[IMC] October Board Meeting Minutes

[David Green]

Minutes for IMC Board Meeting
October 23, 2012
IMC Community Room; Time: 6:00 p.m.
 
Gary Storm, Durl Kruse, Chris Ritzo, Belden Fields, Carol Ammons, David Green, Ricardo Diaz, Danielle Chynweth, Martel Miller, Deloris Henry
Recorder: David Green
 
A. Additions to proposed agenda
 
B. Approval of minutes from 9-18-12
 
Ø  By consent
 
C. Public Comment period (Guests)
 
D. Operation Manager’s Report (see attachment)
 
E. Board Committee Reports 
 
1.  Finance Committee (see attachments)
·         Finance Report: June through October
·         AmeriCorps payments will compensate for Tower & building expenses
·         Need written policy by Board to disburse Global Funds; Should finance committee initiate? Durl uncomfortable doing this on his own
·         Chris: might apply for various tech upgrades
·         Mike Lehman is liaison to Global IMC
·         Should close that (Global) account
                                
2. Building/Facilities Committee (see attachment)
 
·         Discussion of replacing one or two hot water pumps in our boiler room prior to winter
·         New water pump needed, only one works, danger of no heat if remaining one fails
·         $23+K for both pumps, $10K for only one
·         Suggest additional bids, make part of 2013 budget discussion
·         No need for immediate board decision
·         TIF/RIF proposal for investment from city, water pump replacement
·         TIF/RIF with Urbana high priority item for 2013 budget
·         No restriction on local contractors, should look to Danville & Decatur
·         Have made updates to thermostats and control boxes as needed
·         Should report those issues to Carol
·         Still expect UC2B
·         Prepare for RFU installation
·         Fire inspection 10/22: will address minor issues as needed by end of year
·         Chris will need to be replaced as Chair for facilities committee in November
·         Chris will continue to be involved in things he started while chair
 
Danielle: three pieces toward decision regarding water pump repairs: 
 
1.       Project new monthly overhead/budget
2.       Fundraising piece
3.       Harder numbers and clear mandate from board, correct priorities
                
3. Personnel Committee (see attachment)
·         Staffing chart
·         Update on staffing recommendations 
 
4. Fundraising Committee
Update on status of grant applications/awards
·         Meeting November 6th to talk about income: tech, membership rents, space rental, UPTV—need to respond to being squeezed; 
·         one more office available, no reason for vacant spaces, top priority of board to fill that space
·         Empty parking spaces, rentals
·         Media Democracy Grant for $30K will be submitted, would begin 1/1/13; good chance to get some portion of that – relates to MAGNet, outreach and membership development; could also help to fund Carol’s position; 
·         Also need funds to support position for membership/outreach
 
5. Program Committee
 
F. Action Items
 
1. Board Staff and Committee Actions—from above
 
G. Discussion Items
 
1. General Membership Meeting on November 18
 
a. Governance changes (By-laws; structure document)—
·         proposed changes must be announced two weeks prior to General Membership Meeting
·         Gary will re-send proposed changes of by-laws to Board
·         Possible changes to structure document
·         Will propose meeting to finalize proposed changes
·         Develop vision piece from retreat (Danielle, Carol, Ricardo)
 
b. Nomination of Board candidates—must be announced one week prior to GMM
·         Encourage to reach out for board membership
·         Need committee members to join board
·         Need contribution from younger demographic, as well as Asians & immigrants 
 
c. Promotion of attendance at General Membership Meeting
 
H. Next meeting: November 13, 2012—the GMM is November 18 (NOTE: This is the 2nd Tuesday, not the 3rd)
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