[Imc-web] Re: [Imc] IMC Steering Meetings - Schedule of Hosts 2009-10!

[Elizabeth Simpson]

Hi all, 
It's pretty obvious, but it's July 2, not June 2 that Librarians are hosting. 
-Elizabeth

A strong people need no leader 
- Zapata 

  

--- On Mon, 6/8/09, Nicole Pion <nicole.pion at gmail.com> wrote:

From: Nicole Pion <nicole.pion at gmail.com>
Subject: [Imc] IMC Steering Meetings - Schedule of Hosts 2009-10!
To: imc at ucimc.org
Cc: print at ucimc.org, "Web" <imc-web at ucimc.org>, community at lists.chambana.net, "RFU List" <rfu at lists.chambana.net>, bookstoprisoners at lists.chambana.net, "Bookkeeperlist" <imc-bookkeeper at lists.chambana.net>, "Production Group" <production at ucimc.org>, "Artists" <imc-artists at lists.chambana.net>, shows at ucimc.org, "Bike Project Discussion List" <bikecoop at lists.chambana.net>, "Librarians" <imc-librarians at lists.ucimc.org>, "IMC-Tech List" <imc-tech at ucimc.org>
Date: Monday, June 8, 2009, 5:08 PM

Here is the calendar of working groups who have volunteered to host the next 8 steering meetings - thank you!
Steering is always the first Thursday of the month at 8pm at the IMC.

June 2: Librarians

Aug 6: Print


Sept 3: Finance

Oct 1: WRFU

Nov 5: Production

Dec 3: Shows

Jan 7: Books to Prisoners

March 4: Community Connections

April 1: Open

May 6: Open

If you haven't signed up for a meeting, please do!  Hosting Steering is a relatively simple process...I've included some notes from the membership handbook below, just in case anyone wants to refresh their memory: 



Hosting an IMC Steering Meeting: 



•    Send an email to the general IMC listserv, announcing the
date/time/location of the upcoming Steering Group Meeting and
soliciting agenda items for the meeting.

•    Email all working groups to request updates on their work to the main IMC list

•    Leading/ facilitating the Steering Group Meeting, including taking notes,
facilitating the meeting agenda, and posting meeting minutes to the
general IMC e-mail list afterward, including any known topics for
the next meeting.

•    Bringing a snack to share with the group (optional, but greatly appreciated!).



What is the Steering Group:
•    Steering is the place where all Working Groups cooperate and coordinate activities to meet the needs of the UCIMC.  Steering makes decisions that impact all Working Groups.

•    The Steering Group is made up of at least one 1 if not 2 spokespeople (spokes) from every Working Group.
•    Steering Group participation is open to all members, not just spokes.  It is the only group that requires a quorum of sorts to take action -this ensures that no Working Group is left out.

•    Steering is composed of IMC members present and empowered spokes, who are those persons formally recognized by their respective working groups as representing their groups’ interests before the Steering group. Each working group should have one or more empowered spokes.

Steering Group Meetings: 
•    Meetings are open to all without regard to age, gender, race, ethnicity, sexual orientation, disability, citizenship, or any other applicable basis proscribed by law. Every participant will be treated fairly and equitably.  (Private meetings may be held by consensus of IMC members present to address situations where privacy of those involved is addressed in accordance with IMC mediation or other conflict resolution policies, pending litigation, or other such issues.)

•    Meetings must be held at a regular time and place and posted at the IMC and on the general IMC e-mail list.
•    Meetings must be held at least ten times a year.

Meeting Operation: 
•    There must be a minimum quorum of one empowered spokesperson from each Working Group in order for decisions to be made. If any active Working Group is not present, a decision may be made and any absent group(s) has one week from the time the meeting notes are published to register a block. If a block is issued by a non-present spoke, discussion will be continued at the next scheduled Steering meeting. If a group that has raised a block in this fashion is not represented at the next Steering meeting, then the decision may be finalized at that meeting based on approval of those Working group spokes who are present.

•    All Steering Group meeting attendees—not just empowered spokes—will have equal standing in decision making. All attendees may make proposals and may voice concerns.
•    All decisions are made by consensus amongst all meeting participants.

•    In the case of am irresolvable block to a particular proposal, after all IMC consensus procedures are exhausted (for consensus procedure, see CT Butler,
http://www.consensus.net/ocaccontents.html), decision-making power on that proposal will default to the empowered spokes for resolution by consensus.


Being a Working Group Spoke:
•    Working groups are recommended to have at least one spoke in attendance at all scheduled Steering group meetings. Only Working Groups recognized as active by Steering constitute part of a Steering Meeting quorum. The Steering group establishes standards for its recognition of active working groups and may act to withdraw recognition of a working group that does not maintain regular attendance at Steering group meetings.

•    A spoke is a member of that working group who has been "empowered" by that working group to maintain communication between Steering and their Working Group at monthly Steering Group meetings.  Spokes should speak for their groups’ best interest at Steering.

•    Each Working Group has at least one, of not two, empowered spokes.
•    It is strongly encouraged that any given member is limited to serving a maximum of 3 years as a Working group spoke on the Steering Group. This limit may be altered by consensus of the Working group.

•    Any given person can only be an empowered spoke for one working group.
•    Working groups should send at least one "empowered spoke" to each Steering Group meeting.  Empowered spokes, ideally, are current IMC members. 






-- 
Nicole Pion
Outreach and Development Adviser
AmeriCorps CTC VISTA
Urbana-Champaign Independent Media Center


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