[Rfu-station] Re: [RFU] station log format/save the trees

[Mike Lehman]

Nick,
Some thoughts here.

Regardless of there being no specification for standard 8 1/2" x 11" 
paper, it is the easiest paper to print. Any other size requires 
printing two-up and cutting.

There is a requirement that logs be kept in
"an orderly and legible manner, in suitable form and in such detail that
the data required for the particular class of station concerned are readily
available. Key letters or abbreviations may be used if the proper 
meaning or
explanation is contained elsewhere in the log. Each sheet must be 
numbered and dated.
Time entries must be made in local time and must be indicated as
advanced (e.g., EDT) or non-advanced (e.g., EST) time."

While we could use very small, narrow lines (now I'm just kidding you about
your font size, but also a little to make my point :)...

We really could write very small, but this poses a problem for some people,
plus it could result in a log that wasn't "legible."

Another issue is that we have to have a log that covers each hour of the 
day.
So essentially, any log has to have the theoretical capacity to indicate 
24 different hours.
Thus, it's very hard to do 24 lines and make them large enough to stay 
legible.

I don't have the file on this computer, so the current version of the 
log may actually
be short of the number of lines theoretically needed. Since we have 
automated programming
and don't have any days that do have enough shows to require a full 24 
log lines, we're OK I believe.

We don't have to number the log pages and a few other exceptions, since 
we're a LPFM. But we do have to have all the info that is on the current 
log. The log sheet must also have enough of a margin at the top so that 
the clipboard clip will not cover any of the lines where info has to be 
written. I think it's going to be difficult to do that in a half-size 
sheet. A sheet that is bigger than half size, but smaller than a full 
sheet will actually result in waste, too, if the leftover part gets 
recycled.

Recycling brings up another point. While we have to retain the logs for 
2 years, they can then be recycled. And we can buy recycled paper to 
print them on. However, when we need more logs, we typically print on 
whatever we have on hand, so making this a requirement, instead of a 
suggestion would be a problem.
 
If you want to try to mock-up a half-size log sheet, with at least 15 
lines, plus date space above that and a header indicating it's a WRFU 
Log Sheet above the date line, then please do so and submit it for 
review at Sunday's Membership group meeting and we'll consider whether 
it's acceptable.

One thing I know won't work is to have a continuous sheet or roll of 
paper. We have enough trouble getting people to properly date the log 
sheet by getting a new sheet on top for the first show of the day. I 
believe that a continuous sheet would make this problem even worse, 
because too many people would not realize they need a new sheet.  We 
HAVE to have a system that is acceptable to the FCC and easy for 
volunteers to use. A continuous sheet would not meet either of those 
requirements.
Mike Lehman

