[Imcamericorps] [IMC] Steering meeting 4/7/11 minutes

Fri Apr 29 11:19:03 CDT 2011

Mike,
Here is a link to my list post:
http://lists.chambana.net/pipermail/imc/2011-April/009959.html

I meant to say that I'd sent this after the April steering meeting, not
March. I think it's important to state that I'm not blocking anything at
this point. I'm totally open to using the room downstairs as a meeting
room.  I also think that the first floor provides more access than what we'd
be able to provide downstairs. There are some materials that would be better
suited to be in a less public space also.

So just to be clear, the issue here isn't that we don't want to move stuff,
it's more about how people are going about it. No discussion on this (until
now) has happened in public on lists, or been reflected in meeting minute
notes, and the general tone of steering has been to limit discussion in
favor of getting through agenda items quickly. This is needed, but the
discussion has to happen somewhere and the listservs are the place that is
supposed to happen. Conversations off-list still need to happen- that's how
this topic of moving the library got started.

We can talk about it more next week at steering, or on this thread if anyone
else wants to do so.

CR

On Fri, Apr 29, 2011 at 10:57 AM, Mike Lehman <rebelmike at earthlink.net>wrote:

>  Chris,
> Could you resend the email referencing the questions raised after the March
> Steering meeting you needed answers about, please? I can't find it in my
> saved email and I don't recall the message. That would be helpful to have so
> everyone is on the same page here, especially for those of us who weren't at
> the March meeting. And that would facilitate having a discussion on the
> list.
>
> I do know that implementation of the move was left somewhat up in the air
> after April's Steering meeting when the decision was made to set-up and use
> the meeting room. Several people have asked me about it and I've encouraged
> them to start reaching out to people to organize things, get the room
> cleaned up, and get some furniture in there so it can be used.
> Mike Lehman
>
>
> On 4/28/2011 10:25 PM, Chris Ritzo wrote:
>
> Since it's been nearly a month since I sent this email to ask for
> clarification about the space discussion at March's steering meeting
> regarding the moving of the library materials and access to the new shared
> meeting space.
>
> While I've had a couple off-list conversations about this with some
> americorps members, the library group has not consensed to move our
> materials because these questions remain unanswered and people seem to
> refuse to have discussions on list.
>
> The library group remains open to this possibility, but I want to reiterate
> publicly that we have not agreed to moving any materials yet. I've hear
> rumors that moving the library is a potential "project" for Americorps week.
> This is unacceptable unless the group responsible for maintaining those
> materials is first consulted. Anything else will result in our issuing a
> block officially. I will be at steering next week if this is something that
> other groups wish to discuss.
>
> Chris
>
> On Sat, Apr 9, 2011 at 5:13 PM, Chris Ritzo <chris.ritzo at gmail.com> wrote:
>
>> RE: consensus on Rm 15 becoming common meeting space.
>>
>> I missed this portion of the meeting and wanted to ask if there were
>> more specific discussions on organizing the space, what would be moved
>> there, etc. Was a timeline discussed? Is there a sub-group of
>> interested folks who are helping with this endeavor? How can one get
>> involved to help? If anyone would add clarifying details that would be
>> great.
>>
>> Two items of interest to working groups I am involved in:
>> - I'll inform the Makerspace about moving any items still in Room 15.
>> - Library relocation. I don't know if this was discussed at Steering
>> specifically, but Austin did approach me about this.
>>
>> >From conversations I've had with others, it seems there is interest in
>> relocating library materials there, and I believe the Librarians group
>> would be open to that, we'll just need to consense on that the next
>> time we all meet.
>> More ideas/discussion to add to moving/relocation planning are below:
>>
>> The librarians group is hosting a zine fest April 30th, and May 1st,
>> so any relocation would not be able to happen until after that time. I
>> can meet with whomever is planning the new space layout to talk about
>> what space needs, shelving locations, etc. I don't know what people's
>> ideas are currently about a timeline for this, but moving the library
>> materials, building/moving shelves, etc. is a big job. We'll need some
>> help, which I'm sure won't be a problem. I'd say that given everyone's
>> schedules and other commitments this could easily happen by the end of
>> summer.
>>
>> Thanks for listening.... :)
>>
>>
>> On Thu, Apr 7, 2011 at 10:15 PM, Jacob Barton <udderbot at gmail.com> wrote:
>> > Steering meeting April 7, 2011
>> >
>> > Action items:
>> >
>> > Marya will draft a statement of support for Indymedia Egypt by next
>> Friday
>> >
>> > Mike will invite interested parties to a caucus meeting on Security
>> issues,
>> > including Key changing policy.
>> >
>> > Leon & Barry will post no-nonsense, reasonably-merciful stuff-in-halls
>> > policy.
>> >
>> > Consensuses:
>> >
>> > Room 15 (the old Makerspace room) will become a dedicated, primary
>> meeting
>> > space for working groups who currently meet in the main space.
>> >
>> > IMC fridge will become Shows fridge, mini-fridge will become IMC fridge.
>> >
>> > Introductions
>> >
>> > Present: ((Isak shows, Leon buiding, Austin finance, Jacob oddmusic/RFU,
>> > Marya print, Bob print, Todd shows, Ed shows, Mike finance, Chris tech,
>> Durl
>> > treasurer, Barry bikeproject, Larry shows, …Sally finance))
>> >
