[Imc-members] February Board Meeting Minutes

[David Green]

UCIMC Board Meeting Minutes
February 19,
2013 
Gary Storm,
Durl Kruse, Deloris Henry, Danielle Chynoweth, Zernial Bogan, Rick Esbenshade, Martel
Miller, Ken Salo, Ricardo Diaz, Roberta Bennett
Carol Ammons
(Operations Manager)
A.      Additions to proposed agenda
None
B.      Approval of minutes from 1-15-13
Ø  Approved
C.      Public Comment Period (Guests)
None
D.      Working Group Updates (15
minutes)
Starting
next month, invite one working group per month to speak at Board meeting
E.       Operation
Manager’s Report (Carol)
·         Carol
working with Boneyard Arts Festival—dates are saved to ensure IMC participation
·         In May IMC
will host Artists Against Aids
·         Amended
lease agreement form; new leases out to those whose leases have expired
·         Hope to have
Rooms 224 & 226 agreements done by March
·         Community
Shares membership fees up to $800
·         Insurance
audit recommended already in process (free service)
·         Carol has
attended 3 trainings, one on Restorative Justice  in Springfield; will propose RJ practices in
IMC
·         Carol also
attended Chamber of Commerce training on Affordable Care Act; formation of
conglomerate pools among non-profits in order to lower costs; need to follow
legislative changes
·         Need more Board
advice to WRFU to move forward: programming for IMC on RFU; address structural
concerns of RFU; need explicit instructions for those working with RFU from
Board; need to know how to get on air. Air shifter policy is changing; no
longer autonomy as working group; everyone with RFU is amenable to being part
of IMC, paying dues; active RFU members on Board should facilitate discussion;
·         Change in
Books to Prisoners regarding collecting sales tax for online book sales; need
to pay tax for 2013; 
·         Damage to
IMC doors; seeking repairs, have checked insurance, have $1000 deductible; our
insurance company needs full info regarding security company; need to
prioritize getting door fixed quickly as possible; need security cameras; will
have cost estimate for insurance company; must replace doors and entire frame;
will take 4 to 6 weeks to replace whole set; custom made
·         May need to
look more closely at security company; IMC doesn’t hire security; we don’t have
agreement; agreement is with host; understanding is that security failed; they
need to assist in process of restitution
F.       Board Committee Reports 
1.       Finance Committee (Durl Kruse) 
·         Propose cash
in tower funds in future months to address deficit, move into General
Operations (gen ops)
·         Now have two
debit cards, application for credit card
·         Updated
leases
·         Insurance
rider for tower added to current policy
·         Unanticipated
expenditure of legal fees
·         $800 for
lock on back door, also unexpected
·         Donation of
$2500 from High Dive event
·         Recommend
pay for Community Shares, we’ve been getting $3000-$4000 per year
·         Signed
contract with accountant John Knoblitt for audit, $6700
·         Remote access
for bookkeeper back up
·         Suggest
quarterly financial report on March
2.       Building/Facilities Committee
(Chris Ritzo) 
·         Updates (see
attached)
·         Window
renovation
·         Volo
Broadband imminent
·         Space rental
possibility for UPTV
·         Technology
Updates
·         TIF RIP
·         Strategic Plan
·         New chair of
Facilities Committee needed
·         In response
to concerns about payment from Volo for use of tower; Chris and Danielle
affirmed support for in-kind donation of internet service, and alignment of
VOLO with IMC mission
·         Danielle: voiceover
IT will provide a revenue stream to pay for tech support
·         Deloris: why
not put out bid for tower space
·         Danielle:
will be able to open up space on tower, should try to sell that space, still
have options
 
3.       Personnel Committee (Deloris
Henry) 
·         See
attachment regarding meeting on February 6th
 
4.       Fundraising Committee (Danielle
Chynoweth)
a.       Grant
opportunity on Global Engagement that the University YMCA is offering (due
March 1): an opportunity to expand our programming offerings (Ken Salo)
b.      Media
production good contribution for IMC 
c.       Who from IMC
to provide training/coaching
d.      There is a
production space at IMC
e.      Relates to
possible UPTV use of space for teaching
f.        Flesh out
for Programming Committee
·         Need
discussion at next month’s meeting about rental of first floor space due to
urgent need in response to budget deficit. 
·         In-kind
membership
·         Updating
website; CRM
·         Fundraiser:
movie production workshop
·         Grants: Illinois
Arts Council
·         UPTV
possible tenant
·         Need to
focus on Community Shares
·         Tower items
(see above)
5.       Program Committee (Gary Storm)
·         Saturday
meeting coming up
G.     Action Items—from above 
H.     Discussion Items
1.       Budget
deficit—Executive Committee to bring proposals to Board at March meeting
Gary propose
meeting of committee chairs to prepare for next meeting; 
2.       Closed Session to discuss possible legal actions against Board
I.        Next
meeting: March 19, 2013 at 6:00 p.m.
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