[IMC] Fwd: IMPORTANT QUAD DAY FINAL REMINDER! SUNDAY AUGUST 25, 2013!

[Raymond Morales]

Raymond Morales, Ph.D.
---------- Forwarded message ----------
From: "Lee, Sharon S" <lee1 at illinois.edu>
Date: Aug 19, 2013 11:58 AM
Subject: IMPORTANT QUAD DAY FINAL REMINDER! SUNDAY AUGUST 25, 2013!
To: "Lee, Sharon S" <lee1 at illinois.edu>
Cc:

 Dear Quad Day 2013 Participant!****

** **

Quad day is less than 1 week away! This is a friendly reminder/
confirmation for your organization.****

** **

Quad day is Sunday August 25. It runs from Noon- 4:00pm. You must be
checked in by 11:45am.****

** **

Check in runs from *10:00am- 11:45am on Sunday August 25*. Please check in
at the information table on the north end of the quad (you will see a big
white flag/ banner). You will receive a map directing you to your location
and other important updates. You can also get a preview of your group’s
location at the following website (linked in 2nd line):****

http://union.illinois.edu/involvement/rso/QuadDay/Register.aspx****

** **

*IF YOU DO NOT CHECK IN BY 11:45AM, YOUR TABLE WILL BE RELEASED WITH NO
REFUND. THERE WILL BE A LONG WAITING LIST OF ORGS WANTING SPACE AND WE WILL
RELEASE TABLES AT THAT TIME. *

** **

Your organization will be provided one 6 foot long table, which will be set
up at your assigned location. The entire space for your group is 9 feet, so
it is not super large. Please plan accordingly. There is NO electricity
provided to organizations unless specified directly with use beforehand.
Also, we have had requests for water activities (dunk tanks, water balloon
fights, etc) and we *cannot* allow water at the event in this way, due to
electrical power cords and other hazards on the quad.****

** **

In addition, the weather forecast looks favorable. However, if there is
rain, our staff will have to determine rain plans. ALL INFORMATION/ UPDATES
ON QUAD DAY WILL BE SENT BY EMAIL SO CHECK YOUR EMAILS IF YOU HAVE ANY
QUESTIONS ABOUT RAIN OR OTHER UPDATES. Also check / like our FB page and
twitter feed, where updates will be posted:****

*Facebook: **Facebook.com/IlliniUnionROoffice *

*Twitter: **@UnionROoffice** ***

 ****

Some other important reminders:****

** **

**·         **All organizations, including their members and displays must
remain in their designated area during Quad Day. Each organization is
permitted only one assigned space. Members or their displays must not
encroach upon another organization’s area or into traffic areas—any such
displays will be taken down immediately and members will be asked to leave.
No refunds will be given. ****

**·         **Should your organization want to bring a tent, they must be
confined to area assigned to your organization. Any organization that has a
tent that exceeds their assigned space will be asked to remove the
structure. *No stakes are permitted to anchor the tent into the ground*.
Please note that some locations may not support the use of tents due to
light poles, fencing, shrubs, etc. If the organization has a tent and it is
obstructed by a permanent structure, the organization may not be able to
utilize a tent. ****

**·         **Organizations are not allowed to solicit or exchange any
funds or sell any items of any kind. ****

**·         **Organizations are allowed to distribute pre-packaged candy,
food, and/or beverages at their tables. ****

**·         ***Organizational representatives must remain behind the
tables. They may not place themselves in the flow of traffic to pass out
information or for any other purpose.* Organizations that violate this
policy will be required to leave. ****

**·         **No electricity will be provided to participating
organizations. If the exhibit requires the use of power, please make
alternate arrangements for the display. ****

**·         **Consistent with Building and Grounds policies, no stakes,
poles, or tents may be driven into the ground and heavy equipment is
prohibited on the Quad. ****

**·         **Failure to comply with any part of this contract or the Quad
Day Rules and Procedures may result in the withdrawal of all rights to
participate in this or future Quad Days.****

** **

Please let me know if you have any questions. We appreciate your
participation to making Quad day great this year!!****

** **

** **

*****************************

Sharon S. Lee****

Program Advisor for Registered Organizations****

Illini Union Student Programs and Activities****

University of Illinois, Urbana-Champaign****

284 Illini Union, MC-384****

1401 West Green Street****

Urbana, IL 61801****

(217) 265-6599****

*Facebook.com/IlliniUnionROoffice ***

*Twitter: **@UnionROoffice** ***

 ****

** **

*****************************

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