[Rfu-station] notes from Mem Group meeting

[RANDALL R HAWKINS]

Below are notes from the membership group meeting held last Sunday at noon.  Any corrections, clarifications or additional comments from those present are welcome.
   
  Membership Group Meeting Notes Dec 2, 2007
  Renewing Membership
  The list is looking good, most shows have renewed.
  Next year, 2008,  there will be a firm deadline for membership renewal, Sept 30. Any programming groups that do not have two paid members Sept 30 will have their show slots made available to the group at the first general meeting in Oct.
   
  Reallocating Show Slots at the Dec 4 meeting
    
   Open slots beginning with Monday will be read. Any programming group may speak up for a slot and will be pencilled in.  
   If two or more groups request the same time slot they will be given opportunity to reach an agreement. Either group can withdraw their vote, take an earlier day of the week, or continue to take a chance at a later slot.  
   Any remaining conflicts will be awarded based on seniority. If seniority is obscure, then a method of chance will be used, such as drawing straws, flip a coin, or rock paper scissors.  
   After all slots have been read, it will be determined if any group now wants to speak up for any slots that may remain open, or if there is any further discussion before all decisions are made final.  
   Any remaining open slots will be made available in an e-mail. They will be available for 72 hours to any existing show, then available for any new shows.
  Training
  The EAS binder is missing, if you know where it is, please let Noel know.
   
  A group, including Noel, is working on three goals.
      Creating a training manual Randy is recreating an electronic copy of the existing Airshifter Handbook and the Training Packet. These will then be updated.
  
                      Training the trainers
      Conducting a mass retraining of all members. It was decided that this will be part of the membership renewal for Sept 2008. All members will be asked to attend a retraining session be Sept 30 as a part of their renewal. The group creating the training manual will need to have it done by the summer so that retraining can begin.
  A possibility of having two tiers of training was discussed. There is a need for a more advanced training for some of the features of the studio. It was decided to use the WIKI for this for now.
  A possibility of having a yearly retraining was discussed. It was suggested that this be an online refresher with a quiz that can be turned in.
  New forms have been created to keep track of who is in what programming group, training, and scheduling. These forms will begin being used for all new members. Membership Group still needs to discuss how to implement these forms for existing programming groups.
   
  A possibility of encouraging shows to find a way to go ahead and be on the air, rather than canceling. Currently the policy is that as long as a show gives notice that their show will not be on the air, then they are in compliance and their show is secure. However, some shows are canceling very often and giving late notice, therefore the time slot is not being used. All programming groups must have at least two members so that hopefully if one is not able to host the show, then the other is. Shows are requested to check with other members of their programming group before canceling the show, or explore other options. You have that time slot in the belief that you will be regularly hosting a show.  Cancelling is expected to be a rare occurrence.
   
  A short discussion of the meeting attendance requirement.
  The previous policy was that a programming group must attend 50% of all General Meetings, but this has been changing in the last few months. We are trying to make it easier for more people to be active at meetings. Several possibilities of a change to this have been discussed. Some possibilities are, a required number of work hours, a required number of meetings, a required number months that a meeting was attended in, or some combination of this. This will be discussed further at the next Membership Group Meeting, Dec 16, and a proposal will be submitted to the General Meeting. Any who would like to help in the early discussion of this proposal are encouraged to attend this meeting.
   
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