[Imc-outreach] Re: labels etc

Thu Jul 8 19:25:17 CDT 2004

hey ellen,

we are out of blank mailing labels, so i can't print them for you. if
someone wants to get new labels, that would be excellent.

printing labels is pretty easy, i've found out. here's what you do:

1) find jane and get her to open up quickbooks for you (you need an
account and password), or you could ask paul, since i think he's got an
account too.

2) go to "file" and then down to "print forms".

3) select "labels"

4) print names from "all names" (should be selected anyway, but if it's
not, switch it) and check the box that says "zip codes that begin with"
and type in "618"

that should do the trick. i didn't know that we were out of labels,
otherwise i would have gotten them before i got here.

i'll be back monday.

--faith

On Thu, 8 Jul 2004, Radical Librarian wrote:

> I think it makes sense to pull the 618-- zip codes for the labels. If it's useful and makes sense I can come by tomorrow (except for
> between 12-3:30 when I'll  be in meetings--- joy). Let me know if you want me to stop by, if not, just let me know when/where to pick
> up the labels.. or email them to me.. I'm not sure it what format you are pulling these...
>
> About meeting about finance stuff, I have a pretty flexible schedule because both my jobs I'm able to do from home. So if you tell
> me what time is next week is good for you I'll likely be able to meet you then. Except now that I think about it my parents will be here
> Sun to Tues. so later next week is better, (any time after Tuesday).
>
> Thanks for you work!
> Ellen
>
> ----- Original Message -----
> From: faith swords <faith at ucimc.org>
> Date: Wed, 7 Jul 2004 21:43:48 -0500 (CDT)
> To: Radical Librarian <radicallibrarian at hellokitty.com>
> Subject: Re: [Imc-outreach] Outreach Meeting Notes 7/7/04
>
> > hey ellen,
> >
> > i'm coming to the IMC tomorrow to do (still more) reconciliations (we have
> > another 5 months to go!) and i'll get your labels then.
> >
> > there are a couple ways we can do that. either i can go through it pretty
> > manually and pick out the ones that i know are in town, which will
> > probably take at least an hour becuase there's hundreds of people on our
> > list. or else we can just select the 618-- address codes and get THOSE
> > people. that eliminates anyone who lives outside this immediate area
> > though. the last time we did that, about half our postcards got returned.
> > i have either eliminated addresses for those people entirely or else
> > changed them to what they should be, so hopefully this time it won't be so
> > bad, but every time helps, i guess.
> >
> > we should definitely meet to talk about finance stuff soon -- i'll be out
> > of town this weekend, but maybe sometime next week, of that's convenient
> > for you. i think we should DEFINITELY encourage people to be monthly
> > donors, rather than yearly, just as a general practice. even if it doesn't
> > work, i don't think a lot of people are even aware of that option. at
> > least, i THINK that's what might be going on. i would think that if people
> > knew it existed, $10 at a time would sound better to them than $50 all at
> > once. who knows??
> >
> > anyway, i've been looking at numbers since 4 this afternoon and i need to
> > get out of here. let me know your idea, and definitely about the labels
> > ASAP -- my out of town friend gets in tomorrow afternoon, so i'll be
> > pretty busy betweeen tomorrow evening and sunday when we get back to town.
> >
> > --faith
> >
> > On Thu, 8 Jul 2004, Radical Librarian wrote:
> >
> > > Faith,
> > >
> > > I agree that more people besides finance should think about finaces and fundraising. It is a job that many people don't like and
> > > certainly like to foist off on someone else. I've been thinking about it, and think that one thing that we could do is mailing. I don't
> > > think that most of our members know that we are not doing well financially. I say that because I don't think we can rely on email
> to
> > > get the word out, because I don't think most of our members are actually subscribed to imc at ucimc.org and even if they are they
> > > don't necessarily read it (I know I don't read all the email from the lists I'm on).
> > >
> > > I am actually willing to help quite a bit with this after the orientation is over with (which is in just a week and half) . Maybe you
> and I
> > > could talk (I prefer that to email) and then if my ideas don't seem completely crazy I could talk to the finance group. I'm not sure
> if I'll
> > > be around for the next finance meeting. I'l have an out of town visitor (who I actually thought was coming the following week, so
> it's
> > > works out that we moved staff training to Monday of that week) and we may go up to Chicago, but the following finance meeting
> I
> > > could attend. You all looked pretty engaged for me to come over tonight with an half formed idea that I hadn't warned you all
> about.
> > >
> > > I also wanted to asked you for a list of addresses to send the orientation post card to. I'm also willing help out trying to track
> down
> > > the people who we have bad addresses for. We can talk about this as well.
> > >
> > > I would like to send the orientation postcards this Saturday since it is next Saturday. Is it possible to get the list of names and
