[Rfu-station] Re: follow up questions about tonight

[Mike Lehman]

Replies interspersed below.

RANDALL R HAWKINS wrote:
> The number that I finally heard that is needed was $24,000. Can we set 
> a goal date to have that raised by? The IMC fest is Nov 9-11. The 
> grant notification is the end of November, but we cannot count on that 
> money. Having an ending date can be very motivating.
Dec. 1 as an end will let us know if we have the grant (they're 
announced on Nov. 30), as well as whether we've raised enough money. We 
should set the goal as if we're not getting the grant. So let's make it 
$15,000, since we found a cheaper tower. This will cover the cost of the 
tower. If we get the grant, then we'll take that $4,500 out of the tower 
fund and put it toward studio equipment and streaming.

Or should set a goal of $20,000, so we have bucks for a big 
studio.streaming upgrade no matter what? This depends on everyone at the 
station helping with fundraising, but we can do it if everyone pulls 
together.

In any case, I will adjust the grant budget to reflect the cheaper tower 
that the Hawkins' helped find.
> We briefly talked about selling t-shirts. Do we have an idea when 
> t-shirts will be available? Who could we ask to post a message 
> mentioning what else people could volunteer to do to help with this?
We should be able to print t-shirts in about two weeks. Maiko, whose 
studio it is, will be glad to make the silkscreen and we can schedule a 
date to make a bunch. It takes 3 to 4 people to run a bunch. You can do 
4 or 5 dozen in a couple of hours.
> Do we actually have space reserved at the Market -- or do we need to 
> look into doing that? If we need to try and get a space, I can do 
> that, but I don' t know if it can be gotten this late in the season. 
> Also, I can organize a list of people to sign up to do it. I would 
> want them to phone me or e-mail me with a date that they can volunteer 
> and perhaps an alternate. I can periodically post a list on the email 
> list of who has signed up, and make follow up phone calls. But I will 
> not be able to be at the General Meeting. So I can send some cards 
> with one of you who is going with my name, phone number and e-mail 
> address that you can give to those interested. It would be nice if 
> someone experienced in doing an on site broadcast could help those who 
> have not done it before. Perhaps, people could let me know when they 
> volunteer if they have done this type of broadcast before.
We don't have a space. Someone should check with the city of Urbana, 
either at the market on Saturday or next week. The used to have a rate 
where you could get a 10-Saturday package, which should last us through 
the end of this season. I'll be glad to circulate the signup sheet, but 
we really need to find someone to take charge of the Market booth who'll 
do it.
> If we already have the farmer market space, could this begin as early 
> as this Saturday? Could we get the stuff together? Are any of us 
> available on Saturday to get this rolling? With or without the live 
> broadcast? My family could be there.
Dan will need to get things working, if we want to do the live 
broadcast. We also need to coordinate with the Sat. morning shows. I 
think they would be willing to have us check in from the Market and this 
could be a little promo for the campaign. My guess is this weekend is 
too soon, too many loose ends yet, but in a week or two, yes.
> How will a date actually be set for the garage sale? What will that 
> process be?
We'll bring this proposal to Steering next Thursday. Can someone look at 
the calendar and check which dates are away football dates, if we plan 
to do it on a Saturday. I'd suggest that we go ahead and pick a date or 
two to propose, so that it's a simple discussion, instead of wide open.

