[Imc-members] September Board Minutes

[David Green]

UCIMC Board Meeting Minutes
September
17, 2013
Attending:
Gary Storm, Ricardo Diaz, Durl Kruse, Rachel Storm, David Green, Ken Salo,
Danielle Chynoweth, Deloris Henry, Martel Miller, Rebecca Ginsburg, Carol
Ammons, (operation manager), Virgol Hawkins (new venue & media coordinator)
Recorder:
David Green
A.     Additions to proposed agenda
B.     Public Comment Period (Guests)
C.     Working Group Updates (15 minutes--none
scheduled)
D.     Approval of minutes from 8-27-13
Ø  Approved by consensus
E.      Introduction of New IMC Staff members (Deloris
Henry, Chair, Personnel Committee)
Virgol Hawkins, Venue
& Media Coordinator
Katie Fizdale, Finance
& Building Operations
Will hold off on third
part-time position
F.      Operation Manager’s Report (Carol Ammons
with Kate Fizdale and Virgol Hawkins)         
	* 226 wall is crumbling, needs to be looked at for repair
	* Pump for heating system replacement currently underway
	* Operations in order
	* Hoping to get audit done
	* Partly done with Illinois Arts Council Grant, due 9/30
	* 2 renters behind on payments
	* No complaints about post office access
	* Prospect of new middle school for boys renting IMC for some activities
G.     Board Committee Reports 
	1. Finance Committee (Durl Kruse)
·        $16,108 balance in Gen Ops account, due
to recent deposit, including Calvert investment that was closed in August
·        Will use Sustaining Fund for pump repair
($6100)
·        Money saved from Sustaining Fund because
of donation of sound system may be spent on toilet repair
·        Ongoing relationship with Books to
Prisoners, meeting Sept. 18 to resolve issues regarding move of their funds to
credit union—will have update after meeting
	1. Personnel Committee (Deloris Henry)
·        2 new hires (above)
	1. Building/Facilities Committee (Gary Storm)       
·        Pump repairs in process with Danville
firm
·        Bathroom repairs in process
·        Ameren program with incentives
·        Staff tour with Mike Lehman—Gary,
Virgol, Katie, others
·        Need to think through space set-up needs
and arrangements for a variety of groups, including extra charge; need to
explore shades or blinds that would darken the Sun Room for use of projectors
·        Appeal for more participation of Board
members or IMC members in serving on building/facilities committee
	1. Fundraising Committee (Danielle Chynoweth/Rebecca Ginsberg)
·        Open house, Saturday Sept. 28, 12-4;
will announce membership drive
·        Working groups have been asked to open
up space and give tours during open house, or tabling upstairs, or send
promotional materials
	1. Program Committee (Rachel Storm/Danielle Chynoweth)
·        Action: IMC guest space use proposal?
Ø  Promote guidelines articulated on
Space Proposal (attachment); there would be a review process when necessary; go
forward and come back on January 1st 2014 for revision if necessary;
support opening for free or 50/50 split payment for use of space in order to
better utilize space; approved by consent
H.     Discussion Items
	1. Board liaison(s) to weekly staff planning sessions
	2. Planning of November General Membership Meeting (Sub-committee) 
·        Issues to be discussed regarding
election of board members; board recruitment
I.        Next meeting: October 15, 2013
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