[Imc] For Sunday: Proposed Equip Use Policy

[Paul Riismandel]

For decision making at Sunday's Steering Meeting:

Proposed IMC Electronic Equipment Use Policy
Paul Riismandel, 6/28/01

There are two types of equipment used by the IMC: public-use equipment and 
member-use equipment.

PUBLIC-USE EQUIPMENT
Includes: public-access Internet computers and any other equipment made 
available to the public in the front room.
Public-use equipment is open to use by the public at the IMC space, 
according to any relevant IMC policies.  Public-use equipment may not be 
loaned to or removed from the IMC by non-members.  Public-use equipment 
should not be removed from the space except for repair and maintenance, or 
for emergency purposes

MEMBER-USE EQUIPMENT
Includes: production equipment, sound equipment, staff computers, etc.
Member-use equipment may be used only by current IMC members.  Restrictions 
may be placed on the use of IMC equipment according to the needs of IMC 
working groups and according to the fragility and complexity of the equipment.

EQUIPMENT MAINTENANCE
The IMC-Tech group is responsible for the maintenance of all IMC electronic 
equipment and ensuring the equipment is accessible and useable for IMC 
projects, in coordination with other relevant working groups.

USE RESTRICTIONS
The Tech group has primary responsibility for the maintenance and safety of 
IMC equipment so that it is accessible and useful for IMC 
projects.  Therefore the Tech group has the right to make reasonable 
restrictions on equipment use for these purposes.

Specifically, the Tech and News group may place restrictions on who can use 
equipment, and on the borrowing of equipment. The Tech group may require 
orientation and/or training on the proper use of certain items if this 
group believes such is necessary for the proper and productive use of that 
item.  The Tech group may also disallow the lending of some equipment, such 
as computers, VCRs or other equipment not intended to be portable.

The News group may, at its discretion, reserve the use of certain items for 
its exclusive use.  In such cases the News group is responsible for 
maintaining an accurate list of News group members who may use reserved 
equipment.

Other working groups may reserve exclusive use of equipment in coordination 
with the Tech and News groups.

EQUIPMENT RESERVATIONS
The Tech group is responsible for having a reservation system in place for 
all member-use equipment and for having a check-out procedure for borrowing 
equipment.
The Tech group is responsible for obtaining an accurate member list to be 
used in checking out equipment.  When reserving exclusive use of equipment, 
other working groups are responsible for providing user lists to the Tech 
Group.

EQUIPMENT TRAINING
The Tech group is responsible for organizing training and orientation 
sessions for IMC member-use equipment.  The Tech group may not place 
training requirements on the use of certain equipment without also offering 
accessible training for that equipment.  Tech should coordinate training 
with other working groups, responsive to their needs.

MEMBER/USER RESPONSIBILITIES
IMC member-use equipment is intended to be accessible and useful to all 
qualified IMC members in the pursuit of IMC projects.  Damaged, broken or 
missing equipment is neither accessible nor useful, and compromises the 
ability of IMC members to do their work.  Therefore, IMC members who use 
and/or borrow equipment are wholly responsible for its use, welfare and return.

While some wear and tear is expected, IMC members are expected to use 
caution in avoiding unnecessary damage.  Users and borrowers are 
responsible for acquiring the necessary training for using any equipment, 
and damage due to improper use or lack of training will not be excused.

Equipment users are expected to be respectful of other IMC members, and 
therefore should not unnecessarily monopolize equipment, and are expected 
to respect any rules or restrictions placed on equipment use or 
borrowing.  Repeated failure to respect such rules and restrictions may 
cause an IMC member to lose privileges to any or all equipment, at the 
discretion of the Tech, News and Steering groups.

If equipment is damaged or lost while in the possession of an IMC member, 
that member may be held responsible for its repair or replacement at the 
discretion of the Tech, Finance and Steering Groups.  Failure to make fair 
compensation for damaged or missing equipment may lead to the loss of 
equipment privileges or IMC membership, at the discretion of the Steering 
Group.




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