[Cgfc] Board Meeting Minutes 2/28/03

[Bob Cook]

Here are the Board Meeting Minutes from 2/28/03

Attendance: Sehvilla Mann, Tim Gibbs, Karina Lepely, Bob Cook, Beth
Simpson, Mike Ullman, Jamie the Pirate,

Agenda:
Introduction to Notetaker
Reports
    Coordinator Liaison (cancelled)
    IDF Liaison
        Film series, Coca cola Campaign, Fair Trade 
    Bylaws Liaison
        Is Article III necessary? Why does it offer checks and
balances? Is the creations of committees useful for the
coordinators?
    Outreach Liaison
        Bod list serve
Coordinator wish list responses

Unemployment Tax Forms

Child care during Coop hours

Calender Update

Newsletter Update

additional topics:
Bob: I want to refocus the bylaws discussion, so we can talk about a
document I brought in. I went to Portland Oregon and talked to two coop
people, and got a report on their bylaws.

Karina: I didn't put general liaison on, because Eric's not here.

TOPIC: IDF Liaison Report

SUMMARY: There are three things that need the board's approval.
    
    1. Film Series - 
        IDF needs the coop to provide snacks, set up, and clean up.

    2. Coca-Cola Campaign - March 11. The IDF needs people to help poster
        for the event. She wants to know if the Coop can provide food.
        She wants to know if we can co-sponsor (put our name on it).

    3. Fair Trade Coffee - The IDF needs volunteers who want to educate
        themselves about Fair Trade. Part of this proposal from the
        Coop's perspective is needing a person who will maintain
        their involvement and will bring what they learn back into the
        Coop and educate the members.

ACTION: Karina will tell Meredith that they will do snacks for the film
series. Eric will talk to the coordinators to clear up questions about
buying/making food for IDF and IDF-related events. Bob will do March
6. Sehvilla will do March 13. Karina will do April 3. Tim will do the
fourth one - date? The coop will sponsor the Cola Campaign event, in
name, and in deed: Tim and Bob will put up flyers. The board won't do
food this time.  Sehvilla will work on and become the liaison for the
Free Trade Coffee campaign with help from Karina; also information on
it will be emailed to the discuss-list. Sehvilla will communicate what
she learns to the newsletter folks.


TOPIC: Bylaws Liasion (discussion). 

SUMMARY: Tabled until the end of the meeting (see below).



TOPIC: Outreach Liasion Report

SUMMARY: Sehvilla has begun her research into the question of "How the
Coop can carry out effective outreach?" She has run into some stumbling
blocks: namely, figuring out exactly what is meant by the term
"outreach". She has interviewed several people (including Mike Ullmann,
Jim Holiman, and Molly Stenz). 

ACTION: Sehvilla will continue looking into the question of outreach
and other people will think about outreach as well. The board will
continue to refine the bylaws (which will help some in clarifying this
question. Sehvilla will also continue to document the history of the
organization by interviewing more people.



TOPIC: Proposal for Coordinator/Board Communication.

SUMMARY: Tim approached Clint about his proposal (to have a clipboard in
the store in order for coordinators to jot down things that they wanted
the board to address). Clint said that many of the things that the board
needs to address are too big to talk about on a clipboard. So the proposal
was not specifically addressed. The board needs some consistent way of
communicating with the coordinators about the items that the board is
taking on.

ACTION: None right now. Some time at the next board meeting we will
have one of the topics be talking about how the coordinators and board
relate.



TOPIC: Getting Unemployment Tax Forms from the IDF

SUMMARY: Lisa needs these forms from the IDF. Tim tried to meet with
Meredith, but she was not prepared. He will meet with her on Wednesday.

ACTION: Tim will meet with Meredith about the tax forms on Wednesday.



TOPIC: Child Care at the Co-op

SUMMARY: Is this issue really one that the board should deal with?

ACTION: This is really a coordinator issue (specifically one that Beth
R. should handle. Bob will talk to Beth R. about implementing some kind
of child care setup. He will approach the topic as simply a member of
the coop who would like to see this happen. Not as a member of the board
proposing something that the board would like to see happen.



TOPIC: Co-op Calendar Project (Tim)

SUMMARY: Tim wanted to run this idea by the board and to see what he
should do next with it.

ACTION: Tim will work on the calendar, and get help from Beth Simpson
on the computer stuff. Tim will also talk to Beth (store manager) and
check with the coordinators. If he finishes it before the next board
meeting, he'll go ahead with it.



TOPIC: Newsletter.

SUMMARY: The board needs to get the rest of their profiles to the
newsletter contact (Eliana). The board needs a way to stay in close
contact with the newsletter folks. 

ACTION: Tim and Eric will send their profiles to Eliana; Sehvilla will
be the (unofficial) Newletter liaison.



TOPIC: Continuing the process of offering revisions to the Bylaws. 

SUMMARY: The coordinators had been working on this in the fall. Bob
is proposing, with the adoption of the "People's Coop" bylaws as a
foundation for our bylaws, a more drastic revision. The board is final
say on revisin the Bylaws before it goes to the general membership.  

ACTION: Bob will get in contact with Laddie Lushin and try to get answers
to some of the board's questions. The Board will continue reading the
"People's Coop Bylaws" on their own. Discussion of how to use this
document will continue at the next meeting for 15 minutes.



TOPIC: Creation of agenda. Creation of board email list

SUMMARY: We need someone to prepare the agenda of the next meeting. We
need a board email list.

ACTION: Bob will create the agenda for the next meeting. Bob will get
the mailing list up, Beth will send suggestions to it. 


NEXT MEETING: March 15, at 4:30 pm.

-- 
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* Bob Cook              OJC Technologies                 *
* bobcook at onthejob.net  Engineering From the Right Brain *
*                       217-278-3933                     *
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*         "Kyrie Eleison...Dona Nobis Pacem"             * 
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