>> > Tech clarification (Chris)
>> >
>> > Tech group has a specific role that has started having some scope creep.
>> > The role of the Tech group is to provide infrastructure, service
>> support.
>> > Regarding equipment, we maintain our servers, the public computer lab,
>> > support on specific workstations if there are needs.
>> >
>> > Requests for monitors, additional computers, wireless access points,
>> laptops
>> > are beyond our current capacity.  Tech will help you set things up, but
>> not
>> > for ongoing support, upgrades, equipment -- that's the responsibility of
>> > working groups.
>> >
>> > Q's for Chris/Tech
>> >
>> > How are requests made?  Use the email list (imc-tech at ucimc.org)
>> >
>> > How about adding printers, wireless nodes to the network?  We will
>> > collaborate on a case by case basis.
>> >
>> > Round of applause!
>> >
>> > Can you formulate what exactly you don't do?  We've talked about that.
>> The
>> > Help Desk has become the place for handling more general issues.
>> >
>> > Resolution of support for Indy Media in Egypt (re Mike's email)
>> >
>> > It's a good idea!  Maybe an email to send to global IMC communications
>> list.
>> >
>> > Marya is willing to draft a statement of support.  Will write email by
>> next
>> > Friday (April 15)
>> >
>> > Mike and the government
>> >
>> > Be prepared for a government shutdown.  If shutdown, Americorps will be
>> > legally prohibited from working.
>> >
>> > Fire re-inspection Monday. We're on the right track. The big deal:
>> extension
>> > cords!  See Mike's email.
>> >
>> > We spend a lot of time coordinating with city officials. This was the
>> first
>> > fire inspection in 6 years because they just realized we own the
>> building,
>> > not the feds!
>> >
>> > Touched base with police regarding recent kidshow incident.  We have an
>> open
>> > line of communication with them.
>> >
>> > Security (Mike)
>> >
>> > Security issue has been raised; as an employer organization, we must
>> > address!
>> >
>> > Mike will email-invite interested folks to a meeting two weeks from
>> today
>> > (April 21st, 8PM)
>> >
>> > Key Changes
>> >
>> > Larry proposes that key issues, unless an absolute safety issue, should
>> come
>> > before Steering.
>> >
>> > The specific issue?  Maintenance room - The day after last steering, the
>> > door on the maintenance closet was changed, to the surprise of many.
>> > (crosstalk, mayhem, apologies)  This was an issue of miscommunication.
>> Key
>> > issues coming before Steering has been the general rule, though keys are
>> > just the beginning.
>> >
>> > Move the question of key changes into the security caucus discussion.
>> >
>> > Joke (Austin)
>> >
>> > Just a quick thing, I ran into ex-mayor Schweighart the other day, and
>> he
>> > said "Hey Austin, your hair is getting pretty thin!" And I said "It's
>> okay,
>> > who wants fat hair?"
>> >
>> > Meta comment (Chris)
>> >
>> > Moving the meeting along is good, so long as it doesn't close off
>> dialogue.
>> > Steering is the place to have that dialogue & consensus.
>> >
>> > Building cleanup (Leon)
>> >
>> > Hallways are not a good place to store stuff that doesn't fit in your
>> > space.  We don't have a choice in some cases because of fire safety
>> issues.
>> > We're working on a system.
>> >
>> > Barry: Bikeproj has similar issues.  It's great to come up with a
>> *rule*,
>> > tell people once, then be able to point to them when you enforce them.
>> The
>> > step of putting something in the hallway should be the tremendous deal,
>> not
>> > the act of removing something.
>> >
>> > There are non-IMC-directly-afiliated groups who feel at home here, who
>> don't
>> > have space.  Maybe we need a designated storage space or archive.
>> >
>> > Leon and Barry will work together to create a policy and post it.
>> >
>> > Proposal to De-Conflict Main Space Usage, Create Dedicated Meeting Room
>> >
>> > See email from Mike for context.
>> >
>> > Working groups would not have to pay to have meeting.  Dedicated space
>> would
>> > become the first choice for meetings.
>> >
>> > We'd need to schedule that space, post it on the door.
>> >
>> > Isak: The conflicts are happening several times a week, every week.
>> > Eliminate that, and recurring users of main space will increase.
>> >
>> > Computer lab?  Grant fell through.
>> >
>> > Opportunity cost of $3600 room rental.  Finance is confident we'll make
>> up
>> > more than that if Thursday nights become rentable.
>> >
>> > CONSENSUS achieved.
>> >
>> > Long-term stuff
>> >
>> > Set date for Fall GMM - Let's do this by the next Steering meeting..
>> >
>> > There has been a suggestion for retreat at Kalyx Center.
>> >
>> > Alice Tang of Cupertino, CA, who passed a year ago today, left a
>> > considerable sum to UC-IMC.  We should invest/spend it wisely.  Let's
>> start
>> > thinking & proposing.  Ideas raised:
>> >
>> > - Close off, adding separate entrance to Sun Room
>> >
>> > - Real accessibility
>> >
>> > - Accessibility for downstairs
>> >
>> > - Key card system
>> >
>> > - Paying off mortgage
>> >
>> > - Upgrade heating-cooling system (our energy bill is twice our mortgage
>> > payments)
>> >
>> > Odds & Ends (Todd)
>> >
>> > Shows bought a small refrigerator.  The big fridge is practically empty.
>> > Can shows use the big fridge & IMC use the new small one?  No concerns
>> > raised = CONSENSUS.
>> >
>> > It gets really hot on 1st floor!  Opening window makes the people near
>> the
>> > window cold.
>> >
>> > Mike: When it's between 30°-50° outside, system mayhem results..
>> There's no
>> > simple turn-it-down solution, but there are expensive solutions.
>> >
>>   > _______________________________________________
>> > IMC mailing list
>> > IMC at lists.chambana.net
>> > http://lists.chambana.net/mailman/listinfo/imc
>> >
>>
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