Below is the Quad Day confirmation email. Someone needs to be there by <b>10 AM</b> to check-in or else we will lose our spot. Otherwise, please make sure that everyone who attends Quad Day abides by these rules such as staying behind the table and not selling items. We need <b>1 flyer</b> listing the address, times, dates of the upcoming meetings for all aspects of the IMC and affiliates. Samples of the work for each arm of the IMC are ideal. <div>
<br></div><div>Again, we need a laptop with a Google document so that people can type Name, Email, Phone and check off what aspects of the IMC they like (Radio, Public i, Bike Project, CUCPJ, Shows group, UP Center, etc). We need a <b>generic e-mail</b> to be created that is 2-3 paragraphs long that is welcoming and encouraging to attend the upcoming meeting for the arms that the person signs up for. The address, time and date for the meeting(s) should be included in those 2-3 paragraphs. The email needs to go out <b>within an hour</b> of the person signing up. Albeit, <b>more than 5 minutes</b> from walking away from the booth is honestly too long and will result in a result akin to that which transpired for the last 3 years. <br>
<div><br></div><div>Best,</div><div><br clear="all"><div>Raymond Morales, Ph.D.<div>MD Candidate Class of 2014</div><div>University of Illinois at Urbana-Champaign<br><br></div></div><div class="gmail_quote">---------- Forwarded message ----------<br>
From: <b class="gmail_sendername">Lee, Sharon S</b> <span dir="ltr"><<a href="mailto:lee1@illinois.edu">lee1@illinois.edu</a>></span><br>Date: Tue, Jul 30, 2013 at 5:57 PM<br>Subject: Quad day confirmation!<br>To: "Lee, Sharon S" <<a href="mailto:lee1@illinois.edu">lee1@illinois.edu</a>><br>
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<p class="MsoNormal"><span style>Hi everyone!<u></u><u></u></span></p>
<p class="MsoNormal"><span style> <u></u><u></u></span></p>
<p class="MsoNormal"><span style>This email is to confirm your organization’s reservation for a booth on quad day!<u></u><u></u></span></p>
<p class="MsoNormal"><span style><u></u> <u></u></span></p>
<p class="MsoNormal"><span style>Organizations must check in at the Quad Day Information Booth (located at the north end of the Quad) and be present at their booths
<b>by 11:45am</b> on Quad Day. <b>Organizations who have not done so will automatically forfeit their space</b> and it may be reassigned to another organization. Check in will begin at 10:00am.<u></u><u></u></span></p>
<p class="MsoNormal"><span style><u></u> <u></u></span></p>
<p class="MsoNormal"><span style>Please review the following important reminders. When you check in, you will receive a map and additional information, directing you to your assigned table.<u></u><u></u></span></p>
<p class="MsoNormal"><span style><u></u> <u></u></span></p>
<p class="MsoNormal"><span style>If you have any questions, please email
<b><a href="mailto:quad-day@illinois.edu" target="_blank">quad-day@illinois.edu</a> or call <a href="tel:%28217%29%20244-2357" value="+12172442357" target="_blank">(217) 244-2357</a>.</b><u></u><u></u></span></p>
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<p class="MsoNormal"><span style>Some important reminders!<u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>All organizations, including their members and displays must remain in their designated area during Quad Day. Each organization is permitted only one assigned space. Members or their displays must not encroach upon another organization’s
area or into traffic areas—any such displays will be taken down immediately and members will be asked to leave. No refunds will be given.
<u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>Organizations are assigned space on the Quad categorically, based on how they are registered with the Illini Union Office of Registered Organizations.
<u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>Should your organization want to bring a tent, they must be confined to area assigned to your organization. Any organization that has a tent that exceeds their assigned space will be asked to remove the structure. No stakes
are permitted to anchor the tent into the ground. Please note that some locations may not support the use of tents due to light poles, fencing, shrubs, etc. If the organization has a tent and it is obstructed by a permanent structure, the organization may
not be able to utilize a tent. <u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>Organizations are not allowed to solicit or exchange any funds or sell any items of any kind.
<u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>Organizations are allowed to distribute <b>pre-packaged</b> candy, food, and/or beverages at their tables.
<u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><b><span style>Organizational representatives must remain behind the tables. They may not place themselves in the flow of traffic to pass out information or for any other purpose.</span></b><span style> Organizations that
violate this policy will be required to leave. <u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>No electricity will be provided to participating organizations. If the exhibit requires the use of power, please make alternate arrangements for the display.
<u></u><u></u></span></p>
<p><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>Consistent with Building and Grounds policies, no stakes, poles, or tents may be driven into the ground and heavy equipment is prohibited on the Quad.
<u></u><u></u></span></p>
<p style="margin-left:.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style>Failure to comply with any part of this contract or the Quad Day Rules and Procedures may result in the withdrawal of all rights to participate in this or future Quad Days.
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<p class="MsoNormal"><span style="color:#1f497d">*************************<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Sharon S. Lee<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Program Advisor for Registered Organizations<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Illini Union Student Programs and Activities<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">University of Illinois, Urbana-Champaign<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">284 Illini Union, MC-384<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">1401 West Green Street<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Urbana, IL 61801<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><a href="tel:%28217%29%20265-6599" value="+12172656599" target="_blank">(217) 265-6599</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">*************************<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
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