Ghost Dance wrote:
>  Below are all of the sections I could find regarding the station log
>  and the FCC rules.  I didn't see it say anywhere that the log sheet
>  could not be continuous -only that it be kept neat and is dated and
>  numbered.
>
>  Additionally I do not see anywhere where it says it has to be on a
>  8.5 X 11'' sheet of paper.
>
>  I was wondering if anyone out there agrees with this observation, if
>  if we cannot change to a continuous
>
>  system to conserve paper.  (OR if a continuous system is in fact not
>  possible, what about half sheets of paper.)
>
>  thanks
>
>  Nick
>
>
>  Code of Federal Regulations] [Title 47, Volume 4] [Revised as of
>  October 1, 2006]
>
>  From the U.S. Government Printing Office via GPO Access [CITE:
>  47CFR73.1840]
>
>  [Page 328-329]
>
>  TITLE 47--TELECOMMUNICATION
>
>  CHAPTER I--FEDERAL COMMUNICATIONS COMMISSION (CONTINUED)
>
>
>  PART 73_RADIO BROADCAST SERVICES--Table of Contents
>
>  Subpart H_Rules Applicable to All Broadcast Stations
>
>  Sec.  73.1840  Retention of logs.
>
>  (a) Any log required to be kept by station licensees shall be
>
>  retained by them for a period of 2 years. However, logs involving
>  communications incident to a disaster or which include communications
>  incident to or involved in an investigation by the FCC and about
>  which
>
>  the licensee has been notified, shall be retained by the licensee
>  until specifically authorized in writing by the FCC to destroy them.
>  Logs incident to or involved in any claim or complaint of which the
>  licensee
>
>  has notice shall be retained by the licensee until such claim or
>  complaint has been fully satisfied or until the same has been barred
>  by statute limiting the time for filing of suits upon such claims.
>
>  [[Page 329]]
>
>
>  (b) Logs may be retained on microfilm, microfiche or other data-
>  storage systems subject to the following conditions: (1) Suitable
>  viewing--reading devices shall be available to permit FCC inspection
>  of logs pursuant to Sec. 73.1226, availability to FCC of station logs
>  and records. (2) Reproduction of logs, stored on data-storage
>  systems, to full- size copies, is required of licensees if requested
>  by the FCC or the public as authorized by FCC rules. Such
>  reproductions must be completed
>
>  within 2 full work days of the time of the request. (3) Corrections
>  to logs shall be made: (i) Prior to converting to a data-storage
>  system pursuant to the requirements of Sec.  73.1800 (c) and (d),
>  (Sec. 73.1800, General requirements relating to logs). (ii) After
>  converting to a data-storage system, by separately making such
>  corrections and then associating with the related data-stored logs.
>  Such corrections shall contain sufficient information to allow those
>
>
>  reviewing the logs to identify where corrections have been made, and
>  when and by whom the corrections were made. (4) Copies of any log
>  required to be filed with any application; or placed in the station's
>  local public inspection file as part of an
>
>  application; or filed with reports to the FCC must be reproduced in
>  fullsize form when complying with these requirements.
>
>  [45 FR 41151, June 18, 1980, as amended at 46 FR 13907, Feb. 24,
>  1981; 46 FR 18557, Mar. 25, 1981; 49 FR 33663, Aug. 24, 1984]
>
>
>
>  [Code of Federal Regulations] [Title 47, Volume 4] [Revised as of
>  October 1, 2006] From the U.S. Government Printing Office via GPO
>  Access [CITE: 47CFR73.1820]
>
>  [Page 327-328]
>
>  TITLE 47--TELECOMMUNICATION
>
>
>  CHAPTER I--FEDERAL COMMUNICATIONS COMMISSION (CONTINUED)
>
>  PART 73_RADIO BROADCAST SERVICES--Table of Contents
>
>  Subpart H_Rules Applicable to All Broadcast Stations
>
>  Sec.  73.1820 Station log.
>
>  (a) Entries must be made in the station log either manually by a
>  person designated by the licensee who is in actual charge of the
>  transmitting apparatus, or by automatic devices meeting the
>  requirements
>
>  of paragraph (b) of this section. Indications of operating parameters
>  that are required to be logged must be logged prior to any
>  adjustment of the equipment. Where adjustments are made to restore
>  parameters to their
>
>  proper operating values, the corrected indications must be logged and
>  accompanied, if any parameter deviation was beyond a prescribed
>  tolerance, by a notation describing the nature of the corrective
>  action.
>
>  Indications of all parameters whose values are affected by the
>  modulation of the carrier must be read without modulation. The actual
>  time of observation must be included in each log entry. The
>  following information must be entered:
>
>  (1) All stations. (i) Entries required by Sec.  17.49 of this chapter
>  concerning any observed or otherwise known extinguishment or improper
>  functioning of a tower light:
>
>  [[Page 328]]
>
>  (A) The nature of such extinguishment or improper functioning.
>
>  (B) The date and time the extinguishment or improper operation was
>  observed or otherwise noted. (C) The date, time and nature of
>  adjustments, repairs or replacements made. (ii) Any entries not
>  specifically required in this section, but
>
>  required by the instrument of authorization or elsewhere in this
>  part. (iii) An entry of each test and activation of the Emergency
>  Alert System (EAS) pursuant to the requirement of part 11 of this
>  chapter and
>
>  the EAS Operating Handbook. Stations may keep EAS data in a special
>  EAS log which shall be maintained at a convenient location; however,
>  this log is considered a part of the station log. (2) Directional AM
>  stations without an FCC-approved antenna sampling
>
>  system (See Sec.  73.68). (i) An entry at the beginning of operations
>  in each mode of operation, and thereafter at intervals not exceeding
>  3 hours, of the following (actual readings observed prior to making
>  any
>
>  adjustments to the equipment and an indication of any corrections to
>  restore parameters to normal operating values): (A) Common point
>  current. (B) When the operating power is determined by the indirect
>  method,
>
