[Imcamericorps] [IMC] Dedicated Meeting Room 15 was Re: Steering meeting 4/7/11 minutes
Elizabeth Simpson
elizacorps at yahoo.com
Fri Apr 29 12:39:02 CDT 2011
Hi folks-
It would be a great loss to all if we go back on the (consensed upon) decision about a meeting space. Anyone who has tried to meet while other events (by which I mean that there is ANYONE around talking) are happening, or to talk about issues that involve any degree of confidentiality, know that another option would be GOLD.
At this point I suggest that the question is not WHETHER to make this change, but how to do so in ways that work for all. Brian had some great suggestions. Chris R. did not block the idea, but voiced that such decisions should be made with the Library group.
I don't have hours and drive to write and read endless emails, but I do really care about this issue, as I'm sure many others do. Can we put the 'how to do this well' on the steering agenda next week and discuss it there (not here?)
Thanks,
elizaBeth
p.s. I've been teaching a class on thursdays for months, but its over now so I can start coming again.
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--- On Fri, 4/29/11, Brian Dolinar <briandolinar at gmail.com> wrote:
From: Brian Dolinar <briandolinar at gmail.com>
Subject: Re: [IMC] Dedicated Meeting Room 15 was Re: Steering meeting 4/7/11 minutes
To: "Mike Lehman" <rebelmike at earthlink.net>
Cc: "imc" <imc at ucimc.org>, librarians at ucimc.org, "imcamericorps" <imcamericorps at lists.chambana.net>
Date: Friday, April 29, 2011, 1:30 PM
Hey all,
I wasn't at the last Steering, but admit to being one of those grumbling when I heard about the proposal to move meetings downstairs.
One of the greatest compliments I have heard from folks over the last year or two since getting Americorps is that when they come in the IMC it is bustling with activity. I think holding meetings in the main space and having a meeting area contributes to this bustling.
Is it possible to retain some library/meeting space in the main public space and move more valuable library items down to the old Makerspace room?
And as a compromise could folks still meet in the main space and have the downstairs room as a dedicated meeting room / back up space?
BD
And thanks to finance for holding down the books so the rest of us can make media.
On Fri, Apr 29, 2011 at 12:22 PM, Mike Lehman <rebelmike at earthlink.net> wrote:
Chris,
Near as I can tell, we're just getting to the point of organizing
implementing this, so that's why moving things was brought up. Of
course you've got your hands full with things at the zine fest this
weekend and there's no point in moving a resources that's in the
process of being used, either. I don't believe anyone planned to
move that fast, but maybe I missed something?
We want to get at least the meeting aspect of things up, because
then the room can be marketed and rented when it's not being used
for IMC purposes, as well as freeing up the main space for rental
without conflicts with IMC meetings. With several empty studios and
the summer coming up, letting spaces sit empty that can generate
income until we decide to wander back to actually implementing a
decision already made is not a good idea.
Everyone,
So the conversation to do that has to start sometime, so it has. It
shouldn't need another meeting, just coordination over email. Please
folks, let's use email properly, I've changed the subject line so
that we can organize this here with everyone's input, and move
forward with working this out so we can make the changes we've
already agreed to come to pass, as well as doing it in a way that is
respectful of everyone's concerns.
Mike Lehman
On 4/29/2011 11:19 AM, Chris Ritzo wrote:
Mike,
Here is a link to my list post: http://lists.chambana.net/pipermail/imc/2011-April/009959.html
I meant to say that I'd sent this after the April steering
meeting, not March. I think it's important to state that I'm not
blocking anything at this point. I'm totally open to using the
room downstairs as a meeting room. I also think that the first
floor provides more access than what we'd be able to provide
downstairs. There are some materials that would be better suited
to be in a less public space also.
So just to be clear, the issue here isn't that we don't want to
move stuff, it's more about how people are going about it. No
discussion on this (until now) has happened in public on lists, or
been reflected in meeting minute notes, and the general tone of
steering has been to limit discussion in favor of getting through
agenda items quickly. This is needed, but the discussion has to
happen somewhere and the listservs are the place that is supposed
to happen. Conversations off-list still need to happen- that's how
this topic of moving the library got started.
We can talk about it more next week at steering, or on this thread
if anyone else wants to do so.
