Hi All,<div><br></div><div>Something else to keep in mind regarding the donations is - the donor, not IMC, determines the value if they are requesting documentation for their taxes. We just use the same letter as we do for monetary donations of $250 and above, or upon request. We have these in the finance office and on the finance computer. Depending on the value, we may need documentation from the donor for our annual audit. I'm not sure what the dollar amount is or if it applies in this instance. </div>
<div><br></div><div>I am in total agreement that ALL donations should be coordinated with the appropriate working group, or if furniture, direct them to Meme (cced here). Meme spent a recent Saturday coordinating several carloads of tech recycling in addition to the hours the tech group spent determining what was useful. A few months ago, we filled the parking lot up, in part with "donations" that needed to be disposed of. </div>
<div><br></div><div>Joy</div><div><br><div class="gmail_quote">On Fri, Mar 12, 2010 at 3:37 PM, Nicole Pion <span dir="ltr"><<a href="mailto:nicole.pion@gmail.com">nicole.pion@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
Thanks, Brian, for taking care of the thank you note. You're right about process and it sounds like we need a 2-part coordination process for donations: <div>1.) Only Finance can give tax exempt-donation info to donors, so they need notification</div>
<div>2.) Relevant groups should coordinate the drop-off, determine need/acceptability, and thank the donor. </div><div><br></div><div>I'm happy to make a simple form for in-kind donations (we may already have this) and to propose this to all groups at the next steering meeting. Now that I think about it, when Chris Evans was building manager he used to coordinate donations, now it's a little unclear how this happens, which is probably how this fell through the cracks. However, it's always better to go through groups rather than individuals,for purposes of continuity.</div>
<div><br></div><font color="#888888"><div>Nicole</div></font><div><div></div><div class="h5"><div><br></div><div><br><div class="gmail_quote">On Fri, Mar 12, 2010 at 2:35 PM, Brian Duggan <span dir="ltr"><<a href="mailto:bcdugga@gmail.com" target="_blank">bcdugga@gmail.com</a>></span> wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">I need to point out for the Tech group that we need to be involved in<br>
any equipment donations for two reasons.<br>
<br>
First, we can't take unfiltered boxes of equipment because we can't be<br>
someone's junkyard. One of us literally needs to be present to<br>
physically sort through equipment to tell the donor what we can take<br>
and what we can't.<br>
Second, we should be involved to prevent situations like this one. If<br>
a member of the Tech group had been present to intake the donation,<br>
one of us would be in a position to send the donor a thank you note.<br>
In this case, the donation appears to have been handed down to various<br>
parties within the IMC and the donor's identity was lost.<br>
<br>
I will send a thank you note if we can confirm the donation I<br>
processed is indeed from Kirchner Law office and someone can give me<br>
the contact info for Kirchner. The donation included mice, keyboards,<br>
hard disks, Iomega removable storage, odds & ends and many video, USB<br>
and Firewire cables. I found it in six or seven filing boxes by the<br>
refrigerator in the IMC.<br>
<br>
In the future, when anyone has contact with a possible technical<br>
equipment donor, please forward them directly to someone in the Tech<br>
group.<br>
<br>
Thanks<br>
<font color="#888888">Brian<br>
</font><div><div></div><div><br>
On Fri, Mar 12, 2010 at 2:20 PM, Brian Duggan <<a href="mailto:bcdugga@gmail.com" target="_blank">bcdugga@gmail.com</a>> wrote:<br>
> About a month ago Carol told me about a large donation, but didn't<br>
> specify who it was from and I didn't ask. The donation included some<br>
> junk, but also several external USB hard disks and Iomega storage<br>
> devices. Does this sound like the donation from the law office?<br>
><br>
> On Fri, Mar 12, 2010 at 12:27 PM, Nicole Pion <<a href="mailto:nicole.pion@gmail.com" target="_blank">nicole.pion@gmail.com</a>> wrote:<br>
>> Thanks, Danielle.<br>
>> I was not aware that we had received these items - can anyone give me more<br>
>> detail on what they are and who arranged for this?<br>
>> I don't think that there is currently any mechanism for notifying bookkeeper<br>
>> list about in-kind donations, is there? If not, I'll implement on and let<br>
>> WG's know.<br>
>> Nicole<br>
>><br>
>> On Fri, Mar 12, 2010 at 12:23 PM, Danielle Chynoweth <<a href="mailto:chyn@ojctech.com" target="_blank">chyn@ojctech.com</a>><br>
>> wrote:<br>
>>><br>
>>> Can we please send a thank you and acknowledgement of receipt to the<br>
>>> Kirschner Law office ASAP. Nicole, can you work with working groups to<br>
>>> ensure all in kind donations are recorded and acknowledged? This note<br>
>>> below is a kind way of saying they were not thanked.<br>
>>> -D<br>
>>><br>
>>> ---------- Forwarded message ----------<br>
>>> From: Ruth Wyman <<a href="mailto:rewyman@hotmail.com" target="_blank">rewyman@hotmail.com</a>><br>
>>> Date: Friday, March 12, 2010<br>
>>> Subject: computer parts<br>
>>> To: danielle chynoweth <<a href="mailto:chyn@ojctech.com" target="_blank">chyn@ojctech.com</a>><br>
>>><br>
>>><br>
>>><br>
>>><br>
>>><br>
>>><br>
>>><br>
>>> hi danielle,<br>
>>> bob dropped off the extra computer-relatd parts, hard drives, etc at<br>
>>> the IMC. He wanted me to tell you that he hopes you found them<br>
>>> helpful.<br>
>>> hope all is well.<br>
>>> ruthie<br>
>><br>
>><br>
>><br>
>> --<br>
>> Nicole Pion<br>
>> Outreach and Development Adviser<br>
>> AmeriCorps CTC VISTA<br>
>> Urbana-Champaign Independent Media Center<br>
>><br>
>> --<br>
>> This message has been scanned for viruses and<br>
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>> <a href="mailto:IMC-Tech@lists.chambana.net" target="_blank">IMC-Tech@lists.chambana.net</a><br>
>> <a href="http://lists.chambana.net/mailman/listinfo/imc-tech" target="_blank">http://lists.chambana.net/mailman/listinfo/imc-tech</a><br>
>><br>
>><br>
><br>
><br>
><br>
> --<br>
> Brian Duggan<br>
> Technical Projects Developer<br>
> UC Independent Media Center<br>
> <a href="http://www.ucimc.org" target="_blank">http://www.ucimc.org</a> | 309 310 7026<br>
><br>
<br>
<br>
<br>
--<br>
Brian Duggan<br>
Technical Projects Developer<br>
UC Independent Media Center<br>
<a href="http://www.ucimc.org" target="_blank">http://www.ucimc.org</a> | 309 310 7026<br>
</div></div></blockquote></div><br><br clear="all"><br>-- <br>Nicole Pion<br>Outreach and Development Adviser<br>AmeriCorps CTC VISTA<br>Urbana-Champaign Independent Media Center<br>
</div>
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