear from everyone to be able to speak with one voice. Jane, Bob, April, Jamie, Noah et al.?
>
>Niloofar
>----- Original Message -----
> From: wmullins at insightbb.com
> To: bookstoprisoners at lists.chambana.net
> Sent: Sunday, June 03, 2007 8:13 PM
> Subject: [Bookstoprisoners] Key policy feedback for Thursday's Steering Meeting?
>
>
> Hello all,
>
> Do we have a consensus about how Books To Prisoners feels about the new key policy being proposed by the IMC Steering Committee? Are we fine with the plan to rekey both basement doors and the stairwell doors, and find some mechanism to make sure our volunteers get into the basement with minimal hassle during our work sessions?
>
> I've heard some skepticism from a few keystaff volunteers, but nobody except Sandra has given a definite yay or nay to the proposal. Is anybody else showing up Thursday night to discuss their concerns? Does anybody have a particular concern or objection or counter-proposal that they want me to add to the discussion at the upcoming Steering meeting?
>
> The meeting is 8pm this Thursday on the main floor and should be lively.
>
> As the B2P list was broken or something last week and I could only post to the keystaff list, I'll repost my last Steering notes here.
>
> Bill
>
>
>
>
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>
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>------------------------------
>
>Message: 4
>Date: Mon, 4 Jun 2007 09:11:31 -0500
>From: "Sand and Sea Sells Used Books Etc." <sandncsells at ameritech.net>
>Subject: Re: [Bookstoprisoners] Key policy feedback for
> Thursday'sSteering Meeting?
>To: "BTP Keystaff" <btp-keystaff at lists.chambana.net>,
> <bookstoprisoners at lists.chambana.net>, "Niloofar Shambayati"
> <Nilu at insightbb.com>
>Message-ID: <002401c7a6b2$40ace290$cc02c74c at LAPTOP>
>Content-Type: text/plain; charset="iso-8859-1"
>
>See my additions in red to Niloofar's points.
>Deb Sanderson
>Owner/Buyer
>Sand and Sea Sells Used Books Etc.
>www.sandncsells.com
>
>
> ----- Original Message -----
> From: Niloofar Shambayati
> To: bookstoprisoners at lists.chambana.net
> Sent: Sunday, June 03, 2007 10:40 PM
> Subject: Re: [Bookstoprisoners] Key policy feedback for Thursday'sSteering Meeting?
>
>
> 1.Changing the locks and giving out new keys is not a major issue, except that it might prove to be
> both costly and ineffective. More door bells would also need to be installed at all doors other than the back basement door.
> 2.My concern is about not to have access to enough keys for our current and future key staff and especially those keystaff that work the jails and need access to the basement and library during NON work session times. We also need all our current (and could use more) keystaff to keep flexibility for staffing work sessions. Less key access means more hours that will need to be worked by each keystaff. Rather than once or twice a month they will need to volunteer that on a weekly basis. This puts too much time demand on our dedicated volunteer keystaff.
> 3. Automatic locks impede our work since we would have to rush to the door each time a volunteer rings
> the bell. Unless a buzzer system is installed to "buzz" people in using an intercom system similar to those used in apartment buildings.These would have to be on EVERY door. This also would cover #4 below.
> 4. Limiting access to the basement through only one entrance might confuse/discourage
> new volunteers.
> 5. IMC can keep a list of all key-holders and have us all take an oath. We could also initiate a sign in process upstairs and down with sign-in/sign-out times and dates. This would help with accountability issues.
>
> It would be good to hear from everyone to be able to speak with one voice. Jane, Bob, April, Jamie, Noah et al.?
>
> PAY Chris or whoever a few more hours per week to make sure that the building is locked and empty (or at least tennants only) each night at a specified time...say 10:30pm with the flexability to change that time for special events, and unlocked at 8am and again checked for "sleepers"? Essentially the building would be CLOSED during that time and open for all during the day and evening hours.
>
> Security systems could also be installed in the building that use codes or magnetic keys for entrance that record name and time of entrance. Instead of keys, individual and/or group codes are set in the system.
>
> The back door (south) is still not closing tightly each time it is shut. Sometimes it sticks and doesn't latch when you let it automatically close rather than pushing/pulling it closed. This needs to be fixed again (I know Bob worked on it not too long ago and that worked for a while). I found it that way twice last week.
>
> Niloofar
> ----- Original Message -----
> From: wmullins at insightbb.com
> To: bookstoprisoners at lists.chambana.net
> Sent: Sunday, June 03, 2007 8:13 PM
> Subject: [Bookstoprisoners] Key policy feedback for Thursday's Steering Meeting?
>
>
> Hello all,
>
> Do we have a consensus about how Books To Prisoners feels about the new key policy being proposed by the IMC Steering Committee? Are we fine with the plan to rekey both basement doors and the stairwell doors, and find some mechanism to make sure our volunteers get into the basement with minimal hassle during our work sessions?
>
> I've heard some skepticism from a few keystaff volunteers, but nobody except Sandra has given a definite yay or nay to the proposal. Is anybody else showing up Thursday night to discuss their concerns? Does anybody have a particular concern or objection or counter-proposal that they want me to add to the discussion at the upcoming Steering meeting?
>
> The meeting is 8pm this Thursday on the main floor and should be lively.
>
> As the B2P list was broken or something last week and I could only post to the keystaff list, I'll repost my last Steering notes here.
>
> Bill
>
>
>
>
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