> Is the attendance customarily included in the notes when you post them 
> to the list?
Yes, we should put down first names, at least. The attendance sheet 
should be noted as to the time and meeting (RFU-finance) then filed in 
the file cabinet in the vault.
> Here are notes for a quick perusal by you all, before I post them to 
> the list. Anything I missed, wrote unclear, or misstated?
Notes look great, after I corrected that I'm writing the grant with 
Leslie, so I'll forward them to the list and to RFU-station.
> Wed 7:30 P.M Aug 29, 2007
> Present at RFU finance meeting
> Isaac Hawkins
> Randy Hawkins
> Judah Hawkins
> Dan Blah
> Mike Lehman
> Matt Delgado
> Jennine Cruat
> Andrew Missel
> Lavana Hawkins
> Financial Status
> We have enough money to pay expenses to the end of the year, including 
> the production proposal, phone bill, copy write fees, and money paid 
> to IMC for cost of the space used.
> Approved the production proposal
> To cover the cost of raising a tower, and related expenses we need to 
> raise $24,000. We will be launching a fundraising campaign to raise 
> this money.
> The CFECI grant proposal to help with cost of raising the tower is in 
> good shape. This is the type of project that the foundation likes to 
> give money to. Leslie with Books For Prisoners, who has written some 
> successful grants, is helping Mike with the paperwork. There has been 
> a recent audit, which is helpful to receive the grant. And Mike will 
> be able to have all of the financial reports and papers to turn in 
> with the proposal for it to be well considered. We will not know until 
> the end of November though.
> Fund Raising
>
>    1. lowering the cost of the tower, installation, and related expenses
>    2. Designing a logo for this fundraising campaign. Matt will begin
>       writing an announcement of a contest to design a logo for this
>       campaign. This will be posted in the near future, with a
>       deadline of two weeks. In the meantime, we are proceeding with
>       projects that will use this logo once we have it.
>    3. Underwriting-- We still need a person to be in charge of
>       spearheading this effort. Anyone involved with arranging the
>       installation of the tower will always mention it (concrete), but
>       other businesses may also be interested in having their name
>       mentioned on the air as a donor to the tower effort.
>    4. Looking into other grants – Randy Hawkins will attend the IMC
>       finance meeting where there are people who are familiar with
>       writing grants. He will begin looking into what is available.
>    5. A Splash page for rfu’s website—Dan Blah will put up a splash
>       page for the fundraising campaign on the website. We want this
>       to be what people can see easiest when they come to the website.
>       This page will eventually have a link for all of the different
>       fundraising activities and include the campaign logo. In the
>       meantime, Dan will get up what can be done now.
>    6. A brochure – Lavana will begin working on a brochure describing
>       all of the ways that people can donate to RFU. This will also
>       include the logo.
>    7. Selling T-shirts – Mike has been helping get the silk screen
>       shop set up to do the t-shirts. Once we have the t-shirts, they
>       will be sold on the website and at the events being planned and
>       advertised in the brochure.
>    8. Attending the Farmer’s Market—We want to begin attending the
>       Farmer’s Market again. This will be mentioned at the general
>       meeting, so that lots of people can have the opportunity to help
>       with this. A spot in the production room will be set aside for
>       all materials needed at the booth to be stored at. Dan will make
>       a necessary repair so that we can do live broadcasts from the
>       market.
>       At the Farmer’s Market we will acquaint people with the rfu and
>       IMC, sell t-shirts, accept donations, talk about underwriting
>       opportunities, advertise the IMCfest, Dance Day, Trivia nights,
>       and Garage Sale.
>       Volunteers should state if they are familiar with doing a live
>       on site broadcast so that we can match experienced people with
>       new ones.
>    9. Trivia Nights at area bars—Andrew, Jennine, and Matt will
>       coordinate four events at area bars. These will be publicized on
>       the radio show, in the brochure, at the web site and in fliers.
>       These events will also be used to publicize the IMCfest and All
>       Day Dance Event.
>   10. Garage Sale—It was decided that a garage sale of donated
>       electronics equipment would better serve rfu if it was actually
>       an IMC event. So Dan will take this to the steering committee of
>       the IMC. The sale will be held at the IMC. Everyone can watch
>       for opportunities to help with this event. There will be drop
>       off days and times as well as the sale to actually run, and
>       advertising to be done. All of this will take many hands. Lavana
>       will not be at the IMC steering committee meeting but she is
>       planning on working closely with this event. This will be
>       publicized in the fund raising brochure, on the web site and in
>       PSAs. The garage sale will raise money for the entire IMC, and
>       the IMC will divide those funds up in useful ways. A portion
>       will be available for this rfu fund raising effort
>   11. All Day Dance Event – Jennine and Andrew will begin working on
>       an All Day Dance event. The first thing to do is to reserve the
>       space at the IMC for the event. They will then arrange with many
>       area dance instructors to teach dance classes during the day,
>       and finally in the evening will be a large dance party. For
>       those who buy lessons during the day- cost at the evening dance
>       party is less. This will be publicized in the fund raising
>       brochure, on the web site and in PSAs.
>
> And we ate a really scrumptious cake.
> Notes taken by Lavana Hawkins