[Imc] 3/13/02 Shows Working Group Meeting Minutes:
Sascha Meinrath
meinrath at uiuc.edu
Thu Mar 14 04:19:27 UTC 2002
3/13/02 Shows Working Group Meeting Minutes:
In attendence: Jenny S. (Facilitating), Eric H., Sascha M. (Notetaker),
Zach M., Mike F.
Agenda:
Making Fliers
Distributing Fliers
Update on Performance Space
Equipment Purchasing
Inventory & Labeling
Upcoming 2 weeks of Shows & Staffing
Poster Children
Using the Booking List
Backroom Logistics
***************
Making Flyers: Maiko made 2 sets already & we need 3 more sets made. We
should have a set look for shows. Eric will do flyers and create a
template for shows & will get a template to Jenny. Reproduction is taken
care of.
Distributing Flyers: System is worked out. We might be able to get help
from folks already doing flyering. In interim, Zach will do Urbana, Amy &
Jenny are doing campus & dorms, & Eric does downtown Champaign & Amy is
doing Champaign proper. We would like to get flyers to High Schools --
Zach will take care of initial contacts. We need to distribute: Matt
Pond, PA & AM/FM shows this week. Matt needs to be reminded about the
pizza box deal -- Sascha will remind Matt.
[Zach would like to organize a pan-progressive monthly mailing collective
-- all organizations would come on a single night]
Update on Back Room: Budget and plan is done and Zach will send it to
Steering Group for Sunday's meeting. Once every 2 months would like to
see an IMC benefit show. Sascha called for concerns: chairs either yes or
no but not in-between; food money must be kept separate because it is a
suggested donation; door prices are suggested donation.
Back Room Logistics: Recycling trashcans -- we should buy a couple.
Jenny will buy them or contact the city for blue-bins. We should revise
the IMC Shows Template to include: cleanup, recycling & trash, washing
dishes, furniture reset, spot for guest list. We should sell more IMC
food. Regular cleaning & sweeping & deep dusting. Jenny will contact
Mike L. re: scaffolding to do dusting with. Check guest list to make sure
it doesn't get out of hand -- local bands "no guest list" and touring
bands "by request" suggested. We should say "doors open at 7p.m." for
shows.
Equipment: Eric will contact music stores. We need an instrument mic or
two; DI box or two; boom mic stand or two; XLR-->.25-inch adapters; PA
AMP & Speakers; good headphones.
Inventory/Labeling: We should have a work meeting to label everything and
inventory the back room.
Next 2 weeks of shows:
3/14/02 -- Zach-sound, Amy-food, Avram-door; Sascha-misc.
3/19/02 -- Sascha-sound, Eric-door, Matt/Amy-food; Zach(?)-misc.
3/28/02 -- Zach-sound, Jenny-door, Mike F.-food, Eric-misc.
Staffing: we will do sound training and apprenticeships; Zach will put
out an e-mail for the next round of sound training.
Poster Children: 4/12/02 show -- They want lots of sound-board stuff &
specs on the sound system. Eric will make it all o.k. Jenny will send to
Zach what they want; Zach will send to booking list what we have.
Jenny will create set-up and clean-up check-lists; Zach will create
soundboard checklist. Bands shouldn't load into the back room -- should
load into the middle room or the back room storage area.
Adjourned 10:15
Respectfully Submitted,
--Sascha
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