[Imc-members] August IMC Board Minutes

[David Green]

IMC
Board Meeting Minutes: August 27, 2013
 
Deloris Henry, Rachel Storm, Gary Storm, Martel Miller, David Green,
Ricardo Diaz, Durl Kruse (quorum)
Carol Ammons (operations manager)
Recorder: David Green
 
A.      Additions
B.      Public
C.      Working Group
D.      Approval of minutes
Ø  Approved
by consensus
E.       Operation Manager (Carol Ammons)
·         Transition issues to new employees
·         Insurance issues
·         Men’s bathroom issues
·         Boiler repair
·         Air conditioning pan leak – DMW repair
·         One space left to lease – room 16 – already have
interested parties
·         Have good and stable tenants at this time, some
long-term leases
·         New venue person will bring further changes
·         Rental of family room space will require key
change
F.       Committee Reports
1.       Finance (Durl Kruse)
·         Makerspace access to Gen-Ops account – only can
withdraw exact amount in case of refund
·         B2P wants to use credit union rather than
current account; will move towards that
·         Monthly summary of accounts (attached) – because
of potentially low Gen-Ops, transferred $8000 from Calvert Fund – should last
till end of November if deficit is $2000 per month, + revenue uptick; 
·         two renters owe total of $1600
 
 
·         Action
items
Ø  Recommendation to repair boiler circulator pumps
for $6,130, recommend money come out
of Sustaining Fund; recommend close Sustaining
Fund and use money to cover this repair; approved by consensus
Ø  Recommend to replace public space sound system -
$2,000 for JBL system, self-powered, mobile; recommend ask Larry Keller for
money from concessions that he might have, may be willing to spend that money
for new system; in any event, recommend
$2,014 total expenses: $914 from Sustainers, + $1,100 out of Gen-Ops if
necessary, depending on retrieval of funds from Larry Keller; approved by
consensus
2.       Personnel (Deloris Henry)
·   Three interviewees selected for Building/Finance
position
ØExpanded hiring committee is empowered to
hire for new positions; approved by consensus
·   Two interviewees selected for Venue/Media
Coordinator
·   Need recommendations for hires by first week of
September
3.       Building/Facilities (Gary Storm)
·   Issue of access to postal boxes; does not need
to be 24 hours per day
4.       Fundraising
·   Illinois Arts Council Grant approved
5.       Program (Rachel Storm)
·   Space proposal discussion (Rachel Storm)
·   Proposal for September 21 open house 
·   Update on Midwest Zinefest possible continuance
·   Makers fair is registering people; encourage
participants, information online
·   Out of the Mouths of Babes update
G.      Action Items
H.      Discussion Items
I.        Next meeting: Sept 17 
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