[IMC] Minutes for August Board Meeting

[David Green]

Minutes for UCIMC Board Meeting – August 21st, 2012
IMC Community Room; Time: 6:00 p.m.
Attending: Gary Storm, Durl Kruse, Ken Salo, David Green, Belden Fields, Ricardo Diaz, Chris Ritzo, Deloris Henry, Danielle Chynoweth, Martel Miller
Carol Ammons (by phone)
A.      Additions to proposed agenda
None
B.      Approval of minutes from 7-17-12
Ø  By consent
C.      Public Comment period (Guests) 
None
D.      Operation Manager’s Report (attachment)
Carol: Summary: 
·         Update staffing levels as people exit, everyone will be finished by November 22
Danielle: 
·         Propose conversation about whole picture of staffing; whole-system perspective, including operations manager, venue manager, technical support, etc.; this is an opportunity to look at what is and isn’t working for IMC.
·         Suggests meeting of Personnel Committee to involve Board in such re-structuring.
 
Deloris: will set date in September to have such a meeting at Carol’s house
Carol: 
·         greater visioning on staffing needed; issue of bookkeeper/office manager needs to be addressed immediately
·         Bike Project: have issued agreement, waiting on them; then IMC will be paid as tenants
·         2 spaces available on 2nd floor
·         Audit issue ongoing
·         Issue of compensation for educational expenses of AmeriCorps volunteer, if funding does not come through
 
Belden:  moves to make good on educational expenses denied, perhaps within couple of weeks
 
Ø  Consent to inform AmeriCorps worker that she will be guaranteed funding, and to assure her that she will receive funding receive funding
 
Ken: suggest need for legal advice on AmeriCorps matter
Durl: suggest trip to Springfield for face to face meeting
 
E.       Board Committee Reports 
1.       Finance Committee (attachment)
 Durl
·         Short on AmeriCorps funding
·         Grassroots radio check will be deposited
·         $10,000+ capital improvements has yet to be taken out of accounts, including Reliable Mechanical, and Tower Fund
·         It is critical to rent 226, formerly C4A, for budgetary health
·         DC need staff support; development and membership
Danielle: suggest discussion with Regional Planning Commission regarding reimbursement for AmeriCorps worker; 
·         Move to request meeting with RPC to negotiate issue with AmeriCorps employee, time limit of 4 weeks
(Ricardo volunteer to attend such a meeting)
Ø  Consent
 
·         Durl:  move to go to Springfield with Lisa Hernandez in Springfield to resolve various AmeriCorps issues
 
Ø  Consent
 
2.       Building/Facilities Committee (attachment from Chris)
Danielle: 
·         stresses return on investment issues, Post Office leave in 2015, need windows, many other decisions to be made regarding attractiveness, functionality of building for possible tenants
·         Vision for IMC, UPTV expansion, for example
Fundraising needs: up to $100,000 over 3 years, through fundraising, loans, or some combination
Belden: expressed hope/possibility that fundingmay come through grants
Chris: fundraising may also come through programming; need push as media/arts activist community
Gary:  need visioning retreat and follow-up to follow-up on these options
3.       Fundraising Committee (Danielle)
·         Grant approved for making media with kids around health issues with public health department: $10,000 per year, paid internship program
·         Launch of grant on 8/28 Tuesday, board presence requested
·         Danielle suggested that Carol have time to stress membership development in her job description
·         Forum at IMC for various models of Broadband network expansion beyond Big Broadband, mid-September
·         National Conference for Media Reform in Denver in April, IMC to submit proposal
·         After-school programming, part of expanding programming at IMC
·         RFU tower project, moving forward with soil test, set to be built in November
·         No Grassroots Radio Conference update, $7000 grant from Prometheus for help
 
Danielle: Move to endorse internet freedom statement
Ø  Approve by consent
4.       Personnel Committee (Deloris)
·         Discussion of Bookkeeper/Office Manager possible transition in Sept./Oct.
5.       Program Committee (Gary)
F.       Action Items
1.       Board Staff and Committee Actions—from above
G.     G. Discussion Items
1.       WRFU/Tower Project Update (Danielle, Ricardo) see above
2.       Grassroots Radio Conference Debriefing (Danielle) made some money
3.       Governance Documents Update had meeting GS re-drafting changes
4.       Board Retreat: Saturday in September or early October—check Board member calendars Sunday afternoon
 
H.     Next meeting: September 18, 2012
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