[Bookstoprisoners] Re: BooksToPrisoners Digest, Vol 25, Issue 4
Lyman Tieman
lyman.tieman at gmail.com
Mon Jun 4 18:33:40 CDT 2007
I have to agree as well. I'm not a primary on any work day so I assume I
wouldn't get the new key, and there's been times I've come in to work on the
computers at odd hours and this new policy would really limit me, or at
least force me to call one of the authorized people and ask to be let in.
Lyman (Bob) Tieman
From: bookstoprisoners-bounces at lists.chambana.net
[mailto:bookstoprisoners-bounces at lists.chambana.net] On Behalf Of Jay
Schubert
Sent: Monday, June 04, 2007 3:41 PM
To: adiaz25 at uiuc.edu
Cc: bookstoprisoners at lists.chambana.net
Subject: Re: [Bookstoprisoners] Re: BooksToPrisoners Digest, Vol 25, Issue 4
I'm with April on this. My thoughts exactly.
- Jay
On 6/4/07, adiaz25 at uiuc.edu < adiaz25 at uiuc.edu <mailto:adiaz25 at uiuc.edu> >
wrote:
Well, I'm concerned about who from the current key staff would get access to
the new keys. I know that I, for one, rather enjoy coming in to work in the
midde of the night, and I'm a little worried that if only very few people
got the new keys that I wouldn't be able to make it in nearly so much. I
think that's my only concern, but regardless of that, I personally don't see
a point to changing the locks.
April
---- Original message ----
>Date: Mon, 4 Jun 2007 09:11:46 -0500 (CDT)
>From: bookstoprisoners-request at lists.chambana.net
>Subject: BooksToPrisoners Digest, Vol 25, Issue 4
>To: bookstoprisoners at lists.chambana.net
>
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>Today's Topics:
>
> 1. Key policy feedback for Thursday's Steering Meeting?
> ( <mailto:wmullins at insightbb.com> wmullins at insightbb.com)
> 2. Repost of 5-29-07 Steering notes (wmullins at insightbb.com)
> 3. Re: Key policy feedback for Thursday's Steering Meeting?
> (Niloofar Shambayati)
> 4. Re: Key policy feedback for Thursday'sSteering Meeting?
> (Sand and Sea Sells Used Books Etc.)
>
>
>----------------------------------------------------------------------
>
>Message: 1
>Date: Sun, 03 Jun 2007 20:13:24 -0500
>From: wmullins at insightbb.com
>Subject: [Bookstoprisoners] Key policy feedback for Thursday's
> Steering Meeting?
>To: bookstoprisoners at lists.chambana.net
>Message-ID: < <mailto:f5e0f36b3be87.466320e4 at insightbb.com>
f5e0f36b3be87.466320e4 at insightbb.com>
>Content-Type: text/plain; charset="us-ascii"
>
>Hello all,
>
>Do we have a consensus about how Books To Prisoners feels about the new key
policy being proposed by the IMC Steering Committee? Are we fine with the
plan to rekey both basement doors and the stairwell doors, and find some
mechanism to make sure our volunteers get into the basement with minimal
hassle during our work sessions?
>
>I've heard some skepticism from a few keystaff volunteers, but nobody
except Sandra has given a definite yay or nay to the proposal. Is anybody
else showing up Thursday night to discuss their concerns? Does anybody have
a particular concern or objection or counter-proposal that they want me to
add to the discussion at the upcoming Steering meeting?
>
>The meeting is 8pm this Thursday on the main floor and should be lively.
>
>As the B2P list was broken or something last week and I could only post to
the keystaff list, I'll repost my last Steering notes here.
>
>Bill
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>Message: 2
>Date: Sun, 03 Jun 2007 20:17:41 -0500
>From: wmullins at insightbb.com
>Subject: [Bookstoprisoners] Repost of 5-29-07 Steering notes
>To: BooksToPrisoners < <mailto:BooksToPrisoners at lists.chambana.net>
BooksToPrisoners at lists.chambana.net>
>Message-ID: <f622a6283ae58.466321e5 at insightbb.com>
>Content-Type: text/plain; charset="us-ascii"
>
>----- Original Message -----
>>From <wmullins at insightbb.com>
>Date Tue, 29 May 2007 22:13:07 -0500
>To btp-keystaff at lists.chambana.net
>Subject Notes from Steering Meeting on Security Issues 5-29-07
>
>Hello all,
>
>An unscheduled Steering Meeting was called Tuesday night to address issues
of security in the IMC building, especially the recurrence of unlocked
basement doors (including overnight), people sleeping in the Family Room,
and generally unsafe conditions--particularly in the basement--resulting
from lax security related to the #4 key.
