[Imc-members] June Board Meeting Minutes

[David Green]

Minutes
for IMC Board Meeting
June
18, 2013
 
Gary Storm, Ricardo
Diaz, Danielle Chynoweth, Deloris Henry, Rebecca Ginsburg, Caroline Yang, Ken
Salo, David Green, Carol Ammons (Operations Manager)
Recorder: David Green
 
A.      Additions to proposed agenda
B.      Approval of minutes from 5-14-13
Ø  Approved
C.      Public Comment Period (Guests)
·         It was reported that Rohn Koester would
like to see IMC make better use of space on first floor for individuals,
regarding tables, chairs, lighting, beverages; guidelines regarding members/non-members
use of space; both a membership and facilities issue; relates to large payment
for heating, cooling, electricity of space
D.      Working Group Updates (15 minutes)
·         Ester Portnoy: the “Reading Reduces
Recidivism” (3R) Project: Ester discussed the process of distributing books to
state prisons in Illinois 
E.       Operation Manager’s Report (Carol)
·         Audit process proceeding, very time
consuming; have spent 8 days with auditors present, 2 days collected responses
to request; hope to file before the Fall session starts
·         One rental space still available, 223
·         Meeting and family room spaces need to
be considered; request that Membership and Fundraising Committees address this
issue; haven’t set prices yet
·         Issue with Makerspace regarding donated
computers; need to meet with them-storage issues; ultimate goal to provide low
cost computers to public; process needs to be formalized at a financial level
F.       Board Committee Reports 
1.       Finance Committee (Durl Kruse)              
·         Issue with Makerspace regarding lease
agreement; meeting in near future should clarify
·         Durl also met with Books to Prisoners
re $400 forgiveness; also sales tax issue with B2P
·         Over budget on maintenance due to
unforeseen circumstance (water damage)
·         Kelly will do direct downloads of
Paypal
2.       Building/Facilities
Committee (Gary Storm) – see attached
·         Volo installation on the way; still
need clarity re installation and exchange on tower
·         Need to consolidate electrical work so
only require one permit
·         Contract with Volo has been signed
3.       Personnel Committee (Deloris Henry) 
·         Discussion
of proposals for new positions-stress importance of attending July board
meeting (7/30)
4.       Fundraising Committee (Danielle
Chynoweth/Rebecca Ginsberg)           
·         Membership list is being cleaned up for
fundraising purposes
·         17 people to Allied Media Conference,
raised $1200; will have report upon return
·         Increased donations, including from
businesses      
5.       Program Committee (Danielle
Chynoweth/Rachael Storm)
G.      Action Items
H.      Discussion Items      
I.        K.
Next meeting: July 30, 2013 at 6:00 p.m.
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