[Imc] IMC meeting notes 01/28/01

[Ellen Knutson]

[Please post any changes or amendments to these minutes to the list --Ellen]

IMC General Meeting
Sunday January 28, 2001

Attendees: (27 attending) Peter, Sarah C., Sehvilla, Romeo, Krista, 
Pauline, Matt, Carol, Ellen, Miko, Sachsa, Sarah K. Paul K. SinJung, Paul 
R. Greg, Mike L. Brian, Andy, Bob, Molly, Danielle, Becca, Mark E., Scott, 
Paul, Larry

Peter Miller: Facilitator

SPACE: Staffing issues: Staffing went pretty well last week. Sascha sent 
around the sign up sheet and asked people to put in hours they can work 
even if it not 4-9, but 4-9 is priority.

Staffing people will need to do chores (cleaning). Sarah K. will work on a 
rotating schedule of chores.

Space meeting, discussed the organization of the production space and 
equipment. A big cabinet will be used, so each piece of check-out-able 
equipment has a home. Each person who can check out equipment will have an 
agreement, and a card. Implementation goal is Wednesday. Are people willing 
to loan personal equipment?

Molly will be booking queen for the IMC. A concern was raised on how to 
transition to renting space for groups that are already meeting. Because 
the groups have been told that a rental scheme is going to be put in place 
it shouldn't be a problem.

The IMC needs new front door lock, cannot be locked from the inside. Do not 
take of the tape and try to lock the door from the inside. You will be 
locked in. The landlords will fix this problem.

Continue to need furniture. email Sarah K.if you have anything to donate. 
There is furniture in Carbondale that can be donated to the IMC. Are there 
people who are willing to pick it up? Molly, Paul K. Pauline, are going to 
Carbondale with other ISEN folks in Februrary. Sachsa and Paul K. will 
organize things.

OUTREACH: The trip to Springfield went well. There was a diverse bunch 
attending the meeting. IMC is kind of a new idea there, but they are 
certainly interested with a core group with about 10+ people. We will want 
to do more outreach with them as they get more organized. Perhaps it would 
have been better to have a more diverse group from Urbana go to 
Springfield, in order to a more representative sample of the individuals 
involved here.

Springfield and Chicago Greens were down and were excited by space.

Outreach should call a meeting. Paul R. is willing to call the meeting.

We need more Flyers and business cards.

Jason Pankoke at Octopus say that Octopus is really interested in working 
with us. Is there a date on the IMC story? Maybe next issue or one after. 
Paul  Young (founder of Octopus) expressed a willingness to teach graphics.

FUNDRAISING: The IMC has crossed $1,500 mark for Founding Funders. A 
request was made for the budget info to be made available for the larger 
group. Fundraising group discussed: space rental (what is use of space that 
is a revenue source? Speakers? Open mic? )

Highlights of the membership proposal follow. The fundraising group will 
post the proposal, and a decision will be made on it at the next meeting. 
Molly will figure out rental agreement.

Individual membership  $50 ($25 low income) per year Member benefits: Join 
focus groups, training, library, etc.

Organizational membership, $120 (12 hours free meeting space per group a 
year).
Shared office space--decided to sit down with groups that have expressed an 
interest in this.

Space rental for member $10-20 per hour $50 for up to 8 hours. Negotiate 
cleaning and any damage that may occur.

Space rental for non-members: $50 up to 3 hours $15 for each additional 
hour. $100 deposit.

Paul R. is looking into book selling. Selling local artisan wares is 
another option being considered. The pricing split would be75% to the 
artisan an d25% to the IMC.

LIBRARIANS: The librarians are working on 3 policies: collection 
development, circulation, and the relationship between the archive and library.

Currently, the librarians are taking books home to be cataloged. Bob Cook 
designed the database. How quickly does the group want the collection to 
circulate? The librarians can work on an interim circulation system before 
the computerized system is up and running. The librarians will work on a 
proposal to bring to the larger group.

TECH: Have not had meeting. Paul R. will call a meeting to discuss wiring 
and configuring computers among other things..

EQUIPMENT: Some new donations have come in this week. A room divider has 
been offered. Soft ware should be inventoried.  Desktop printing machine 
coming in.

NEWS:  Will meet at 2PM. Pauline is working on the Monday WEFT show. 
alice_redqueen at hotmail.com


MEETING TIMES
Space Tuesdays @8:30
Fundraising every other Monday @7:30
Librarians Thursdays @5:15

Molly will put up a big calender. It was suggested that a week-at-a-glance 
be available at the Sunday meetings.

ORGANIZATIONAL PLAN

Peter reviewed last weeks discussion; and much new discussion ensued. There 
was support for the idea that working groups be empowered to choose who 
speaks for them. There was also general consensus in support of a sunshine 
clause for any organizational structure that is approved. There were 
concerns over the length of meetings and the people who can endure the 
longest meetings will be the ones who make decisions. There were also 
concerns about who was empowered to make the decisions and how the 
decisions were made. There was agreement that education and facilitation 
are key to the consensus model's success.

One sticking point of Paul and Ellen's proposal was how to get past a 
block. Their suggestion was to revert to official members. Peter suggested 
using referenda, referring the issue to the whole membership. Danielle 
suggested using a caucus, where those with the strongest feeling on either 
(every) side meet in a small group to try to resolve the issue. Also asking 
people to relate their objection to the mission of the organization.

Danielle asked if there were other questions about the proposal? It was 
agreed that a smaller group of people will meet with a set of questions on 
table: What do we do with a block? What about the board? They will then 
bring a revised proposal (with a sunshine clause) to the next meeting for 
the group to decide upon.

Danielle, Pauline, Molly, Paul R, Paul K., Ellen. agreed to meet Wed at 8PM

The meeting adjourned at approximately 2PM