>
>A proposal has been made to re-key both the north and south basement
entrances and both of the stairwells leading to the basement. The main IMC
entrance and individual doors currently opened by the #4 key ( e.g., the B2P
room) will remain as they are. Access to the basement, however, will
require a new key. Additionally, the new basement locks would be such that
they lock themselves upon closing and cannot be left unlocked.
>
>Under the proposal, possession of keys to the new locks will be more
strictly monitored than the #4 key has been, and new keys will be issued
only to a limited number of designated working group members. The specifics
of how many new keys for each working group and how we decide who will get
them is still under discussion.
>
> It was proposed that Mike Lehman be in charge of distributing new keys,
possibly delegating additional key distribution responsibilies to Chris
Evans.
>
>As I understand the proposal, [Chris please correct or clarify this if I
have it wrong], the general idea on the table is that Books To Prisoners and
other groups housed in the basement would designate a new group of keystaff
people to have the new keys, and that these members would be the only ones
able to access the basement (or to let others in). To get a key, there will
be some as-yet-unspecified process to make sure that key recipients are
authorized by the working group to have a key, that they understand the need
to maintain locked doors, security protocol et cetera, and in general can be
accountable for not leaving the building open to hangers-on wandering in and
out.
>
>This proposal possibly means that fewer B2P keystaff will have keys, and
it possibly means that those who do have keys would need to commit to being
around to run the B2P space more regularly. (Again, the number of keys
handed out and the guidelines for who gets them is still open to
discussion.)
>
>We need to discuss how this affects us. Under this proposal, we'd need to
do a better job of designating keystaff for each of our working sessions,
particularly Saturdays, and we would need to figure out who else would have
a key and perhaps be "on call" to let others into the basement outside of
our scheduled working session hours, e.g., to drop off book donations. We
would also probably have to communicate with volunteers that they come to
the south entrance and ring the doorbell to be let into the basement, or
come at a particular time to get in, as the entrance on Elm Street and the
stairwell will be permanently locked.
>
>As this might change the way Books To Prisoners works--especially for those
of us who like to come in at times other than regularly scheduled work
sessions--I think we should have a discussion of it before our June 9th
meeting, and that anybody who has a strong opinion on this should consider
attending the June 7th Steering Meeting, 8pm, where I expect the new key
proposal to be the main item on the agenda. I will be there June 7th, but I
do not feel qualified to speak for the whole group on this. Anybody who
wants to offer a counter-proposal or who wants to be involved in setting up
the details of a new IMC key policy should attend if possible.
>
>Bill Mullins
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>Message: 3
>Date: Sun, 3 Jun 2007 22:40:29 -0500
>From: "Niloofar Shambayati" <Nilu at insightbb.com>
>Subject: Re: [Bookstoprisoners] Key policy feedback for Thursday's
> Steering Meeting?
>To: <bookstoprisoners at lists.chambana.net>
>Message-ID: <001d01c7a65a$18f33d10$6701a8c0 at SalehiFamily>
>Content-Type: text/plain; charset="iso-8859-1"
>
>1.Changing the locks and giving out new keys is not a major issue, except
that it might prove to be
> both costly and ineffective.
> 2.My concern is about not to have access to enough keys for our current
and future key staff.
> 3. Automatic locks impede our work since we would have to rush to the door
each time a volunteer rings
> the bell.
> 4. Limiting access to the basement through only one entrance might
confuse/discourage
> new volunteers.
> 5. IMC can keep a list of all key-holders and have us all take an oath.
>
>It would be good to hear from everyone to be able to speak with one voice.
Jane, Bob, April, Jamie, Noah et al.?
>
>Niloofar
>----- Original Message -----
> From: wmullins at insightbb.com
> To: bookstoprisoners at lists.chambana.net
> Sent: Sunday, June 03, 2007 8:13 PM
> Subject: [Bookstoprisoners] Key policy feedback for Thursday's Steering
Meeting?
>
>
> Hello all,
>
> Do we have a consensus about how Books To Prisoners feels about the new
key policy being proposed by the IMC Steering Committee? Are we fine with
the plan to rekey both basement doors and the stairwell doors, and find some
mechanism to make sure our volunteers get into the basement with minimal
hassle during our work sessions?
>
> I've heard some skepticism from a few keystaff volunteers, but nobody
except Sandra has given a definite yay or nay to the proposal. Is anybody
else showing up Thursday night to discuss their concerns? Does anybody have
a particular concern or objection or counter-proposal that they want me to
add to the discussion at the upcoming Steering meeting?
>
> The meeting is 8pm this Thursday on the main floor and should be lively.
>
> As the B2P list was broken or something last week and I could only post
to the keystaff list, I'll repost my last Steering notes here.
