[Makerspace-keymembers] Fwd: Key Deposit Question

[Mike Bohlmann]

Cool, thanks for the effort. I'll go make a $40 deposit and maybe I can
help with the RFID lock system.

Mike
On Mon, Dec 7, 2015 at 4:07 PM Emily Knox <emilyknox at gmail.com> wrote:

> Response re keys.
> ---------- Forwarded message ----------
> From: UCIMC Operations Director <ucimcoperationsdirector at gmail.com>
> Date: Mon, Dec 7, 2015 at 3:46 PM
> Subject: Re: Key Deposit Question
> To: Emily Knox <emilyknox at gmail.com>
> Cc: chynowet <chyn at ucimc.org>, Latrelle Bright <judgecricket at gmail.com>,
> Barry Todd <barry.todd at gmail.com>, Gary Storm <grstorm24 at gmail.com>, Durl
> Kruse <jandurl at comcast.net>
>
>
> Hi, Emily --sure; this does need clarification.  Dean started as
> Operations Director Jan. 1, 2014.  I joined in the office with him,
> starting a short time thereafter, in various and increasing levels of
> capacity, and, to my memory -- I can double check by the key privilege
> forms and receipts-- he and I always charged the $20.00 fee per key to
> working group members.  The only people to whom we stopped charging a
> distinct key deposit --(of $20 per key)-- are tenants who pay monthly for
> an office/art studio room lease (since their lease already requires a
> $100.00 security deposit) --Danielle and I arrived at this decision in a
> verbal conversation (nothing was written  --so, it's a policy more so by
> way of being a practice maintained consistently, although it may have
> already been possible to deduce that from info that was already contained
> and/or not contained in the lease agreement  --i.e., I don't think it was
> at all explicit, though);  We eliminated that fee for their first complete
> set of keys and would only charge them for any duplicate keys that they
> might want beyond that set (and that would still be $20 per extra key).
>
> Earlier this year, due to an instance, Danielle and I had a conversation
> around what various policies should be, including whether there should be
> or why (what is the rationale?) the compound key charges for volunteers; a
> question of incentive also came up: Do people really return their keys and
> come get their $20 back? (yes, they frequently did). [And as ongoing
> presently, they still do]; etc. [Recently, one of the air shifters, after
> surrendering his key, actually forfeited the return of his key deposit and
> asked that it instead be donated to the IMC.] Anyhow, although there was
> mention of escalation to the Board over this matter, those questions
> remained rhetorical, nothing was decided or concluded between she and I;
> and so the practice went on in the same way that it was understood it
> should be by Dean (who in turn, had trained me) and I.
>
> I spoke to Latrelle about this key fee matter a few days ago.  She
> rationalized the plural fees for plural keys in a way that I think of it,
> too, --that the single fee is not only the replacement value of the single
> key itself, but also the surrounding costs of the time that it takes for
> someone to go out and replace the key --and then what if a member loses
> their whole set of keys? [whether one by one, or all at the same time]
> --this is why the charge is by the each.  I'll also add here that the fee,
> if it needs to be retained, can also be seen as helpful toward funding the
> immediate or eventual replacement of locks. --Each key that seems to be,
> somehow or other, permanently lost urges toward the need for that.
>
> There are many policies that need to be written. People occasionally
> request member privilege/benefit handbooks; and I mentioned, at the IMC's
> 15th Anniversary "next steps" Sunday breakfast activity, the idea for the
> IMC to produce one [--or produce more than one, such that there is a
> separate handbook devoted to key holder members, including info about key
> fees].  As you likely know, as of yesterday, Barry Todd is now an IMC Board
> member, which should give you all a measure of leverage on this topic --as
> I think he does intend to raise it on behalf of key holder members of your
> and other groups.  Also, there may be installations of more keypad locks in
> the future which may, in turn, reduce the need for as many keys or
> eliminate the need for keys altogether to access certain locations within
> the building.  As one idea --Under a special circumstance, I've seen B2P
> offer to fund the cost of certain volunteer participants' keys.
>
> Well, that is about most or all of what I know.  Hope that helps.  If you
> have any further questions on the matter, please feel free to ask.
>
>
> Sincerely,
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> Sophia Lewis
> Interim Operations Director
> UCIMC * 202 S. Broadway Ave. #100, Urbana, IL 61801
> 217-344-8820 * www.ucimc.org
>
> UCIMC = media + art + technology for community empowerment and social
> change.
> We are powered by hundreds of volunteers and small donations.
> Become a member <http://www.ucimc.org/content/membership> or make a
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>
> On Sun, Dec 6, 2015 at 10:26 AM, Emily Knox <emilyknox at gmail.com> wrote:
>
>> Hi Sofia,
>>
>> It has recently come to my attention that one of our new members was
>> charged $40 for her key deposit.  This seems to be a new policy as I was
>> only charged $20 for my keys in 2012.
>>
>> If this is a new policy, can you please point me to where this
>> information is listed by the IMC?
>>
>> Thank you,
>>
>> Emily
>>
>>
>
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