[Imcamericorps] Fwd: [IMC] Steering meeting notes from June 3
Nicole Pion
nicole.pion at gmail.com
Mon Jun 28 14:41:40 CDT 2010
FYI - you should all feel empowered to participate in this discussion!
Working here every day does give us some critical insight into what makes
this place function and what is harmful to our progress.
Nicole
---------- Forwarded message ----------
From: Nicole Pion <nicole.pion at gmail.com>
Date: Mon, Jun 28, 2010 at 2:40 PM
Subject: Re: [IMC] Steering meeting notes from June 3
To: Elizabeth Simpson <elizacorps at yahoo.com>
Cc: Chris Ritzo <chris.ritzo at gmail.com>, UC IMC <imc at ucimc.org>
Here they are:
*Strengthening the IMC Steering Group
*
Present:
Brian Bolinar
Brian Duggan
Chris Ritzo
Bob Illyes
Ed Hawkes
Josh King
Nicole Pion
Concerns Raised:
Josh King, via phone:
General concern regarding: improving the efficiency and accountability of
the IMC, without causing the IMC to become more hierarchical.
We need greater and more regular communication, greater education within the
organization regarding:
-consensus
-Members having ownership of the organization
- Clarity regarding who is responsible for what within the organization and
what needs to go to steering
Finance and steering have responsibilities that they're not equipped for.
Maybe steering shouldn't take on role of board, but should be more active
in delegating stuff to working groups that can be formed around needs. These
groups would be aware of their roles and responsibilities and would be able
to execute them with minimal reporting to steering and finance.
Brian Dolinar:
1. Greater transparency btw finance and steering
2. Increase AmeriCorps program oversight in steering
3. Bring back WG reports at steering, but make sure they happen fast
Nicole:
We need a core of spokes who can commit to this role of actively "steering"
the organization, making empowered decisions, documenting them, etc. We
should know who the spokes are / spokes should know what is expected of
them. *
*
Points needing Clarification (as Josh put it, *we need clarity not hierarchy
*):
1. What is steering's role& authority?
1. Who needs to attend steering?
1. Treasurer or Finance rep - needs to come each month and make a
report
2. Consistent spokes from each WG
3. Program Director for AC
2. What is an outline for a steering meeting / Steering functions
1. Financial Update
2. AmeriCorps program update
3. Steering should play a greater role in employee supervision
4. Dispute resolution
3. What are ways that we can strengthen the steering group? * Please
note that these are suggestions from our meeting to be discussed further*
1. Clarify what spokes are supposed to do (bring your WG issues to
group, represent whole organization to gain consensus)
2. Implementing a consistent group of spokes who serve for
specified terms
3. Meeting more frequently (2x per mo, with one meeting being
business-focused)
4. Suggested by Nicole - committees with specific tasks who can
report to the whole group (for example, for issues like
hiring and financial
analysis)
5. Have a facilitator training for all spokes
6. Have a consensus training for all spokes
7. Meeting notes should contain next steps and action plans that
can be revisited at each meeting.
8. AmeriCorps attend at least once in their service year - then can
decide how to participate, but should feel empowered to do so
2. What is BOD's role and authority?
1. Have BOD duties been delegated to steering?
2. What would steering like the BOD to do, if anything?
3. What is Finance's role and authority?
Problem: small group that does not attract new members, generally
speaking. Can we encourage greater participation in Finance -or- fold some
finance responsibilities back into steering?
4. What is AmeriCorps (members, supervisors, and program director) role
and authority.
How can we convey that AmeriCorps members also have ownership in the
UCIMC outside the rules and regulations of AmeriCorps?
5. What is our structure? What is working and what is not?
1. What are the rights and responsibilities of members?
2. What are the rights and responsibilities of WG?
We did not set a date for a second meeting on this topic, but that should
happen, perhaps at the GMM this fall. More discussion about next steps can
also take place at this week's steering meeting on July 1 at 8pm at the IMC.
I hope that these questions will help shape further discussions and
strengthen the IMC!
Best,
Nicole
On Mon, Jun 28, 2010 at 2:19 PM, Elizabeth Simpson <elizacorps at yahoo.com>wrote:
> Hi folks-
>
> Can someone send out notes to yesterday's meeting? I know that at least I
> couldn't make it, and I think Danielle couldn't either.
>
> In Community Connections we talked about having a couple meetings over the
> summer, leading up to a vision/mission retreat in september. This is a
> different, but related, question to how the IMC is structured/functions, but
> we talked about having meetings that incorporated both aspects, perhaps
> bi-monthly over the summer.
>
> On that note, I had an idea to rename finance finance/general operations,
> so that people could understand where decisions are being made (right now
> there are a lot of decisions in finance meetings that folks would look to
> steering for- this means peeps are both less informed and don't support
> finance.gen ops as much as is needed) and put in their input and support
> appropriately.
>
> -elizaBeth
>
>
> It's summer! That means I'm on email less often. Please feel free to call
> for timely issues: 217-344-8324
>
> support Change of State!
> We work collectively to create engagedperformance art which transforms the
> social environment within and beyond the performance.
>
> *http://tinyurl.com/aquatowndonation*
> (please be sure to designate your donation to Change of State Performance
> Project)
>
>
> ------------------------------
> *From:* Chris Ritzo <chris.ritzo at gmail.com>
> *To:* UC IMC <imc at ucimc.org>
> *Sent:* Tue, June 22, 2010 9:34:09 PM
> *Subject:* Re: [IMC] Steering meeting notes from June 3
>
> Last month spokes were to report to their working groups the need to
> come together for a retreat of sorts- to discuss a variety of things-
> what's the role & authority of steering? what do working groups want
> the UCIMC to look like? How can we do a better job of being
> accountable to each other so this vision actually happens? other
> visioning/imagining discussion.
>
> A proposed date was June 27. So can we get a virtual show of hands-
> who can be at a preliminary discussion this Sunday to visit with
> Nicole?
>
> Also, who is hosting Steering on July 1? I propose the following agenda
> items:
>
> - Decision on moving steering group meeting time
> - Report on status of the Americorps program - what have we done so
> far & what will the program look like next year.
> - Finance report/update
> - ?
>
> Chris
>
> On Mon, Jun 7, 2010 at 3:57 PM, Bob Illyes <illyes at uiuc.edu> wrote:
> > I'm partial to June 27th for the preliminary discussion that Nicole
> refers
> > to, if the 20th doesn't work. There are large advantages to as many
> Spokes
> > as possible having an extended conversation with Nicole before she must
> > leave town. I may not be in town for a July meeting, nor will others, I
> > suspect, and then Nicole will be gone.
> >
> > Bob
> >
> >
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> >
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--
Nicole Pion
Outreach and Development Adviser
AmeriCorps CTC VISTA
Urbana-Champaign Independent Media Center
--
Nicole Pion
Outreach and Development Adviser
AmeriCorps CTC VISTA
Urbana-Champaign Independent Media Center
--
This message has been scanned for viruses and
dangerous content by MailScanner, and is
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