[Imc] PLEASE READ: Equipment and Security

[Paul Kotheimer]

Hi, IMC-sta's

I'd like to ask that, if we're thinking about security, we visit again
the issue of a front door that's LOCKABLE FROM THE INSIDE!!!!
 
Late night production needs result in a very UNSAFE IMC during those
production hours.

What's up with that front door lock?  Please let us know.

paulkotheimer:)



On Wed, 6 Feb 2002, Paul Riismandel wrote:

> At tonight's Tech meeting we primarily talked about equipment security 
> issues.  The main issue is that Minidisc Kit #3, which is the only one with 
> adaptors equipped for int'l use, has been missing for about a week and 
> nobody is on record as checking it out.  Brian has already mailed to the 
> general IMC list about this.
> 
> We figure the kit could be missing for several reasons:
> 1. Whoever checked it out forgot to write her/his name down properly and 
> isn't in town to see the e-mails, or isn't on the IMC e-mail list.
> 2. Whoever checked it out improperly still needs it but is embarrassed to 
> say s/he has it and would rather quietly return it.
> 3. It has been liberated/stolen.
> 
> Whatever has happened, the fact remains that we now have one less minidisc 
> kit.  This particular minidisc was on permanent loan from Brian, so he, 
> too, is out one minidisc recorder.  The Tech group will not be replacing 
> this kit, which has a total equipment value of $200 - $250. We're lucky 
> that losing one minidisc kit does not stop the IMC's work, but that does 
> not mean that we can afford to be losing equipment.
> 
> In general it seems that security around the IMC has been pretty lax, as 
> has adherence to the extremely simple check-out policy.  So, it seems that 
> a reminder of current IMC rules is in order:
> 
> -Equipment may be checked out by IMC MEMBERS ONLY.  A list of members is in 
> the "MEMBERS" binders kept with all the other binders on the bottom shelf 
> of the bookcase that also houses the phone in the front room.  It doesn't 
> matter how upstanding a citizen, how well known or how many people vouch 
> for  somebody -- if they want to check something out they must be 
> member.  Membership is available for a sliding scale beginning at $50 
> annually.  If you can't afford $50, then please go to a Finance meeting 
> (1st & 3rd Wed @ 6:30pm) to negotiate a membership fee.
> 
> -EVERYONE who checks out equipment must fill out the appropriate clipboard 
> with name, contact information and the date that the equipment will be 
> returned.  As you'll see in the e-mail that follows, if you don't put a 
> return date YOU WILL BE FINED.
> 
> -STAFF PEOPLE SHOULD OVERSEE ALL EQUIPMENT CHECK-OUT -- this protects both 
> the borrower and the IMC.  This means, don't check it out alone!
> 
> -ONLY IMC MEMBERS MAY USE THE EQUIPMENT IN THE PRODUCTION ROOM.  This 
> equipment is for producing NEWS and other IMC projects, not web surfing, 
> downloading audio to your walkman or reading e-mail.  That's what the 
> public access machines are for.  (And if you're not happy with the state of 
> the public access machines, well then come to the Tech meetings Wed. @ 6 PM 
> and help us fix things!).
> 
> -THE PRODUCTION ROOM SHOULD BE LOCKED at all times unless someone is 
> actually in the room working on something.
> 
> It appears that having the production room secure is especially problematic 
> during off-hours when the IMC isn't being "staffed" but IMC volunteers are 
> in the building working on things.  Often the lights are on, the cash 
> register is on but nobody is up front and sometimes nobody's in the 
> production room, and it's unlocked.  This is very likely a prime time for 
> things to be stolen/liberated.  If you're in the IMC alone after hours you 
> should be doubly aware of what's going on, and be keeping things locked 
> that aren't being used.
> 
> In addition to the equipment loss there was a theft of money from the cash 
> register a week or so ago, too.  This is clearly not a trend we want to 
> continue.
> 
> The Steering Group will begin discussions on this issue this Sunday at 
> Noon. Everyone who cares about this is invited to attend.  Some solutions 
> the Tech Group is recommending:
> 
> -Locking the equipment cabinet, with the key only accessible to the staff 
> person on duty.
> -Changing the combination on the production room door and only giving out 
> the new combo to currently active IMC volunteers.
> -Recalling all keys from volunteers who are not currently staffing.
> 
> Thanks for your reading time,
> 
> Paul
> IMC-Tech Spoke
> 
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