[Imcamericorps] AmeriCorps Meeting 4/13/11

[Austin McCann]

"Ruinis inminentibus musculi praemigrant." -Pliny the Elder

All AmeriCorps Meeting
4/13/11

Minutes:

On-time attendance: Aaron, Carol, Isak, Rev. ZB, Krist, Leon, Tina, Carl,
> Austin, Sam, special guest Mike Lehman
>
> Late: Kristina, Brian
>
>    - Round Robin update
>       - Carol: AmeriCorps week, reporting
>       - Aaron: ACT LAB event on Friday
>       - Carl: Several BP events: Maker Faire, CU Bike to Work Day (3rd day
>       of May)
>       - Austin: No update; we’ll talk later
>       - Kristina: Successful book sale; releasing a zine at the Midwest
>       Zine Fest; art fest in the Illini Union on May 2nd (7-9pm) incl. arts w/
>       inmates from Danville being put together by students
>       - Tina: Promotions & planning for summer programs
>       - Mike: Doing a lot of stuff
>       - Leon: Cleaning up; getting steps fixed; rewaxing floors next month
>       - Krist: Figuring out number of people hired
>       - ZB: Ditto
>       - Isak: Steering group approved moving default working group &
>       community group meeting space from main space to old Makerspace on basement,
>       working with Leon to move stuff down there; Earth Week w/ a big benefit
>       concert; IMC-Omnia; jazz concert; Zine Fest; Poetry for the People;
>       continuous Tuesday Women’s Dance night; 8:15 Open Mic
>       - Kristina: Poetry for the People; bake sale on campus next week,
>       sell buttons and maybe shirts; IMC will be hosting the Grassroots Radio
>       Conference in 2012, not 2011; city of Urbana approved permit for radio tower
>       - Brian: Organizing Maker Faire; accepting a hackerspace grant
>    - Security discussion w/ Mike Lehman
>       - Mike: Security is something we want to provide for everyone here,
>       but it’s complicated b/c we’re a huge building with different projects that
>       also serves the public
>       - A lot of the proposed solutions are problematic for different
>       groups or fire code
>       - We’re not huge on surveillance as an organization; no-one will,
>       e.g., watch closed-circuit TV
>       - Turns out we don’t need to leave stairwell doors unlocked b/c
>       we’re not 5 stories high
>       - You can’t just lock doors at a public building
>       - The busier a place is, the safer we are; let’s make sure that
>       spaces are either locked or occupied
>       - ZB: We had the same problem at Salem Baptist w/ our soup kitchen;
>       I suggested that we have an intermix of surveillance on entryways; I think
>       surveillance is important
>       - Carl: Mike, have you approached the post office? I know they have
>       surveillance at their main facility -- did they just decline to install it
>       here? They have three doors to their place; I wonder if they’d be willing to
>       fund at least part of a surveillance installation
>          - Mike: They have some general concerns about the building being
>          secure, but they’re pretty disciplined about who is and isn’t allowed in
>       - Kristina: I can’t speak for what goes downstairs, but I’m here at
>       night, and events people will leave doors unlocked and there is no attention
>       being paid to that openness; it becomes my responsibility to shoo people out
>          - Proposal: If we are having after hours events, someone needs to
>          staff the front door and check people in
>          - Firm expectations re: supervising people coming in
>       - Brian: At one point Mike mentioned a CCTV system, I don’t have
>       much experience with them, but I feel that if we personally had access to
>       that in the Makerspace, that would benefit us; I’ve wondered about an
>       intercom system (apartment-style)
>          - I want to comment on recording entries to the building: I’m not
>          down with that, and I’m not down with police having access to that
>          - The only realistic way to do that is to have a warm body
>          monitoring the door
>       - Austin: Everyone is affected by this, so everyone could save
>       something, but we’re planning a system, so let’s try and focus on the core
>       of the system rather than all of its appendages
>       - Carl: I proposed to Finance that we at least record this
>       - Mike: Come to the meeting next Thursday at 8:00pm
>    - Reporting
>       - Carol: We received a notice this morning that our reporting date
>       has been moved up; normally it’s not due til the 30th, but now it must be
>       sent by the 22nd, which means that everyone must submit reporting to
>       Carol by the 17th (Sunday)
>          - This must be submitted by then, b/c I’m leaving after that for
>          training
>       - What you will see when you go to put in your Volunteer
>       Mobilization info, you’ll see some of these categories (ethnicity, economic
>       status, etc.)
>          - Aaron: I’ve never seen “ethnicity” or “economic status,” Tina
>          and Brian concur
>       - Tina: So will this form come up in our OnCorps report?
>       Disconfirmed; Carol: Put it in your Volunteer Mobilization as many of these
>       as you can
>       - Carol can send this to you electronically
>       - I can tell from your timesheets whether or not yo’ve given me the
>       information I need
>       - Carol: Please submit your time sheets on time; please submit your
>       time sheets on time; please submit your time sheets on time; please
>       submit your time sheets on time
>          - Carl is doing a “fabulous job” but they look at us collectively,
>          and we’ve not done well
>       - Carol needs to know if you’re doing a 2nd term by May 30
>          - The programs interested in retaining the slots will have tor
>          resubmit job descriptions to the state
>          - You can do a 2nd year not necessarily with the same working
>          group
>       - Potential new programs: Forest Preserve, RPC, Boys & Girls Club,
>       splitting a couple of positions into part-time, Access Initative (youth
>       program connected to RPC in some way?) (tenative): potentially 5 new slots
>       - Back to reporting: Brian: A lot of the stuff we do is required by
>       their system to be double-documented; we have to have at least some of these
>       in some of these buckets; it’s a terrible system
>          - ZB: Reflection logs should be done every week; personal
>          reflections
>       - Kristina: When yr paycheck gets withheld, what’s the next step? Is
>       there another 3 strikes you’re out?
>          - Withheld means withheld until the end of service
>       - Carol: You can’t get paid if you don't submit a time sheet; it’s
>       pretty clear; if the system says you haven’t done it
>    - AmeriCorps week moved to May 14-22nd
>       - Possibilities:
>          - A bunch of stuff around town -- tell Sam now
>          - Radio tower (Sam would prefer this)
>          - Re-waxing the floor
>       - It’s a good idea to do something here!
>       - Isak moves to do both (tower and re-waxing), but tower is
>       tentative
>       - IMC Improvement Services week
>       - Leon will work on schedule with Samantha
>
>

-- 
Austin McCann, Development Adviser
Urbana-Champaign Independent Media Center <http://www.ucimc.org>
austinmccann[at]ucimc[dot]org
202 S. Broadway Ave. #100
Urbana, IL 61801
(217) 344-8820

*Member of the Digital Arts Service Corps*<http://www.digitalartscorps.org/>
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