>
> Bill
>
>
>
>
>---------------------------------------------------------------------------
---
>
>
> _______________________________________________
> BooksToPrisoners mailing list
> BooksToPrisoners at lists.chambana.net
> http://lists.chambana.net/cgi-bin/listinfo/bookstoprisoners
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>------------------------------
>
>Message: 4
>Date: Mon, 4 Jun 2007 09:11:31 -0500
>From: "Sand and Sea Sells Used Books Etc." <sandncsells at ameritech.net>
>Subject: Re: [Bookstoprisoners] Key policy feedback for
> Thursday'sSteering Meeting?
>To: "BTP Keystaff" <btp-keystaff at lists.chambana.net>,
> <bookstoprisoners at lists.chambana.net >, "Niloofar Shambayati"
> <Nilu at insightbb.com>
>Message-ID: <002401c7a6b2$40ace290$cc02c74c at LAPTOP>
>Content-Type: text/plain; charset="iso-8859-1"
>
>See my additions in red to Niloofar's points.
>Deb Sanderson
>Owner/Buyer
>Sand and Sea Sells Used Books Etc.
>www.sandncsells.com
>
>
> ----- Original Message -----
> From: Niloofar Shambayati
> To: bookstoprisoners at lists.chambana.net
> Sent: Sunday, June 03, 2007 10:40 PM
> Subject: Re: [Bookstoprisoners] Key policy feedback for
Thursday'sSteering Meeting?
>
>
> 1.Changing the locks and giving out new keys is not a major issue, except
that it might prove to be
> both costly and ineffective. More door bells would also need to be
installed at all doors other than the back basement door.
> 2.My concern is about not to have access to enough keys for our current
and future key staff and especially those keystaff that work the jails and
need access to the basement and library during NON work session times. We
also need all our current (and could use more) keystaff to keep flexibility
for staffing work sessions. Less key access means more hours that will need
to be worked by each keystaff. Rather than once or twice a month they will
need to volunteer that on a weekly basis. This puts too much time demand on
our dedicated volunteer keystaff.
> 3. Automatic locks impede our work since we would have to rush to the
door each time a volunteer rings
> the bell. Unless a buzzer system is installed to "buzz" people in
using an intercom system similar to those used in apartment buildings.These
would have to be on EVERY door. This also would cover #4 below.
> 4. Limiting access to the basement through only one entrance might
confuse/discourage
> new volunteers.
> 5. IMC can keep a list of all key-holders and have us all take an oath.
We could also initiate a sign in process upstairs and down with
sign-in/sign-out times and dates. This would help with accountability
issues.
>
> It would be good to hear from everyone to be able to speak with one
voice. Jane, Bob, April, Jamie, Noah et al.?
>
> PAY Chris or whoever a few more hours per week to make sure that the
building is locked and empty (or at least tennants only) each night at a
specified time...say 10:30pm with the flexability to change that time for
special events, and unlocked at 8am and again checked for "sleepers"?
Essentially the building would be CLOSED during that time and open for all
during the day and evening hours.
>
> Security systems could also be installed in the building that use codes
or magnetic keys for entrance that record name and time of entrance. Instead
of keys, individual and/or group codes are set in the system.
>
> The back door (south) is still not closing tightly each time it is shut.
Sometimes it sticks and doesn't latch when you let it automatically close
rather than pushing/pulling it closed. This needs to be fixed again (I know
Bob worked on it not too long ago and that worked for a while). I found it
that way twice last week.
>
> Niloofar
> ----- Original Message -----
> From: wmullins at insightbb.com
> To: bookstoprisoners at lists.chambana.net
> Sent: Sunday, June 03, 2007 8:13 PM
> Subject: [Bookstoprisoners] Key policy feedback for Thursday's Steering
Meeting?
>
>
> Hello all,
>
> Do we have a consensus about how Books To Prisoners feels about the new
key policy being proposed by the IMC Steering Committee? Are we fine with
the plan to rekey both basement doors and the stairwell doors, and find some
mechanism to make sure our volunteers get into the basement with minimal
hassle during our work sessions?
>
> I've heard some skepticism from a few keystaff volunteers, but nobody
except Sandra has given a definite yay or nay to the proposal. Is anybody
else showing up Thursday night to discuss their concerns? Does anybody have
a particular concern or objection or counter-proposal that they want me to
add to the discussion at the upcoming Steering meeting?
>
> The meeting is 8pm this Thursday on the main floor and should be
lively.
>
> As the B2P list was broken or something last week and I could only post
to the keystaff list, I'll repost my last Steering notes here.
>
> Bill
>
>
>
>
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>
>
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> http://lists.chambana.net/cgi-bin/listinfo/bookstoprisoners
>
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Jay
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