[IMC] September Board Minutes
David Green
davegreen84 at yahoo.com
Wed Oct 23 14:10:38 UTC 2013
UCIMC Board Meeting Minutes
September
17, 2013
Attending:
Gary Storm, Ricardo Diaz, Durl Kruse, Rachel Storm, David Green, Ken Salo,
Danielle Chynoweth, Deloris Henry, Martel Miller, Rebecca Ginsburg, Carol
Ammons, (operation manager), Virgol Hawkins (new venue & media coordinator)
Recorder:
David Green
A. Additions to proposed agenda
B. Public Comment Period (Guests)
C. Working Group Updates (15 minutes--none
scheduled)
D. Approval of minutes from 8-27-13
Ø Approved by consensus
E. Introduction of New IMC Staff members (Deloris
Henry, Chair, Personnel Committee)
Virgol Hawkins, Venue
& Media Coordinator
Katie Fizdale, Finance
& Building Operations
Will hold off on third
part-time position
F. Operation Manager’s Report (Carol Ammons
with Kate Fizdale and Virgol Hawkins)
* 226 wall is crumbling, needs to be looked at for repair
* Pump for heating system replacement currently underway
* Operations in order
* Hoping to get audit done
* Partly done with Illinois Arts Council Grant, due 9/30
* 2 renters behind on payments
* No complaints about post office access
* Prospect of new middle school for boys renting IMC for some activities
G. Board Committee Reports
1. Finance Committee (Durl Kruse)
· $16,108 balance in Gen Ops account, due
to recent deposit, including Calvert investment that was closed in August
· Will use Sustaining Fund for pump repair
($6100)
· Money saved from Sustaining Fund because
of donation of sound system may be spent on toilet repair
· Ongoing relationship with Books to
Prisoners, meeting Sept. 18 to resolve issues regarding move of their funds to
credit union—will have update after meeting
1. Personnel Committee (Deloris Henry)
· 2 new hires (above)
1. Building/Facilities Committee (Gary Storm)
· Pump repairs in process with Danville
firm
· Bathroom repairs in process
· Ameren program with incentives
· Staff tour with Mike Lehman—Gary,
Virgol, Katie, others
· Need to think through space set-up needs
and arrangements for a variety of groups, including extra charge; need to
explore shades or blinds that would darken the Sun Room for use of projectors
· Appeal for more participation of Board
members or IMC members in serving on building/facilities committee
1. Fundraising Committee (Danielle Chynoweth/Rebecca Ginsberg)
· Open house, Saturday Sept. 28, 12-4;
will announce membership drive
· Working groups have been asked to open
up space and give tours during open house, or tabling upstairs, or send
promotional materials
1. Program Committee (Rachel Storm/Danielle Chynoweth)
· Action: IMC guest space use proposal?
Ø Promote guidelines articulated on
Space Proposal (attachment); there would be a review process when necessary; go
forward and come back on January 1st 2014 for revision if necessary;
support opening for free or 50/50 split payment for use of space in order to
better utilize space; approved by consent
H. Discussion Items
1. Board liaison(s) to weekly staff planning sessions
2. Planning of November General Membership Meeting (Sub-committee)
· Issues to be discussed regarding
election of board members; board recruitment
I. Next meeting: October 15, 2013
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