[Imc-outreach] Outreach minutes 9/8/04

[meghan at ucimc.org]

it turns out that RFU DID discuss the orientation at their meeting, but 
couldn't get anyone to commit. just an update ;)

On Thu, 9 Sep 2004, ellen K wrote:

> Outreach Meeting 9/8/04
> Attending: Ellen (note taker), Meghan (facilitator), Jane, Cyrus
>
> 1. Volunteer Fair.
> Jane and Ellen will staff the table at the UofI Volunteer Fair
> tomorrow (9/9) from 10-2 in the Illini Union. Jane took the outreach
> tub and the parking pass. They will meet at the Illini Union at
> 9:30am. Ellen made a flyer with working group discriptions and meeting
> times. She will bring these and a sign.
>
> 2. Orientation
> No working groups have responded to Ellen's email about coming to the
> second half of orientation. She will send out emails again to harass
> them. [Note if your are from another working group and are reading
> these minutes, this is really a good opportunity for you to meet new
> people and get them interested in your group. No one can represent
> your group quite as good as you!. -end Note]  We talked about having
> tables for the working group open house part of the orientation, but
> couldn't think of a workable solution for this. We will bring some
> snacks. Jane- chips and salsa, Cyrus- hummus and bread, Ellen-
> Beverages.
>
> Promotion for Orientation: Cyrus emailed the papers, Arun took in the
> PSA to WEFT, Meghan and Jane have been flyering; they've hit Parkland,
> and many of the agencies and shelters, they still need to do campus
> (Cyrus and Meghan to do) and Downtown Urbana (Jane to do). Meghan and
> Jane are refining the flyering route! Ellen put up the razorwire on
> the website. Meghan will post a story about the orientation to the
> website and Ellen will put a link  to it in the razorwire.
>
> 3. Steering Meeting
> Cyrus is unable to attend the emergency steering meeting. No one else
> at the meeting is able to be the back up spoke because a) they're
> already a spoke, and/or b) can't be there either. Cyrus will send an
> email to the imc list, with the main concern that the membership (at
> the membership meeting) actually be able to make a decision, and not
> just be the rubber stamp of a decision already made.
>
> 4. Membership meeting
> Speaking of the membership meeting, it is a month away and no one
> mentioned it at the last steering meeting. Outreach is willing to help
> with making sure this meeting happens. Ellen will send an email to the
> imc list about this.
>
> 5. Visioning
> We talked about out reach activities we would like to do. Staffing is
> still a big concern and a way that outreach happens. Ellen will talk
> to Molly about being a staff coordinator again. Cyrus thought it would
> be a good idea to have a public online calendar that showed staff
> shifts. We all agreed that it would be a good idea. Cyrus will talk
> with Zach. We talked about making connections with other groups and
> arranging tours and miniorientations for groups that can't make it to
> an scheduled orientation. We all we comfortable with making this kind
> of effort with groups. We've already had a good experience doing this
> with the Young Women's Club. We also talked about going to talk to
> groups, not just having them come here, and creating something like
> outreach talking points that anyone could pick up if they were going
> to talk to a group.  Now we need to keep these ideas in mind and work
> to making them happen, along with coming up with more!
>
> Respectfully Submitted,
> Ellen
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