[Imc-supervisors] Needed information!

[Danielle Chynoweth]

On the topic of volunteers, groups chronically undercount these numbers.
They tend to think in term of core or repeating volunteers.  If someone
walks into your group for one minute to help, they are a volunteer.  Every
WRFU airshifter and guest on a show is a volunteer.  Every person who helps
out with a show in the shows space, even if we didn't recruit them but the
booker did, is a volunteer.  All the people who did set up, clean up, and
staffing of the book sale is a volunteer.  Every writer  editor and
distributor for the public, is a volunteer.

In addition to volunteers, we want #s on how many people are served. How
many public i readers, prisoners receiving books, listeners of WRFU,
attendees of shows and workshops.

If you have no way of tracking unique individuals, you track every separate
instance of work as a new volunteer or person served.  This is how every
organization does it.

I have attached an Excel spreadsheet I used to estimate #s served and #
volunteers for the Illinois Arts Council grant in 06-07, which could give
you ideas for how to track them, or you could add to it.  Non arts related
programs, like bike project, are missing.

Books to Prisoners tracks this info on their website (which is GREAT - every
group should do this).  The data is pulled from their book shipping
database.  Right now the most recent info is: "we have sent 51989 books in
13863 packages to 8178 inmates!"

Bike Project didn't track bike sales, I think, until recently.  That said,
they could give an estimate.  Sales receipts might give a clue.  This info
is really really imp and needs to be tracked.

Thanks every one for your help with this! I know what Austin is asking for
is daunting - reach out to him for help for ideas in estimating volunteers.


- Danielle

On Mon, Nov 8, 2010 at 1:18 PM, Austin McCann <austinmccann at ucimc.org>wrote:

> Hi everyone,
>
> I still need this information! Please let me know if you have any
> questions.
>
> Austin
>
> ---------- Forwarded message ----------
> From: Austin McCann <austinmccann at ucimc.org>
> Date: Mon, Nov 1, 2010 at 2:04 PM
> Subject: Needed information!
> To: imcamericorps <imcamericorps at lists.chambana.net>, "Jacob A. Barton" <
> udderbot at gmail.com>, Elizabeth Simpson <elizacorps at yahoo.com>, Chris Ritzo
> <chris.ritzo at gmail.com>
>
>
> Hi AmeriCorpses and friends,
>
> I have a request for some urgently needed information. I'm working on a
> request from the city for funds to repair our building, and I need
> information on how important we are to the community, *viz.* the number of
> people we've served since 2005. Could each of you individually work with
> your supervisors or the correct people to approximate the number of
> volunteers you've seen since 2005 or whenever you started? The more people
> who volunteer here = the more people coming to downtown Urbana = incentive
> for the city to give us money!
>
> I have specific questions, too:
>
>    - Carl: How many bikes has the Bike Project rebuilt/recycled back into
>    the community?
>    - Sam: How many books has B2P shipped?
>
> I'm going to come back for more!
>
> If you can get me this info ASAP, that would be great. Approximate numbers
> are fine.
>
> Tanks!
> Austin
>
> --
> Austin McCann, Development Adviser
> Urbana-Champaign Independent Media Center
> Digital Arts Service Corps <http://www.digitalartscorps.org>
> 202 S. Broadway Ave.
> Urbana, IL 61801
> austinmccann[at]ucimc[dot]org
>
>
>
>
> --
> Austin McCann, Development Adviser
> Urbana-Champaign Independent Media Center
> Digital Arts Service Corps <http://www.digitalartscorps.org>
> 202 S. Broadway Ave.
> Urbana, IL 61801
> austinmccann[at]ucimc[dot]org
>
>
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