[Imc] Meeting notes 01-02-04

[Peter Miller]

Please send any changes or comments to peterm at shout.net.  Also, somebody might want to extract the list of who volunteered to do what and send it to the list.  
-Peter


IMC Notes
2/4/01
at 218 W. Main (The IMC)

Attending (22 present):  Paul Riismandel, Brent McDonald, Mike Lehman, Paul Kotheimer, Peter Miller, Danielle Chynoweth, Brian Hagy, Ellen Knutsen, Molly Stentz, Ed Mandel, Mark Enslin, Sascha Meinrath, Pauline Bartolone, Nancy Dietrick-Riebecki, Russ Dietrick-Riebecki, Bob Cook, Zach Miller, Maiko Covington, David Johnson, Mitra Ghaboussi, James Jacobs, Sarah Carsey.

Mark Enslin and Pauline Bartolone facilitated.

Meeting began at 12:05 p.m.
Additions/changes to a proposed agenda were discussed.

Updates
Tech/Equipment--Paul Riismandel presented a Tech Group proposal for wiring the space for computers and audio. Cost is estimated at $1036.  We have funds for it, but it'll exhaust our surplus for a short while.  Questions were raised about exhausting our money, preventing us from doing other projects.  Costs for other projects include setting up a retail outlet; purchasing a rack-mountable minidisc recorder; internet service; and money for wiring.  It was reported that we have the money.  

$1036 for Network wiring
$477 for ISP
$300 for Electrical Wiring

Total:  $1813 for Tech Group's proposal

Approved.

Fundraising--Sascha reported that Founding Funders going well--people are paying.  A couple more have signed-on, so we have about $1600/month.  Fixed costs are about $1000/month.  Sascha opened extra savings accounts for keys, and for our "endowment."  Asks to move 10 percent of the monthly revenues into the endowment, plus 10 percent of the money we've raised thus far ($6000).  

Zach raised the issue of on-line donations for the IMC.  Sent to Fundraising group for further discussion.

Space--Space group met, but not much happened.  Focusing on the getting the production room organized.  Staffing:  Need someone for 4 - 6 p.m. on Wednesdays.  Volunteers took open times.

Sascha and Mike will build a sandwich board to display notices outside the space.

Outreach--No meeting called, yet.

Librarians--Met on Thursday, as usual.  All are making suggestions for improving the database; they're talking about an interim circulation policy; and they're talking about 

Book organizing party!  Happening on Thursday.

Book holding area is the white bookshelf in the back room.  People should place donated materials on the white bookshelves in back!

Long-range plans:  Progressive reference service.  Email/phone/walk-in.  If someone needs info or leads, they can contact the IMC librarians.  2) "pathfinder" websites--pages of progressive-oriented links.

Books/materials should be donated later, after the library organizing issues are worked out.

News--Meeting at 1 p.m.  Sidetrack story about IMC on Wednesday at 10 p.m.


STRUCTURE PROPOSAL
Ellen presented the proposal that Paul Kotheimer, Paul Riismandel ,Danielle Chynoweth, Ellen Knutsen, and Pauline Bartolone created, as per the desire of the group last Sunday.

Danielle proposed to strike "paid" when it precedes membership.  Agreed.

By a show of hands, the proposal passes unanimously.  See final, revised document, attached.

MEMBERSHIP PROPOSAL
Sarah Kanouse presented the membership proposal that has been posted at the IMC and was developed by 8-9 people, over time.  It includes provisions for individual, organizational, "resident organization" memberships; as well as space rental guidelines.  Some discussion followed.  No campaign activities can take place.  

James: Desire to have space for groups unwilling to pay was expressed.
Danielle: Desire to allow people to work without paying was expressed.  Desire to allow people to be members without paying was expressed.
Allow members to "pay" by participating?  Important for payment to give people a sense of ownership/responsibility.
Paul K: Time barter/staffing barter/equipment barter would be good to explore.  Explore equity, as in coop.
Mark E: Pricing:  cultural, economic.  Amount seems way too much!  Think about how to bring people in.  Sliding scale with much lower bottom price.  Would like to see people being responsible, but $25 or $50 says to some people, "you're not welcome here."  
Paul R: Working at IMC is a privilege.  Find a way to scholarship people in.  Difficult to negotiate the "economy" of barter, etc.  Like it or not, we live in a money economy.
Maiko:  Under this proposal, people can make decisions, but not work on the projects they decide to do?  Time and money.  People who have one, sometimes don't have the other.  Sometimes, don't have either.
Peter:  Caste system?  Scholarships sounds good. $25 over a year isn't much money.
James:  Co-op example with working and non-working members.  

Spinoff group:  Nancy, Russell, Sarah, Brian, Mitra, Dave, Sascha.  Will plan meeting later.  

Conclusion:  Would like to evaluate meetings during the meetings.

Next Meeting Facilitators:  Brent McDonald and Molly Stentz.

MEETING ENDED AT 1:10 P.M.!


Appendix:
IMC Structure
By the IMC Structure Caucus, Jan. 31, 2001

Working Groups:
Definition:
Do the work of the IMC
Have autonomy to make most decisions over their area of responsibility
Bring decisions that affect whole IMC and/or other groups to the Steering Group.

Membership:
Must be an IMC member.

Meetings:
Must post meeting minutes at IMC and to the general IMC e-mail list.
Must have meetings at a regular time and place, and must post this information at the IMC.

Steering Group:
Definition:
Coordinates activities between Working Groups and makes decisions that impact all Working Groups.

Membership:
Made up of 2 empowered spokespeople from each Working Group.
Members serve terms of three to twelve months in length, as determined by their Working Group.
Any given member is limited to serving a maximum of 3 years on the Steering Group.  Lesser limits may be defined by their Working Groups.

Meetings:
Must be held at a regular time and place and posted at the IMC and on the general IMC e-mail list.
Must be held at least once per month.

Meeting Operation:
There must be a minimum quorum of one empowered spokesperson from each Working Group in order for decisions to be made.
Meetings are open to the public.
All SG meeting attendees--not just empowered spokes--will have equal standing in decision making.  All attendees may make proposals and may voice concerns.
All decisions are made by consensus amongst all meeting participants.  
In the case of a irresolvable block to a particular proposal, after all IMC consensus procedures are exhausted, decision making power on that proposal will default to the empowered spokes for resolution by consensus.

Communication:
Meeting agendas must be posted at the IMC and to the general IMC e-mail list at least 2 days prior to a meeting.
Meeting minutes must be posted at the IMC and to the general IMC e-mail list.

General Membership:
Membership:
All members of the IMC.

Meetings:
Held at least 2 times a year.  
Organized by the Steering Group.
Must be scheduled and first announced at least 30 days prior to the planned meeting.

Life of this document:
The terms of this structure will expire in 12 months from the time it is enacted, combined with a formal review of it by the IMC general membership.
Changes, amendments or the nullification of this document must be approved by the IMC general membership.
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