[cgfc] meeting notes from the 4-6-2003 (in plain text)

[Bob Cook]

Due to several requests, I am posting the notes from the GMM in plain
text. Sorry about the MS assumptions. Here they are.

Minutes from GMM 4/6/2003

Time: 7-7:30pm
Location: Wisegarver Lounge
In attendance: 4 coordinators, 6 board members, 12 additional members, 1
baby


IDF Update

Karina (a board member) introduces herself and discusses how her efforts
have been directed toward communicating with the IDF and supporting
their efforts.  This began with email to lists about IDF events, and was
followed by catering of IDF events such as the talk by Jesus Tecu Osorio
as well as the Human Rights Films.  There are two more of the latter,
April 10th and April 17th.  The events are free.  

Meridith, Executive Director of the IDF, introduces herself and discusses
her departure.  Her last day is Friday 4/11.  Her departure is due to
differences in priorities between her and the IDF board.  Her successor
will be Jen, who will be an interim director.  Meridith asked if there
were any questions, but there were none.  Meridith believes that the
communication between the IDF and the CGFC have improved greatly.
Clint thanks Meridith for her wonderful work at the IDF.  Applause ensues.

Financial Update

Lisa Haynes, our financial coordinator couldn.t be in attendance due to
her wedding anniversary falling on the same night.  Tim Gibbs, a board
member and treasurer, read a budget summary prepared by Lisa, which was
vague to a number of details that are not yet available.  Copies are
available to members upon request; none were available at the meeting.

Board Update

Tanya spoke about the efforts to update the bylaws.  This is in process,
and involves investigation of what parts of the bylaws are out of date,
what the coordinators have proposed, and what other co-ops are using.
She feels the board should have something to present at the next board
meeting (7/20.)  

Bob spoke about defining the board process and structure.  Eventually
this will include a definition of the board.s role.  These things have
been formalized as the board develops a better grasp of what they are
doing.  The first document, a structure document, defines board offices
and how they work.  The second, a process document, describes the
decision making process, how an agenda is set, how proposals are
handled, and the minutes.  The third document, describing the board.s
role, is taking longer, and will involve more communication with the
coordinators.  The board is currently only six members, of the eight
specified in our current bylaws.  Although the vacancies were
advertised, no one applied for the vacant positions, so there are no
elections at this meeting.  If anyone is interested in becoming a board
member, you can email cgfc-bod at commongroundcoop.org to communicate this
interest.  A question is raised as to what is involved.  Bob answers
that board members attend bi-weekly meetings about two hours in length.
Each member has a focus area, for instance IDF and coordinator liaisons.
Prospective members who feel that they have a specific interest or role
they want to fill could do so (i.e. there is no set role to fulfill in
the two vacant positions.)  Bob mentions that there is a 3-5 hour/week
commitment, and that board members receive the coreworker discount.  A
question is raised about the membership in CGIN, which Molly responds
to.  We now have a membership, and members interested in this can visit
the website at www.cgin.org.  The index of documents is available there,
and if you.d like to download one of the documents from this index,
please contact one of the coordinators, as the site is password
protected.  Molly offers to send an email to the list with this
information.


Outreach

Newsletter group was asked the status of the newsletter. A spokesperson
said that they have enough material to have a draft soon. It should be
about 8 pages long.

Sehvilla announced that the co-op will be hiring an outreach
coordinator, and described roughly what the person would be doing.  This
is a three-hour per week position, at eight dollars per hour.  An
announcement will be placed in the store when the job description is
ready.



Adjourned.



-- 
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* Bob Cook              OJC Technologies                 *
* bobcook at onthejob.net  Engineering From the Right Brain *
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*         "Kyrie Eleison...Dona Nobis Pacem"             * 
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