[Imc] IMC meeting notes 01/28/01
Ellen Knutson
knutson at shout.net
Wed Jan 31 06:52:10 UTC 2001
[Please post any changes or amendments to these minutes to the list --Ellen]
IMC General Meeting
Sunday January 28, 2001
Attendees: (27 attending) Peter, Sarah C., Sehvilla, Romeo, Krista,
Pauline, Matt, Carol, Ellen, Miko, Sachsa, Sarah K. Paul K. SinJung, Paul
R. Greg, Mike L. Brian, Andy, Bob, Molly, Danielle, Becca, Mark E., Scott,
Paul, Larry
Peter Miller: Facilitator
SPACE: Staffing issues: Staffing went pretty well last week. Sascha sent
around the sign up sheet and asked people to put in hours they can work
even if it not 4-9, but 4-9 is priority.
Staffing people will need to do chores (cleaning). Sarah K. will work on a
rotating schedule of chores.
Space meeting, discussed the organization of the production space and
equipment. A big cabinet will be used, so each piece of check-out-able
equipment has a home. Each person who can check out equipment will have an
agreement, and a card. Implementation goal is Wednesday. Are people willing
to loan personal equipment?
Molly will be booking queen for the IMC. A concern was raised on how to
transition to renting space for groups that are already meeting. Because
the groups have been told that a rental scheme is going to be put in place
it shouldn't be a problem.
The IMC needs new front door lock, cannot be locked from the inside. Do not
take of the tape and try to lock the door from the inside. You will be
locked in. The landlords will fix this problem.
Continue to need furniture. email Sarah K.if you have anything to donate.
There is furniture in Carbondale that can be donated to the IMC. Are there
people who are willing to pick it up? Molly, Paul K. Pauline, are going to
Carbondale with other ISEN folks in Februrary. Sachsa and Paul K. will
organize things.
OUTREACH: The trip to Springfield went well. There was a diverse bunch
attending the meeting. IMC is kind of a new idea there, but they are
certainly interested with a core group with about 10+ people. We will want
to do more outreach with them as they get more organized. Perhaps it would
have been better to have a more diverse group from Urbana go to
Springfield, in order to a more representative sample of the individuals
involved here.
Springfield and Chicago Greens were down and were excited by space.
Outreach should call a meeting. Paul R. is willing to call the meeting.
We need more Flyers and business cards.
Jason Pankoke at Octopus say that Octopus is really interested in working
with us. Is there a date on the IMC story? Maybe next issue or one after.
Paul Young (founder of Octopus) expressed a willingness to teach graphics.
FUNDRAISING: The IMC has crossed $1,500 mark for Founding Funders. A
request was made for the budget info to be made available for the larger
group. Fundraising group discussed: space rental (what is use of space that
is a revenue source? Speakers? Open mic? )
Highlights of the membership proposal follow. The fundraising group will
post the proposal, and a decision will be made on it at the next meeting.
Molly will figure out rental agreement.
Individual membership $50 ($25 low income) per year Member benefits: Join
focus groups, training, library, etc.
Organizational membership, $120 (12 hours free meeting space per group a
year).
Shared office space--decided to sit down with groups that have expressed an
interest in this.
Space rental for member $10-20 per hour $50 for up to 8 hours. Negotiate
cleaning and any damage that may occur.
Space rental for non-members: $50 up to 3 hours $15 for each additional
hour. $100 deposit.
Paul R. is looking into book selling. Selling local artisan wares is
another option being considered. The pricing split would be75% to the
artisan an d25% to the IMC.
LIBRARIANS: The librarians are working on 3 policies: collection
development, circulation, and the relationship between the archive and library.
Currently, the librarians are taking books home to be cataloged. Bob Cook
designed the database. How quickly does the group want the collection to
circulate? The librarians can work on an interim circulation system before
the computerized system is up and running. The librarians will work on a
proposal to bring to the larger group.
TECH: Have not had meeting. Paul R. will call a meeting to discuss wiring
and configuring computers among other things..
EQUIPMENT: Some new donations have come in this week. A room divider has
been offered. Soft ware should be inventoried. Desktop printing machine
coming in.
NEWS: Will meet at 2PM. Pauline is working on the Monday WEFT show.
alice_redqueen at hotmail.com
MEETING TIMES
Space Tuesdays @8:30
Fundraising every other Monday @7:30
Librarians Thursdays @5:15
Molly will put up a big calender. It was suggested that a week-at-a-glance
be available at the Sunday meetings.
ORGANIZATIONAL PLAN
Peter reviewed last weeks discussion; and much new discussion ensued. There
was support for the idea that working groups be empowered to choose who
speaks for them. There was also general consensus in support of a sunshine
clause for any organizational structure that is approved. There were
concerns over the length of meetings and the people who can endure the
longest meetings will be the ones who make decisions. There were also
concerns about who was empowered to make the decisions and how the
decisions were made. There was agreement that education and facilitation
are key to the consensus model's success.
One sticking point of Paul and Ellen's proposal was how to get past a
block. Their suggestion was to revert to official members. Peter suggested
using referenda, referring the issue to the whole membership. Danielle
suggested using a caucus, where those with the strongest feeling on either
(every) side meet in a small group to try to resolve the issue. Also asking
people to relate their objection to the mission of the organization.
Danielle asked if there were other questions about the proposal? It was
agreed that a smaller group of people will meet with a set of questions on
table: What do we do with a block? What about the board? They will then
bring a revised proposal (with a sunshine clause) to the next meeting for
the group to decide upon.
Danielle, Pauline, Molly, Paul R, Paul K., Ellen. agreed to meet Wed at 8PM
The meeting adjourned at approximately 2PM
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