[Imc] Steering Group 7/8/01 minutes

[nancy dietrich]

Steering Group meeting 7/8/01 
Minutes
Attending:  Aaron, Mike L., Mark E., Nancy, Russ, James, Paul R., Ellen,
Brian H.

Any additions or corrections send to me.

Working Group updates
Space (Mike):  refrigerator is on last leg;  Dan from Clam Center has a
small fridge we can use;  Mike will follow up.  

Finance:  Mike is going out of town next Sunday;  if someone needs a
check contact him before Sunday, or wait till Sascha gets back (end of
next week?).

Outreach (Brian):  meeting next week

Tech (Paul R.):  On Wed. July 18, tech is hosting a Website design
charette meeting;  anyone who is interested in giving input into the
design for the IMC website, please attend.  It's at 7pm at IMC.

Minidisks are on sale:  $2.51 each, or $11.75 for a 5-pack.  They're made
in France. (viva la minidisk!)

Librarians (Ellen):  the librarians are working on the backlog of donated
items.  They have been working on the periodicals display as well.  James
is working on the IMC library website.  He is looking for good community
website links.  If you have any community links, electronic journals, or
other resources you think would be good for the library website, send
them to the librarians list.

Finance:  Need to think about fundraising, as Founding Funders may be
dropping off due to completing their 1 year commitment.  

News (Mark):  General opinion seems to be to continue the newshour on
WEFT.  (This is affirmative;  we decided on this at the newsgroup meeting
after the Steering group meeting).

Print (Aaron):  Name of the newspaper:  Public "i".  The "i" will look
like the i used for the IMC.  Print group needs to send a liaison to the
news group meeting.

GENERAL MEMBERSHIP MEETING (GMM)- Wed. August 22, IMC, 7pm, aka "IMC
Round Up and Hoe-Down"
Ellen is working on this.  A small group met to begin planning;  help is
still needed.  The group decided instead of having a completed IMC
mission statement ready for the GMM, having the GM actually input their
own ideas at the GMM.  Ellen would also like to have each IMC working
group send a representative to report on what each group does, and
highlights from what the groups have done in the past, and are working on
now.  A 5-10 minute report will suffice.  She would also like to to
produce a handout with IMC's accomplishments & goals.  

If you are interested in helping plan the GMM, here are the people to
contact, and what each person will be working on:  
Peter:  If you are interested in helping with the group discussing their
vision of the IMC (members' vision charette), contact Peter.  He will
also need help with creating invitations, a mailing list, and doing the
actual mailings.
James:  Food, activities for the event, and other celebratory matters
Ellen:  "day-of" matters:  name tags, set-up, clean-up, coordinating
focus group reps' reports.
Please help them out if you can.  The planning group will meet again on
Tuesday, July 24 at 6:30 pm at the IMC.  Each of the working groups
should have decided on a speaking rep for the GMM by that date (spoke of
each group will be the default speaker for the GMM).
Question on the budget:  will need $ for mailings, invitations, food. 
Proposal for each working group to pledge a portion of their total budget
(except for print group, which has no alloted funds), to help fund the
GMM for a total of $100.  General consensus was that this would be a good
idea.  
Question on food:  have it catered?  James will contact Tim G. from the
School for Designing a Society about catering.

Discussion on proposal concerning the Production Room.  Proposal was to
assign responsibility to the tech working group for the upkeep of the
equipment in the production room.  This will allow them to set
restrictions for checking out equipment, creating a sign-out list, etc.
*****It seemed like there was a general consensus that this was ok, but I
didn't get whether or not a formal decision was made on this.  Could
someone recall what the decision on this was?***********

Russ brought up the following staffing issue:  a person involved in a
grant project through the Urban League approached Russ about volunteering
to work at the IMC 25 hours/week.  He will get paid through the Urban
League to do this (we do not pay him or the Urban League;  this is a
grant-funded program).  Consensus was for Russ to contact Urban League &
to pursue it;  in future meetings we should come up with a list of tasks
for him to do, so he feels like he's not just sitting around.  

Garage Sale:  Jay Morris was interested in doing a garage sale fundraiser
for the IMC.  He was asking for people to donate items.  There was some
concern about since it is a last-minute thing, it might not be a good
idea to call it an IMC fundraising event, since it won't look organized
if people call here & no one knows anything about it.  Steering Group
decided to keep this in mind for the future, as the IMC _is_ tied in name
to such events, and we want to look organized.   Mike L. had emailed Jay
back saying "proceeds to go to the IMC," which would make it so that
there's no direct correlation between the IMC & the garage sale.

School of Americas protest in Nov:   A couple of groups in the area are
planning on going down to Georgia in November for this protest, and were
wondering if the IMC had any plans to go down.  Suggestion was made that
we could train those in the groups going down & have them doing the
reporting.  If anyone is interested in making the trek, there is a flier
on the IMC bulletin board describing what's going on.

Permanent Autonomous Zone (P.A.Z):  Workshops,etc. in Louisville, KY
Labor Day Weekend if anyone is interested in attending.


 
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