[Bookstoprisoners] BTP Monthly Meeting Minutes for Sat 11/10/2007

[Jay Schubert]

 <http://www.books2prisoners.org/>

*Conference Wrap Up - *
Summary of conference was provided.  88 guests, representing 29 prison book
projects were present.  The topic of what to do with the remaining $650 in
conference revenue was tabled until our next meeting.  Discussion included
using some of this money to finance the shipping of books packed during the
conference, purchase of Aaron Ammons book or saving as seed money to be
donated to the hosts of the next national conference.
*
Accounting -*
IMC Finance is requested our assistance to improve transparency.  Jason from
IMC Finance was present and asked to take the following information back to
the IMC Finance:  BTP is ready to begin providing all of our financial
transaction data to IMC Finance as soon as they indicate that they are ready
to begin accepting it.  BTP recognizes, and would like to acknowledge the
value added by IMC Finance taking responsibility for this accounting and
monthly reporting via our monthly financial contribution to the IMC (aka
"rent").  We request that IMC Finance provides advice about an estimate of
the costs associated with the additional work involved in this record
keeping for BTP.

*BTP Process Flow - *
Should we list number & titles of the books included in a package?  This
issue was tabled to be discussed at a future meeting due to time
constraints.
Handling of out of state requests.  It was decided that we would continue
responding to letters from non-Illinois inmates by sending our resource
list, Jamie is willing to continue taking responsibility this task.

*Postal Liaison Position - *
We presently need someone to ensure that our packages are mailed and paid
for.  We agreed to offer the person recommended for this position 10% of our
postal shipping receipts as compensation for this task.  It was agreed that
an additional debit card would be issued for this task.

*Purchasing Specific Books - *
Suggestion that we might purchase "certain resource books".  This issue was
tabled to be discussed at a future meeting due to time constraints.

*Mission Statement Discussion -*
Niloofar proposed some changes to our new mission statement.  This
discussion will be continued on BTP Keystaff list (any BTP volunteer is
welcome to participate as well [let me know if you'd like to be copied on
this discussion and are not on the BTP keystaff mail list]).
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