[Imc-members] Reminder about Meeting to Discuss new "Program Committee"

[Gary Storm]

This is just a reminder about the meeting scheduled on Monday, May 14 at
5:30 in the IMC Library to explore the creation of a new IMC "Program
Committee" (see below). Each Working Group is asked to contact Carol Ammons
with the name of a representative who will attend the meeting. Thanks. Gary
Storm, UCIMC Board President.


Original email:


With an overarching goal of facilitating greater communication and
cooperation among Working Groups ("WG's") themselves, the UC-IMC staff, and
the UC-IMC Board of Directors ("Board"), the Board is proposing to create a
new standing committee, the Program Committee, to be made up of
representatives from each of the WG's, the Operations Manager (Carol
Ammons), and at least one member of the Board who would co-chair the
committee with a WG member. The committee, through its co-chairs, would
make regular reports to the Board.



While it is hoped that the Program Committee would, over time, develop
goals and activities of its own, initially it would be asked to address the
following kinds of questions at regularly scheduled meetings open to the
General Membership and the public at large. To minimize demands on
everyone's time, these meetings might be scheduled bi-monthly or even
quarterly, rather than monthly.



            What is currently happening in each of the WG's, especially in
terms of program activities?



            Are any new activities being planned?



Are resources (volunteer support, material/financial resources) adequate?
How are these resources typically procured?



With regard to existing and/or new activities, are there roles that could
be played by other WG's, the UC-IMC staff and/or the Board in helping plan,
develop or implement these activities? NOTE: The Board has four other
standing committees that might be approached for assistance: Finance,
Building/Facilities, Fundraising and Personnel.



Looking to the future, are there program activities that individual WG's
might like to pursue jointly with one or more other WG, with other groups
loosely affiliated with the UC-IMC (e.g. School for Designing a New
Society, Center for the Arts) or from the community at large? If so, how
might they be organized?



NOTE: If established, the Program Committee could be delegated
responsibility for approving new Working Groups.



In the past, the kinds of questions listed above were to be addressed, in
theory, by the Steering Group with systemic ties to all of the Working
Groups. For a variety of reasons, the Steering Group has not functioned
effectively and, as a result, the Board would like to propose
“experimenting” with this new Program Committee.



To explore the feasibility/desirability of the new committee, I am asking
that each Working Group identify 1-2 of its members to attend an initial
meeting to discuss the proposal. I am also inviting UC-IMC members-at-large
who would like to attend the meeting to do so. The Board is open to
retaining the old Steering Group structure if there is a strong commitment
from the WG's to "energize" it and make it work, but something needs to be
done to promote better communication and working relationships among the
major components of our organization: the WG's, the staff, the Board of
Directors and the General Membership.



A meeting to discuss the proposed "Program Committee" is being scheduled on
Monday, May 14, at 5:30 p.m. in the Library of the UC-IMC. I would like
each Working Group to let Carol Ammons know who will represent it at the
meeting by Friday, May 4. If implemented, the effectiveness of the new
committee will be reviewed after six months and revised or abandoned at
that point. Thank you.
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