[Imc-outreach] Re: labels etc

Zachary C. Miller zach at chambana.net
Thu Jul 8 21:48:12 CDT 2004 

I also have a quickbooks account so call me up if you can't find
someone else to let you in.

faith swords wrote:
> hey ellen,
> 
> we are out of blank mailing labels, so i can't print them for you. if
> someone wants to get new labels, that would be excellent.
> 
> printing labels is pretty easy, i've found out. here's what you do:
> 
> 1) find jane and get her to open up quickbooks for you (you need an
> account and password), or you could ask paul, since i think he's got an
> account too.
> 
> 2) go to "file" and then down to "print forms".
> 
> 3) select "labels"
> 
> 4) print names from "all names" (should be selected anyway, but if it's
> not, switch it) and check the box that says "zip codes that begin with"
> and type in "618"
> 
> that should do the trick. i didn't know that we were out of labels,
> otherwise i would have gotten them before i got here.
> 
> i'll be back monday.
> 
> --faith
> 
> On Thu, 8 Jul 2004, Radical Librarian wrote:
> 
> > I think it makes sense to pull the 618-- zip codes for the labels. If it's useful and makes sense I can come by tomorrow (except for
> > between 12-3:30 when I'll  be in meetings--- joy). Let me know if you want me to stop by, if not, just let me know when/where to pick
> > up the labels.. or email them to me.. I'm not sure it what format you are pulling these...
> >
> > About meeting about finance stuff, I have a pretty flexible schedule because both my jobs I'm able to do from home. So if you tell
> > me what time is next week is good for you I'll likely be able to meet you then. Except now that I think about it my parents will be here
> > Sun to Tues. so later next week is better, (any time after Tuesday).
> >
> > Thanks for you work!
> > Ellen
> >
> > ----- Original Message -----
> > From: faith swords <faith at ucimc.org>
> > Date: Wed, 7 Jul 2004 21:43:48 -0500 (CDT)
> > To: Radical Librarian <radicallibrarian at hellokitty.com>
> > Subject: Re: [Imc-outreach] Outreach Meeting Notes 7/7/04
> >
> > > hey ellen,
> > >
> > > i'm coming to the IMC tomorrow to do (still more) reconciliations (we have
> > > another 5 months to go!) and i'll get your labels then.
> > >
> > > there are a couple ways we can do that. either i can go through it pretty
> > > manually and pick out the ones that i know are in town, which will
> > > probably take at least an hour becuase there's hundreds of people on our
> > > list. or else we can just select the 618-- address codes and get THOSE
> > > people. that eliminates anyone who lives outside this immediate area
> > > though. the last time we did that, about half our postcards got returned.
> > > i have either eliminated addresses for those people entirely or else
> > > changed them to what they should be, so hopefully this time it won't be so
> > > bad, but every time helps, i guess.
> > >
> > > we should definitely meet to talk about finance stuff soon -- i'll be out
> > > of town this weekend, but maybe sometime next week, of that's convenient
> > > for you. i think we should DEFINITELY encourage people to be monthly
> > > donors, rather than yearly, just as a general practice. even if it doesn't
> > > work, i don't think a lot of people are even aware of that option. at
> > > least, i THINK that's what might be going on. i would think that if people
> > > knew it existed, $10 at a time would sound better to them than $50 all at
> > > once. who knows??
> > >
> > > anyway, i've been looking at numbers since 4 this afternoon and i need to
> > > get out of here. let me know your idea, and definitely about the labels
> > > ASAP -- my out of town friend gets in tomorrow afternoon, so i'll be
> > > pretty busy betweeen tomorrow evening and sunday when we get back to town.
> > >
> > > --faith
> > >
> > > On Thu, 8 Jul 2004, Radical Librarian wrote:
> > >
> > > > Faith,
> > > >
> > > > I agree that more people besides finance should think about finaces and fundraising. It is a job that many people don't like and
