[Bookstoprisoners] Books to Prisoners Meeting Minutes 2.9.08

[Suzanne Linder]

*Books to Prisoners Monthly Business meeting*

Present: Jay, Suzanne, Jaime, Barbara, Jane, Deb, Micah

1.  Brett Bloom presented on behalf of the Tamms poetry committee and Year
10 anniversary committee.  They are asking for endorsements.  The group
decided to give a provisional endorsement based on Yvette's reading of their
website and Sarah's email.  Our apologies to Sarah for not reading the email
before the meeting.

2.  Suzanne gave an update on BTP finances and a recommendation about
applying for a corporate credit card to use to pay for shipping.  The group
approved the recommendation and the application is waiting for documents
from IMC finance.

Someone has used 3 reams of paper in the copier without paying for paper or
the copies.  Jay will talk to Sandra about the copier.

3. The website has completed migration to the new server.  2 forms are
broken but will be fixed in the next week.  Jay is planning to streamline
the design of the website and add information for groups interested in
volunteering.

4. The group decided to cancel the spring book drive unless Micah finds a
group of students at Uni who are interested in taking it on.  At our March
meeting we will choose a date for the spring book sale and a book sale
coordinator.

5.  The group approved our Consensus Ground Rules Document!!!  Single text
and final version of the ground rules document to follow in a separate email
from Barbara.

6.  Deb will be the convener for the mission statement consensus based
process which we will take up at the March 8 meeting.  Barbara will be the
convener for the work flow consensus based process which we will take up at
the April 12 meeting.

7.  Jaime talked about potential emergency situations that can occur in the
BTP room and how we can be safer.  She will collect a list of phone numbers
to call in an emergency, contact the IMC about getting smoke alarms and fire
extinguishers.  Jay will hook up a phone to the land line.

8.  Barbara talked about attending the County Board Justice Committee.
After some discussion, the group asked her to continue attending the
meetings and report back.

9.  The group talked about problems staffing the jail libraries and decided
we should go down to two Friday shifts / month at the downtown jail (on the
weeks when there are not Monday shifts).  Suzanne will email the jail list
about this.

10.  Yvette asked that we move the rolling chairs away from the long table
on Saturday work days.

*Next Meeting:* Saturday, March 8 at noon.  Mission Statement and spring
book sale on the agenda.
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