[Imc-web] Steering Meeting Tomorrow at 8pm

Wed Oct 8 17:24:49 CDT 2008

Hi everyone,
Last week, our steering meeting was postponed and rescheduled till tomorrow,
Thursday, October 9th at 8pm.  Print is hosting.  I attached the notes from
our last meeting.
RFU - if there is anyone who is able to attend as the spoke, Tom will not be
able to make it.  Of course, everyone is welcome!  And we will have food :)

See you then,

Nicole

---------- Forwarded message ----------
From: Suzanne Linder <suzanne.linder at gmail.com>
Date: Sat, Sep 6, 2008 at 1:29 PM
Subject: [Imc] Steering Meeting Minutes 9.4
To: imc at ucimc.org

*IMC Steering Committee Meeting *

September 4, 2008

* *

*MINUTES*

*Working Group Updates*

* *

   1. *Books to Prisoners*

The group is investigating ways to track volunteer hours. BTP has seen an
increase in the number of large groups who would like to volunteer. Steps
are being taken to accommodate these large groups and meet their service
needs. It was suggested that, with these volunteers and others, BTP push the
IMC more and encourage volunteers to become members.

BTP has filled the Avalanche room, which is now overflowing. They are
looking for a new storage space. The loading dock was suggested, but no
consensus was reached.

BTP now has a Facebook account. Please be their friend.

It was suggested that the book sale banner, or some form of the banner be
put out earlier than it has been in the past. It was shared that a new free
standing sign is in the works that would include an area for announcements,
which helps with this issue.

Greg Coger (sp?) will be visiting Sept 24th. This might give BTP another
opportunity for a video project. Greg will be investigating a court case
contesting the right of vegetarian prisoners.

   1. *Print*

The new "demo krazy" issue of the *Public i* is available.**

   1. *Shows*

The group will be participating in the Pygmalion festival with pre-shows
being held at the Red Herring.

The group is currently finding ways to deal with alcohol issues that
sometimes arise with all-ages shows.

On September 19th at the IMC, a video will be shown regarding abortion
issues. The show will begin at 7:00pm.

   1. *Production*

The group will be collaborating with Print to create video news clips. These
will be available on the IMC website and YouTube.

Digital cameras and video cameras are in high demand. If you would like to
donate a digital camera or video camera to Production, it would be greatly
appreciated.

The group is working with RFU to organize PSA recording sessions and a radio
news team.

Production asked that anyone with carpentry skills help out with
construction of the isolation recording booth.

   1. *Finance*

The VISTA volunteer is working on a 'grants calendar." The goal is to apply
for twelve to fifteen grants per year. She will be creating templates that
working groups can use in their grant applications, as well as a wish list
that compiles the funding needs of working groups.

Finance is working to find 100 sustaining fund donators to bridged gaps in
the budget that occur from time to time.

The IMC is currently involved in an audit.

A grant of $10,000 was awarded to the IMC by the Illinois Arts Council.

The Finance group is currently trying to claim property tax exemption for
the IMC. They are looking to be exempt from at least half the tax and to
receive exemptions retrospective to 2005.

Please note that monetary donations to the IMC go into an account for
general IMC operations. Donations will not be used for building costs.
Please share this information with anyone interested in making a monetary
donation to the IMC.

Please limit the amount of work you "dump" onto the VISTA volunteers.

The group would like input on the recreation of a savings plan for the IMC.
This was a policy in place before the purchase the building. Then, ten
percent of all funds coming into the IMC were deposited into a savings
account. If this was reinstated, the goal would be to have "six months of
burn time" in the account.

*Discussion: Use of First Floor Space*

A discussion of the most efficient use of the first floor space began. Now
that OJC has moved out of the second floor, it is time to rethink current
building use. Building costs per month total approximately $14,000. The
group discussed how the first floor space could be reconfigured as rental
space to offset those building costs.

The following uses of the first floor space were suggested by committee
members:

·         Shows could be moved to the sun room. The main space could then be
partitioned and rented out.

·         The first floor space could be advertised at a "hall rental" to
church groups and non-profit organizations.

·         Perhaps more dance and martial arts classes could be held to bring
in funds without having to augment the space.

·         The sun room could be partitioned into rental space.

·         Perhaps a section of the first floor could be used as a café or
for retail.

*Working Group Updates Continued*

* *

   1. *WRFU*

The group is seeing lots of new membership. There are currently twenty
active shows with a possibility of twelve new shows beginning soon.*    *

WRFU will be dedicating the 4:00-6:00pm slot for public affairs
announcements.

The tower campaign is still a major focus of WRFU. Without a new tower WRFU
could go off the air at any time. $10,000 is still needed. If you have a
rich uncle, please give him a call.

A proposal was submitted to the main listserv, asking that the shared door
with the attorney's office be reconstructed to optimize the flow of traffic.
Consensus was reached that this construction can take place.

*Discussion: WRFU Alcove*

A discussion of the most efficient use of the small nook by the office
began. WRFU is asking that they close off the area to house their EAS
computer, dot matrix printer and other vital equipment. Construction will
not involve compromising the character of the glassed in area. It will not
damage existing wood structures. An original door from the building will be
used as well. Committee consensus was reached that this can be turned into a
WRFU specific space.

*Working Group Updates Continued*

* *

   1. *Tech*

The IMC website is being moved to a partition on the current server which is
maintained by chambana.net. This is in preparation for a major upgrade and
redesign.

The group is preparing for the Community Foundation grant and looking at a
CRM system which will be integrated into the website. This system will,
among other things, allow for tracking of volunteers.

*Discussion: Prairie Green Party Gathering*

The Prairie Green Party will be gathering at the IMC on Sept. 28th from
4:00-8:00pm. There will be music and a silent auction. They are also
planning to serve alcohol. Consensus was reached that the group may serve
alcohol at the event. The committee is asking that they contact English
Hedgerow or the Canopy Club to find a server. The committee also requires
that a member of the group walk the perimeter of the building for security
and that event patrons be carded before being served alcohol.

*Presentation*

A presentation on the new IMC sign was given. The sign will be both
projected and mounted onto the building. The committee approved the use of
the "i" symbol, the location of the sign, and the process for creating the
signage. **

*Meeting adjourned at 9:45.*

*
*Minutes submitted by Sarah Hjeltness.**

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