> > > address by then? I would like them either already formated to be printed on labels or in an Excel spreadsheet.
> > >
> > > Thanks,
> > > Ellen
> > >
> > > ----- Original Message -----
> > > From: faith swords <faith at ucimc.org>
> > > Date: Wed, 7 Jul 2004 20:12:15 -0500 (CDT)
> > > To: imc-outreach at ucimc.org
> > > Subject: Re: [Imc-outreach] Outreach Meeting Notes 7/7/04
> > >
> > > > hey everyone,
> > > >
> > > > i was busy with reconciling accounts (which needs to be done straight
> > > > through otherwise it gets really ugly) so i couldn't come to the meeting,
> > > > but i did listen in, and we talked about general fundraising stuff at the
> > > > finance meeting too.
> > > >
> > > > i did want to say a few things about memberships in general at the meeting
> > > > and i'm sorry that things took too long for me to come over and talk with
> > > > y'all.
> > > >
> > > > it's good to have annual members (those of us who pay a particular amount
> > > > per year, say $25 or $50), but what we really need right now are
> > > > SUSTAINING funders, who pay a particular amount on a monthly basis. i can
> > > > only think of 4 regular sustaining funders at this point -- folks who
> > > > contribute between $10-50 a month, every month.  those people are the ones
> > > > who are bringing in, say, the money that pays our phone bill and
> > > > utilities. there aren't enough of them to make any kind of difference
> > > > other than that.
> > > >
> > > > we talked at finance about how working groups should encourage their
> > > > members to recruit and funraise themselves. also, to lead by example by
> > > > becoming one of those sustaining funders. i know no one wants to pay $25 a
> > > > month, but at this point, that kind of thing REALLY needs to happen,
> > > > otherwise we're not going to be able to pay the rent.
> > > >
> > > > i think getting the general and staffing orientations is really important,
> > > > but this needs to go along with it. we need to be encouraging people to
> > > > become sustaining funders, rather than annual members.
> > > >
> > > > the general attitude about fundraising is that it's important, but it's
> > > > important for OTHER people to do it. no one seems to want to step up to
> > > > the plate.
> > > >
> > > > anyway, that's just my pessimistic take on things tonight, after looking
> > > > through the accounts to see where we're at.
> > > >
> > > > feel free to give feedback or brainstorm, but i thought you guys would
> > > > probably be one of the better places to bring this up.
> > > >
> > > > g'night,
> > > >
> > > > --faith
> > > >
> > > > On Wed, 7 Jul 2004, Drew Tarico wrote:
> > > >
> > > > > Outreach Meeting Notes 7/7/04
> > > > >
> > > > > attending: ellen, jane, meghan, drew (notes)
> > > > >
> > > > > NEW CONTACTS:
> > > > > shows: Arun and Zoe S.
> > > > > ragg: Zoe S.
> > > > >
> > > > > PR for orientation:
> > > > > Jane will be seeing that Meghan's article gets in the Hub
> > > > > and she has volunteered to flyer with Meghan
> > > > > Meghan needs to be contacted about organizations she's talked to.
> > > > > Drew will talk to the buzz about writing an article or just highlighting
> > > > > the calendar
> > > > > Meghan and Jane will go to various organizations on FRIDAY AT 1pm
> > > > >
> > > > > We talk about general PR strategies, and attendance of past orientations.
> > > > > 4 IMC people may be less intimidating and enough to cover all the bases,
> > > > > we may want to split up the times with different folks
> > > > >
> > > > > We need more documentation (from zach?) We've only got a response from
> > > > > Mike L about it.
> > > > > We'll meet on SATURDAY AT 6:30pm here at the IMC to discuss the need for
> > > > > docs and go over whatever we can get before then.
> > > > >
> > > > > There will be food at the orientation, we'll coordinate this next week.
> > > > >
> > > > > Ellen brings an outline for the staff orientation to take place on monday
> > > > > the 19th
> > > > > EXPECTATIONS
> > > > > Must be a Member
> > > > > need to come to their shifts
> > > > > must attend staff training
> > > > > may want to institute staff meetings- should attend these
> > > > > must have basic knowledge of the IMC
> > > > > must be committed to keeping the IMC a "safe" space
> > > > > signature of every staffer on some document of commitment
> > > > > DUTIES
> > > > > primary duty is to the space not personal work - ie staffers should be in
> > > > > the front room
> > > > > Turn Lights on
> > > > > Straightening things up / pick up things
> > > > > Check voice mail
> > > > > Answer questions
> > > > > check the mail - bring it in, file it in appropriate mailbox etc
> > > > > Check if the plants need watering
> > > > > Opening and closing checklist - clean the display case glass
> > > > > WORK ORGANIZATION
> > > > > We'll have a staff meeting to discuss how this will break down
> > > > > _______________________________________________
> > > > > Imc-outreach mailing list
> > > > > Imc-outreach at urbana.indymedia.org
> > > > > http://lists.cu.groogroo.com/cgi-bin/listinfo/imc-outreach
> > > > >
> > > > _______________________________________________
> > > > Imc-outreach mailing list
> > > > Imc-outreach at urbana.indymedia.org
> > > > http://lists.cu.groogroo.com/cgi-bin/listinfo/imc-outreach
> > >
> > >
> > >
> > > your frienly radical librarian
> > >
> > > --
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