CR
On Fri, Apr 29, 2011 at 10:57 AM, Mike
Lehman <rebelmike at earthlink.net>
wrote:
Chris,
Could you resend the email referencing the questions raised
after the March Steering meeting you needed answers about,
please? I can't find it in my saved email and I don't recall
the message. That would be helpful to have so everyone is on
the same page here, especially for those of us who weren't
at the March meeting. And that would facilitate having a
discussion on the list.
I do know that implementation of the move was left somewhat
up in the air after April's Steering meeting when the
decision was made to set-up and use the meeting room.
Several people have asked me about it and I've encouraged
them to start reaching out to people to organize things, get
the room cleaned up, and get some furniture in there so it
can be used.
Mike Lehman
On 4/28/2011 10:25 PM, Chris Ritzo wrote:
Since it's been nearly a month since I
sent this email to ask for clarification about the
space discussion at March's steering meeting regarding
the moving of the library materials and access to the
new shared meeting space.
While I've had a couple off-list conversations about
this with some americorps members, the library group
has not consensed to move our materials because these
questions remain unanswered and people seem to refuse
to have discussions on list.
The library group remains open to this possibility,
but I want to reiterate publicly that we have not
agreed to moving any materials yet. I've hear rumors
that moving the library is a potential "project" for
Americorps week. This is unacceptable unless the group
responsible for maintaining those materials is first
consulted. Anything else will result in our issuing a
block officially. I will be at steering next week if
this is something that other groups wish to discuss.
Chris
On Sat, Apr 9, 2011 at 5:13
PM, Chris Ritzo <chris.ritzo at gmail.com>
wrote:
RE: consensus on
Rm 15 becoming common meeting space.
I missed this portion of the meeting and wanted to
ask if there were
more specific discussions on organizing the space,
what would be moved
there, etc. Was a timeline discussed? Is there a
sub-group of
interested folks who are helping with this
endeavor? How can one get
involved to help? If anyone would add clarifying
details that would be
great.
Two items of interest to working groups I am
involved in:
- I'll inform the Makerspace about moving any
items still in Room 15.
- Library relocation. I don't know if this was
discussed at Steering
specifically, but Austin did approach me about
this.
>From conversations I've had with others, it
seems there is interest in
relocating library materials there, and I believe
the Librarians group
would be open to that, we'll just need to consense
on that the next
time we all meet.
More ideas/discussion to add to moving/relocation
planning are below:
The librarians group is hosting a zine fest April
30th, and May 1st,
so any relocation would not be able to happen
until after that time. I
can meet with whomever is planning the new space
layout to talk about
what space needs, shelving locations, etc. I don't
know what people's
ideas are currently about a timeline for this, but
moving the library
materials, building/moving shelves, etc. is a big
job. We'll need some
help, which I'm sure won't be a problem. I'd say
that given everyone's
schedules and other commitments this could easily
happen by the end of
summer.
Thanks for listening.... :)
On Thu, Apr 7, 2011 at 10:15 PM, Jacob Barton
<udderbot at gmail.com>
wrote:
> Steering meeting April 7, 2011
>
> Action items:
>
> Marya will draft a statement of support
for Indymedia Egypt by next Friday
>
> Mike will invite interested parties to a
caucus meeting on Security issues,
> including Key changing policy.
>
> Leon & Barry will post no-nonsense,
reasonably-merciful stuff-in-halls
> policy.
>
> Consensuses:
>
> Room 15 (the old Makerspace room) will
become a dedicated, primary meeting
> space for working groups who currently
meet in the main space.
>
> IMC fridge will become Shows fridge,
mini-fridge will become IMC fridge.
>
> Introductions
>
> Present: ((Isak shows, Leon buiding,
Austin finance, Jacob oddmusic/RFU,
> Marya print, Bob print, Todd shows, Ed
shows, Mike finance, Chris tech, Durl
> treasurer, Barry bikeproject, Larry
shows, …Sally finance))
>
> Tech clarification (Chris)
>
> Tech group has a specific role that has
started having some scope creep.
> The role of the Tech group is to provide
infrastructure, service support.
> Regarding equipment, we maintain our
servers, the public computer lab,
> support on specific workstations if there
are needs.
>
> Requests for monitors, additional
computers, wireless access points, laptops
> are beyond our current capacity. Tech
will help you set things up, but not
> for ongoing support, upgrades, equipment
-- that's the responsibility of
> working groups.
>
> Q's for Chris/Tech
>
> How are requests made? Use the email
list (imc-tech at ucimc.org)
>
> How about adding printers, wireless nodes
to the network? We will
> collaborate on a case by case basis.
>
> Round of applause!