> > > > certainly like to foist off on someone else. I've been thinking about it, and think that one thing that we could do is mailing. I don't
> > > > think that most of our members know that we are not doing well financially. I say that because I don't think we can rely on email
> > to
> > > > get the word out, because I don't think most of our members are actually subscribed to imc at ucimc.org and even if they are they
> > > > don't necessarily read it (I know I don't read all the email from the lists I'm on).
> > > >
> > > > I am actually willing to help quite a bit with this after the orientation is over with (which is in just a week and half) . Maybe you
> > and I
> > > > could talk (I prefer that to email) and then if my ideas don't seem completely crazy I could talk to the finance group. I'm not sure
> > if I'll
> > > > be around for the next finance meeting. I'l have an out of town visitor (who I actually thought was coming the following week, so
> > it's
> > > > works out that we moved staff training to Monday of that week) and we may go up to Chicago, but the following finance meeting
> > I
> > > > could attend. You all looked pretty engaged for me to come over tonight with an half formed idea that I hadn't warned you all
> > about.
> > > >
> > > > I also wanted to asked you for a list of addresses to send the orientation post card to. I'm also willing help out trying to track
> > down
> > > > the people who we have bad addresses for. We can talk about this as well.
> > > >
> > > > I would like to send the orientation postcards this Saturday since it is next Saturday. Is it possible to get the list of names and
> > > > address by then? I would like them either already formated to be printed on labels or in an Excel spreadsheet.
> > > >
> > > > Thanks,
> > > > Ellen
> > > >
> > > > ----- Original Message -----
> > > > From: faith swords <faith at ucimc.org>
> > > > Date: Wed, 7 Jul 2004 20:12:15 -0500 (CDT)
> > > > To: imc-outreach at ucimc.org
> > > > Subject: Re: [Imc-outreach] Outreach Meeting Notes 7/7/04
> > > >
> > > > > hey everyone,
> > > > >
> > > > > i was busy with reconciling accounts (which needs to be done straight
> > > > > through otherwise it gets really ugly) so i couldn't come to the meeting,
> > > > > but i did listen in, and we talked about general fundraising stuff at the
> > > > > finance meeting too.
> > > > >
> > > > > i did want to say a few things about memberships in general at the meeting
> > > > > and i'm sorry that things took too long for me to come over and talk with
> > > > > y'all.
> > > > >
> > > > > it's good to have annual members (those of us who pay a particular amount
> > > > > per year, say $25 or $50), but what we really need right now are
> > > > > SUSTAINING funders, who pay a particular amount on a monthly basis. i can
> > > > > only think of 4 regular sustaining funders at this point -- folks who
> > > > > contribute between $10-50 a month, every month.  those people are the ones
> > > > > who are bringing in, say, the money that pays our phone bill and
> > > > > utilities. there aren't enough of them to make any kind of difference
> > > > > other than that.
> > > > >
> > > > > we talked at finance about how working groups should encourage their
> > > > > members to recruit and funraise themselves. also, to lead by example by
> > > > > becoming one of those sustaining funders. i know no one wants to pay $25 a
> > > > > month, but at this point, that kind of thing REALLY needs to happen,
> > > > > otherwise we're not going to be able to pay the rent.
> > > > >
> > > > > i think getting the general and staffing orientations is really important,
> > > > > but this needs to go along with it. we need to be encouraging people to
> > > > > become sustaining funders, rather than annual members.
> > > > >
> > > > > the general attitude about fundraising is that it's important, but it's
> > > > > important for OTHER people to do it. no one seems to want to step up to
> > > > > the plate.
> > > > >
> > > > > anyway, that's just my pessimistic take on things tonight, after looking
