[Imc-outreach] new outreach mtg minutes

[faith swords]

hey,

i really wanted to come to this meeting, but i'm out of town until next
week. the notes look good, the plan looks good. cyrus, i can talk to the
finance group myself, unless you're super attached to it.

--faith

On Mon, 14 Jun 2004 meghan at ucimc.org wrote:

> attending: Meghan (taking notes), Cyrus, Drew, Ellen, and Jane
> (facilitating)
>
> staffing: there is lots of interest in people staffing right now. we think
> this can be within the focus of this group. Ellen mentions that we might
> want to get back to the idea of "core hours" for staffing, so we can say
> we are open mon-fri 4-9 or whatever, instead of weirdo hours each day.
>
> it seems like there's a lot of wasted volunteer energy because there isn't
> enough coordination of people who are interested. Ellen is interested in
> putting in lots of effort to organize some more orientation type events to
> get new people involved! yay!
>     this might include things like: coming to each staffer and finding out
> what a staff orientation might need to include (maybe every other month
> or so); perhaps this group can be a volunteer coordination group? maybe
> we can even have info at ucimc.org directed to the outreach list; coordinating
> more group specific trainings to help people get over the initial hump of
> feeling interested but not knowing how to do radio, newspaper, etc.; maybe
> have a rep from each working group involved with the outreach group so
> we're not perpetually saying "radio meets at this time, we're not sure
> what they do, but you can email them"
>
> training goals: basic orientation to the IMC and a staff training (Ellen
> will coordinate)
>
> getting contact person(s) for each group. who is willing to mentor new
> folks in each group? we will want a name and email addy for the contacts.
> these people only need to make initial contact (like so the outreach group
> can direct interested folks to these people in particular). each group
> should decide for itself what contact people should let new volunteers
> know about the group (NOT JUST MEETING TIME!).
>
> who will contact each WG:
> print: meghan
> shows: jane
> video: drew
> library: ellen
> radio: ellen
> finance: cyrus
> ragg: jane
> rfu: drew
> tech: cyrus
>
> orientation date: discussion about whether or not we want to live and die
> by student calendar. mid-July?
>
> Diversity: remembering that reaching out to other groups doesn't just mean
> reaching out to other groups that also have predominantly white
> middle-class memberships; keeping in mind whether or not our organization
> and our meetings are replicating social hierarchies; Ellen has a vague
> memory of card reminders given out at groups that ask questions like "are
> you a white male?" "have you already spoken at this meeting?" "does
> somebody else at the meeting need an opportunity to speak?"--maybe this
> would be a good poster; not making media for those who don't have access
> to media but inviting those to have access to our media; have this group
> coordinate some more about distribution issues--making sure IMC media is
> distributed in all areas, etc. (i.e., north of university ave.)
>
> next meeting: monday, june 21, at 7 PM. there is a possibility of changing
> to wednesday at 6 PM.
>
>
> mistakes are OF COURSE the fault of the note-taker
> owari!
>
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