>  the efficiency factor F and either the product of the final amplifier
>  input voltage and current or the calculated antenna input power. See
>  Sec.  73.51(e). (C) Antenna monitor phase or phase deviation
>  indications.
>
>  (D) Antenna monitor sample currents, current ratios, or ratio
>  deviation indications. (ii) Entries required by Sec.  73.61 performed
>  in accordance with the schedule specified therein. (iii) Entries of
>  the results of calibration of automatic logging
>
>  devices (see paragraph (b) of this section) or indicating instruments
>  (see Sec.  73.67), whenever performed. (b) Automatic devices
>  accurately calibrated and with appropriate time, date and circuit
>  functions may be utilized to record entries in
>
>  the station log Provided: (1) The recording devices do not affect the
>  operation of circuits or accuracy of indicating instruments of the
>  equipment being recorded; (2) The recording devices have an accuracy
>  equivalent to the
>
>  accuracy of the indicating instruments; (3) The calibration is
>  checked against the original indicators as often as necessary to
>  ensure recording accuracy; (4) In the event of failure or
>  malfunctioning of the automatic
>
>  equipment, the person designated by the licensee as being responsible
>  for the log small make the required entries in the log manually at
>  that time; (5) The indicating equipment conforms to the requirements
>  of Sec.
>
>  73.1215 (Indicating instruments--specifications) except that the
>  scales need not exceed 5 cm (2 inches) in length. Arbitrary scales
>  may not be used. (c) In preparing the station log, original data may
>  be recorded in
>
>  rough form and later transcribed into the log.
>
>  [43 FR 45854, Oct. 4, 1978, as amended at 44 FR 58735, Oct. 11, 1979;
>  47 FR 24580, June 7, 1982; 48 FR 38481, Aug. 24, 1983; 48 FR 44806,
>  Sept. 30, 1983; 49 FR 33603, Aug. 23, 1984; 58 FR 44951, Aug. 25,
>  1993; 59 FR
>
>  67102, Dec. 28, 1994; 60 FR 55482, Nov. 1, 1995]
>
>  [Code of Federal Regulations] [Title 47, Volume 4] [Revised as of
>  October 1, 2006] From the U.S. Government Printing Office via GPO
>  Access [CITE: 47CFR73.1800 ]
>
>  [Page 327]
>
>  TITLE 47--TELECOMMUNICATION
>
>  CHAPTER I--FEDERAL COMMUNICATIONS COMMISSION (CONTINUED)
>
>  PART 73_RADIO BROADCAST SERVICES--Table of Contents
>
>  Subpart H_Rules Applicable to All Broadcast Stations
>
>
>  Sec.  73.1800  General requirements related to the station log.
>
>  (a) The licensee of each station must maintain a station log as
>  required by Sec.  73.1820. This log shall be kept by station
>  employees
>
>  competent to do so, having actual knowledge of the facts required.
>  All entries, whether required or not by the provisions of this part,
>  must accurately reflect the station operation. Any employee making a
>  log
>
>  entry shall sign the log, thereby attesting to the fact that the
>  entry, or any correction or addition made thereto, is an accurate
>  representation of what transpired. (b) The logs shall be kept in an
>  orderly and legible manner, in
>
>  suitable form and in such detail that the data required for the
>  particular class of station concerned are readily available. Key
>  letters or abbreviations may be used if the proper meaning or
>  explanation is
>
>  contained elsewhere in the log. Each sheet must be numbered and
>  dated. Time entries must be made in local time and must be indicated
>  as advanced (e.g., EDT) or non-advanced (e.g., EST) time. (c) Any
>  necessary corrections of a manually kept log after it has
>
>  been signed in accordance with paragraph (a) of this section shall be
>  made only by striking out the erroneous portion and making a
>  corrective explanation on the log or attachment to it. Such
>  corrections shall be
>
>  dated and signed by the person who kept the log or the station chief
>  operator, the station manager or an officer of the licensee. (d) No
>  automatically kept log shall be altered in any way after entries have
>  been recorded. When automatic logging processes fail or
>
>  malfunction, the log must be kept manually for that period and in
>  accordance with the requirements of this section. (e) No log, or
>  portion thereof, shall be erased, obliterated or willfully destroyed
>  during the period in which it is required to be
>
>  retained. (Section 73.1840, Retention of logs.) (f) Application forms
>  for licenses and other authorizations may require that certain
>  technical operating data be supplied. These application forms should
>  be kept in mind in connection with the
>
>  maintenance of the station log.
>
>  [43 FR 45850, Oct. 4, 1978, as amended at 48 FR 38481, Aug. 24, 1983;
>  48 FR 44806, Sept. 30, 1983; 49 FR 14509, Apr. 12, 1984; 49 FR 33663,
>  Aug. 24, 1984; 50 FR 40016, Oct. 1, 1985]
>
>
>  [Code of Federal Regulations] [Title 47, Volume 4] [Revised as of
>  October 1, 2006] From the U.S. Government Printing Office via GPO
>  Access [CITE: 47CFR73.877]
>
>  [Page 286-287]
>
>  TITLE 47--TELECOMMUNICATION
>
>
>  CHAPTER I--FEDERAL COMMUNICATIONS COMMISSION (CONTINUED)
>
>  PART 73_RADIO BROADCAST SERVICES--Table of Contents
>
>  Subpart G_Low Power FM Broadcast Stations (LPFM)
>
>  Sec.  73.877 Station logs for LPFM stations.
>
>  The licensee of each LPFM station must maintain a station log. Each
>  log entry must include the time and date of observation and the name
>  of the person making the entry. The following
>
>
>  [[Page 287]]
>
>  information must be entered in the station log: (a) Any
>  extinguishment or malfunction of the antenna structure obstruction
>  lighting, adjustments, repairs, or replacement to the lighting
>  system, or related notification to the FAA. See Sec. Sec.
>
>  17.48 and 73.49 of this chapter. (b) Brief explanation of station
>  outages due to equipment malfunction, servicing, or replacement; (c)
>  Operations not in accordance with the station license; and (d) EAS
>  weekly log requirements set forth in Sec. 11.61(a)(1)(v) of this
>  chapter.
>
>  [65 FR 67304, Nov. 9, 2000]
>
>  -------------------------
>
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