>
> Can you formulate what exactly you don't
do? We've talked about that. The
> Help Desk has become the place for
handling more general issues.
>
> Resolution of support for Indy Media in
Egypt (re Mike's email)
>
> It's a good idea! Maybe an email to send
to global IMC communications list.
>
> Marya is willing to draft a statement of
support. Will write email by next
> Friday (April 15)
>
> Mike and the government
>
> Be prepared for a government shutdown.
If shutdown, Americorps will be
> legally prohibited from working.
>
> Fire re-inspection Monday. We're on the
right track. The big deal: extension
> cords! See Mike's email.
>
> We spend a lot of time coordinating with
city officials. This was the first
> fire inspection in 6 years because they
just realized we own the building,
> not the feds!
>
> Touched base with police regarding recent
kidshow incident. We have an open
> line of communication with them.
>
> Security (Mike)
>
> Security issue has been raised; as an
employer organization, we must
> address!
>
> Mike will email-invite interested folks
to a meeting two weeks from today
> (April 21st, 8PM)
>
> Key Changes
>
> Larry proposes that key issues, unless an
absolute safety issue, should come
> before Steering.
>
> The specific issue? Maintenance room -
The day after last steering, the
> door on the maintenance closet was
changed, to the surprise of many.
> (crosstalk, mayhem, apologies) This was
an issue of miscommunication. Key
> issues coming before Steering has been
the general rule, though keys are
> just the beginning.
>
> Move the question of key changes into the
security caucus discussion.
>
> Joke (Austin)
>
> Just a quick thing, I ran into ex-mayor
Schweighart the other day, and he
> said "Hey Austin, your hair is getting
pretty thin!" And I said "It's okay,
> who wants fat hair?"
>
> Meta comment (Chris)
>
> Moving the meeting along is good, so long
as it doesn't close off dialogue.
> Steering is the place to have that
dialogue & consensus.
>
> Building cleanup (Leon)
>
> Hallways are not a good place to store
stuff that doesn't fit in your
> space. We don't have a choice in some
cases because of fire safety issues.
> We're working on a system.
>
> Barry: Bikeproj has similar issues. It's
great to come up with a *rule*,
> tell people once, then be able to point
to them when you enforce them. The
> step of putting something in the hallway
should be the tremendous deal, not
> the act of removing something.
>
> There are non-IMC-directly-afiliated
groups who feel at home here, who don't
> have space. Maybe we need a designated
storage space or archive.
>
> Leon and Barry will work together to
create a policy and post it.
>
> Proposal to De-Conflict Main Space Usage,
Create Dedicated Meeting Room
>
> See email from Mike for context.
>
> Working groups would not have to pay to
have meeting. Dedicated space would
> become the first choice for meetings.
>
> We'd need to schedule that space, post it
on the door.
>
> Isak: The conflicts are happening several
times a week, every week.
> Eliminate that, and recurring users of
main space will increase.
>
> Computer lab? Grant fell through.
>
> Opportunity cost of $3600 room rental.
Finance is confident we'll make up
> more than that if Thursday nights become
rentable.
>
> CONSENSUS achieved.
>
> Long-term stuff
>
> Set date for Fall GMM - Let's do this by
the next Steering meeting..
>
> There has been a suggestion for retreat
at Kalyx Center.
>
> Alice Tang of Cupertino, CA, who passed a
year ago today, left a
> considerable sum to UC-IMC. We should
invest/spend it wisely. Let's start
> thinking & proposing. Ideas raised:
>
> - Close off, adding separate entrance to
Sun Room
>
> - Real accessibility
>
> - Accessibility for downstairs
>
> - Key card system
>
> - Paying off mortgage
>
> - Upgrade heating-cooling system (our
energy bill is twice our mortgage
> payments)
>
> Odds & Ends (Todd)
>
> Shows bought a small refrigerator. The
big fridge is practically empty.
> Can shows use the big fridge & IMC
use the new small one? No concerns
> raised = CONSENSUS.
>
> It gets really hot on 1st floor! Opening
window makes the people near the
> window cold.
>
> Mike: When it's between 30°-50° outside,
system mayhem results.. There's no
> simple turn-it-down solution, but there
are expensive solutions.
>
>
_______________________________________________
> IMC mailing list
> IMC at lists.chambana.net
> http://lists.chambana.net/mailman/listinfo/imc
>
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303 W. Locust St.
Urbana, IL 61801
briandolinar at gmail.com
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