> > > > > through the accounts to see where we're at.
> > > > >
> > > > > feel free to give feedback or brainstorm, but i thought you guys would
> > > > > probably be one of the better places to bring this up.
> > > > >
> > > > > g'night,
> > > > >
> > > > > --faith
> > > > >
> > > > > On Wed, 7 Jul 2004, Drew Tarico wrote:
> > > > >
> > > > > > Outreach Meeting Notes 7/7/04
> > > > > >
> > > > > > attending: ellen, jane, meghan, drew (notes)
> > > > > >
> > > > > > NEW CONTACTS:
> > > > > > shows: Arun and Zoe S.
> > > > > > ragg: Zoe S.
> > > > > >
> > > > > > PR for orientation:
> > > > > > Jane will be seeing that Meghan's article gets in the Hub
> > > > > > and she has volunteered to flyer with Meghan
> > > > > > Meghan needs to be contacted about organizations she's talked to.
> > > > > > Drew will talk to the buzz about writing an article or just highlighting
> > > > > > the calendar
> > > > > > Meghan and Jane will go to various organizations on FRIDAY AT 1pm
> > > > > >
> > > > > > We talk about general PR strategies, and attendance of past orientations.
> > > > > > 4 IMC people may be less intimidating and enough to cover all the bases,
> > > > > > we may want to split up the times with different folks
> > > > > >
> > > > > > We need more documentation (from zach?) We've only got a response from
> > > > > > Mike L about it.
> > > > > > We'll meet on SATURDAY AT 6:30pm here at the IMC to discuss the need for
> > > > > > docs and go over whatever we can get before then.
> > > > > >
> > > > > > There will be food at the orientation, we'll coordinate this next week.
> > > > > >
> > > > > > Ellen brings an outline for the staff orientation to take place on monday
> > > > > > the 19th
> > > > > > EXPECTATIONS
> > > > > > Must be a Member
> > > > > > need to come to their shifts
> > > > > > must attend staff training
> > > > > > may want to institute staff meetings- should attend these
> > > > > > must have basic knowledge of the IMC
> > > > > > must be committed to keeping the IMC a "safe" space
> > > > > > signature of every staffer on some document of commitment
> > > > > > DUTIES
> > > > > > primary duty is to the space not personal work - ie staffers should be in
> > > > > > the front room
> > > > > > Turn Lights on
> > > > > > Straightening things up / pick up things
> > > > > > Check voice mail
> > > > > > Answer questions
> > > > > > check the mail - bring it in, file it in appropriate mailbox etc
> > > > > > Check if the plants need watering
> > > > > > Opening and closing checklist - clean the display case glass
> > > > > > WORK ORGANIZATION
> > > > > > We'll have a staff meeting to discuss how this will break down
> > > > > > _______________________________________________
> > > > > > Imc-outreach mailing list
> > > > > > Imc-outreach at urbana.indymedia.org
> > > > > > http://lists.cu.groogroo.com/cgi-bin/listinfo/imc-outreach
> > > > > >
> > > > > _______________________________________________
> > > > > Imc-outreach mailing list
> > > > > Imc-outreach at urbana.indymedia.org
> > > > > http://lists.cu.groogroo.com/cgi-bin/listinfo/imc-outreach
> > > >
> > > >
> > > >
> > > > your frienly radical librarian
> > > >
> > > > --
> > > > ____________________________________________________
> > > > Get your own Hello Kitty email @ www.sanriotown.com
> > > >
> > > > Powered by Outblaze
> > > >
> >
> >
> >
> > your frienly radical librarian
> >
> > --
> > ____________________________________________________
> > Get your own Hello Kitty email @ www.sanriotown.com
> >
> > Powered by Outblaze
> >
> _______________________________________________
> Imc-outreach mailing list
> Imc-outreach at urbana.indymedia.org
> http://lists.cu.groogroo.com/cgi-bin/listinfo/imc-outreach
> 

-- 
Zachary C. Miller - @= - http://wolfgang.groogroo.com/
IMSA 1995 - UIUC 2000 - Just Another Leftist Muppet - Ya Basta!
 Social Justice, Community, Nonviolence, Decentralization, Feminism,
 Sustainability, Responsibility, Diversity, Democracy, Ecology

More information about the Imc-outreach mailing list