[Imc] IMC Librarians minutes Feb. 1, 2001
jacobs
jacobs at students.uiuc.edu
Sat Feb 3 18:26:45 UTC 2001
Enclosed is the meeting minutes for the IMC Librarians, Feb. 1, 2001
Present: Bob Cook, Sascha Meinrath, James Jacobs (minutes taker), Ellen
Knudson, Brandon Bowersox
Not Present: Ann Wilkens, Carol Inskeep, Matt Murrey, Kate McDowell, Molly
Stentz, ShinJoung Yeo.
Meeting called to order at 5:15pm.
Ellen Knudson, Facilitator
I. Ellen brought a proposal for time limit and general structure of meetings:
A. It was agreed that meetings will last one hour maximum unless there is a
conscious decision and vote by attendees to extend the time.
B. The general structure of meetings was also agreed upon:
1. agenda review
2. report from Sunday IMC General Meeting
3. Old business
4. New business
5. Set agenda for next meeting
C. Ellen agreed to be facilitator for the next 6 weeks, at which time we will
shift those duties to another member by agreement of the group.
II. Ellen gave a report of the Sunday general meeting:
A. The organizational structure caucus met last week to draw up plans for the
general working structure of the IMC. (see Paul's email to the IMC list Feb.
2, 2001) The proposal will be decided on at the Sunday Feb. 4th meeting by a
yes/no majority vote.
B. Membership categories and rules were also discussed.
III. Database issues:
A. As per last week's meeting, Librarians took IMC materials to begin entering
data into the database (che.onthejob.net/~bobcook/firstDraft) in order to
gauge usability issues. Ellen had several ideas for improving the database:
1. The database is structured well for IMC archival materials, but not
for IMC library materials (books, journals). She suggested having separate
input forms for archival materials and library materials. The library form
would include author/creator , title, contributor, publisher name, place and
date, format/type, related works.
2. Date fields need to be more clear.
3. Currently it is unclear when a user is finished with the input
process.
Bob said that suggestions could be easily incorporated.
B. Sascha questioned Bob about when the database will be fully operational.
Bob answered that the inputting function is available, but that the
searchability function will take more work. In addition, the user interface
needs some work. Suggestions will be incorporated by next week.
C. Sascha suggested a data input party immediately after the meeting next
week.
IV. Interim circulation system:
A. It was agreed that 1) IMC members will be able to check out items from the
library; 2) 2 week check-outs; 3) overdue fines of $0.25/day; 4) magazines
WILL circulate, but only back issues, not current issue; 5) Archival materials
will NOT circulate; 6) a 3X5 card system will be put in place until a
circulation database can be created.
B. Brandon will get with Bob to discuss the creation of a circulation database
to interface with the item database.
V. Collection Organization scheme:
A. It was agreed that simple would be better. James suggested breaking the
collection into 4 general areas under the headings "Earth", "Fire", "Water"
and "Sky". These headings will correspond to more specific subject headings
(i.e.. culture, politics, environment...).
B. Sascha suggested definition of headings could also happen at next week's
work party. We will look at the collection and decide what general subjects
they all fall under. (BRING FOOD!)
VI. Other topics:
A. Kate, James and Ann will meet Weds. Feb. 7 to draw up policy statements for
collection development, definitions of library vs archive, circulation. These
will be brought to the Librarians' meeting on Thursday Feb. 8.
B. Sascha suggested we start to think about long-range vision to the library
as an entity and as part of the IMC whole. It was agreed that a vision
statement would help the Librarians focus on goals.
C. Ellen wants to eventually create a "Progressive Reference Service" to
facilitate the work going on at IMC. Anyone with a reference question or need
for information can contact the IMC Librarians who will dig up answers. This
would work hand-in-hand with a creation of "Progressive Pathfinders", web FAQ
documents on current topics and issues. These are some long-range ideas.
VII. Next Meeting:
Will be held on Thursday February 8, 5:15.
Agenda: --Database
--Discussion of policies
--Founding funder list
--database entry and collection work party (2nd hour) Bring
food/drinks for the work party!
VII. Meeting adjourned at 6:30PM.
Respectfully submitted,
James Jacobs
James R. Jacobs
Graduate Reference Assistant
Education/Social Science Library
University of Illinois Urbana-Champaign
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"Librarians, Dusty, possess a vast store of politeness.
These are people who get asked regularly the dumbest
questions on God's green earth. These people tolerate
every kind of crank and eccentric and mouth-breather
there is."
--Garrison Keillor, "Lives of the Cowboys"
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