[CMI-CM] REMINDER: CCB annual meeting & potluck picnic TOMORROW 4:00pm!

[RICHARD J LANGLOIS]

*YOU ARE INVITED!*
*ChamaignCountyBikes.org
Annual Meeting, Elections, and Potluck Dinner*

*DATE: Sunday, September 21, 2008
TIME: 4:00 to 7:00pm
PLACE: The McClintock homestead, 3404 S. Race, Urbana (click for map)
*
An incomplete list of food items and who is bring what can be viewed at:
http://docs.google.com/Doc?id=dfj37f58_237cx8hcsqp


*Meeting*

   - A recap of the years activities.
   - Elections of the Board of Directors and Steering Committee
   - Ideas for the coming year's activities

*Dinner*

   - Potluck, pic-nic style BBQ dinner
   - Please bring something to share
   - No telling how many people will show up.

*Bicycle Show*

   - We want to see what you have!
   - Ride in on your coolest bike: Your folding bike, Extracycle, Tandem,
   Tall Bike or whatever you have.
   - Pull your trailer in and show us how much you can haul.
   - Show off your home made light kit or cargo rack
   - Show us what you have

*
Elections*

>From the CCB Bylaws <http://www.champaigncountybikes.org/mission.html>
*ARTICLE IV. *OFFICERS AND THEIR DUTIES*** (below)
ARTICLE V. ELECTORAL PROCESS (bottom)*

*
*

*ARTICLE IV. OFFICERS AND THEIR DUTIES*

1. The organization will be governed by a Board and guided by a Steering
Committee. The Board will possess the following elected officers to serve
one year terms:

   1. Chair: will serve as coordinator of CCB meetings and events. The Chair
   will serve as the chairperson of the Board of Directors of the corporation
   as well as the Steering Committee.
   2. Vice Chair: will inherit the duties of the Chair in his or her absence
   and coordinate publicity efforts.
   3. Secretary: will handle club correspondence, serve as keeper of the
   by-laws and official documents, and record the meeting minutes.
   4. Treasurer: will oversee all CCB finances and transactions, including
   dues and receipts from sales. The treasurer will manage a checkbook and file
   the appropriate tax records, plus provide a monthly report at the regular
   meetings.
   5. Fifth Wheel: an at large member who will assist with membership,
   maintain membership list, and handle communications.

2. The Steering committee will include the Board members and at large
members who represent local and state bicycling organizations such as:
Prairie Cycle Club, theBikeProject.org, UIUC racing, League of Illinois
Bicyclists, and so on.

3. The Board will meet at least quarterly either as part of a regular
membership or steering committee meeting or as needed at a convenient time
and place arranged by the Chair. The following will be determined by a
majority vote of the Board:

   1. Corporation business and finances

4. The Steering Committee will meet monthly or as part of a regular
membership meeting or as needed at a convenient time and place arranged by
the Chair.

   1. Upcoming events, including displays, rides, field trips, community
   advocacy needs, educational efforts, etc.
   2. Other actions as determined by the board.

5. These officers and Steering Committee members will receive no
compensation for their services.

6. A quorum will be defined as a majority of the Board or as a majority of
the Steering Committee (depending on the type of meeting) present either
physically or by interactive electronic means.

7. All meetings of the board or steering committee will be open to the
membership and announced in advance electronically at least 24 hours in
advance whenever possible. However, the board and steering committee may
conduct needed business electronically which will be summarized in the
minutes of the following meeting.

*ARTICLE V. ELECTORAL PROCESS*

   1. Officers and Steering Committee members will be elected to annual
   terms.
   2. There will be no limit to the number of terms an individual may serve.
   3. Officer elections will occur in September and be conducted as follows:

   1. Officer nominations will be taken prior to the September CCB Annual
      meeting with the results and any statements from the nominees to be
      published to the CCB email list.
      2. Time for these statements will also be made available prior to the
      election at the annual meeting.
      3. Any club member in good standing may run for office.
      4. Each fee-paying membership (2 for family memberships) will have one
      vote for each office position.
      5. A ballot will be published on the CCB docs.google.com website for
      those members unable to attend the meeting and wishing to vote absentee.
      Ballots must be received by the secretary by noon on the day of
the annual
      meeting to be included in the tally.
      6. Officers will be elected by whoever receives the most votes on a
      written ballot of the members attending the annual meeting, plus the
      absentee votes.

4. To ensure a smooth transition, old and new officers may work closely
until the new officers are installed at the first Board meeting following
elections.

   1. The past Chair may serve as a non-voting consultant to the Board of
   Directors.
   2. The retiring Vice Chair may assume this function if the Chair is
   unavailable.

--end--


Rick Langlois
Chairman, ChampaignCountyBikes.org
C: 217.898.2587
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