[rfu-membership] Membership Meeting Notes, Jan. 13, 2008

[RANDALL R HAWKINS]

My first thought about where to send an announcement if a show will be missed, was to send it to the station list.  It does seem like everyone should be aware when a show is not going to air, and that then someone can hopefully sub.  The automation does prevent dead air -- but it is not the same as a live show.  But I have rethought this.
   
  And here is what I am realizing.  Most people are just not available or able or interested in hosting a show at another time slot during the week.  Once is a lot to be ready for.  I don't think most people are watching their e-mail waiting for another time slot to come open.  Most djs are just hitting delete when they see these announcements, because it is a need they can't fill.  But, I also know that there was at least one week, when we really would have liked to have done an extra show, and even though there were several cancellations that week, I could never figure out when they were, so we never filled a spot.
   
  So here is my final suggestion, even though I understand the idea of keeping everyone abreast of  when a show is not airing, I think it is unnecessary to most djs.  There are a few who might find it helpful, and they can subscribe to the membership list, if we make that the place to post it.  Great, more people who are aware other membership issues that appear on this list, and when the membership group meets.  Keep the station list lower traffic for those who are only able to do their own show, and don't need to wade through all of it.  AND, when a show posts that they will not be able to air, I would like to suggest that they include the day and time that their show generally airs to make it easier for someone to know that the studio is now open during that time slot. I know that we doing good right now to get them to post at all, but if we are beginning a habit, lets ask that they supply the information that will be most useful.
   
  Lavana
   
  
Mike Lehman <rebelmike at earthlink.net> wrote:
  Lavana,
You can access all the RFU list at this link:
http://lists.chambana.net/cgi-bin/listinfo

Page down to the RFU lists. There are eight currently.

The RFU list is the original one and is now used for general discussion. 
The RFU-Automation, Finance, and Membership list are currently somewhat 
active and are connected, ideally, to the areas of responsibility for 
each of those working groups. Tech is on there, too, but sees little use 
although it would be great if it did. RFU-Schedule was used a lot in the 
beginning to coordinate show proposals and scheduling, but this work is 
now done on Membership's list.

RFU-Station is for official station business only and is the one list 
that every programming group is required to stay subscribed to so that 
they are aware of official announcements. People sometimes send or cc 
mail there, but unless it is something that every programming group 
needs to know about, I admin it out. Sometimes, if it is important to 
another list, I'll manually resend it to the appropriate group. The 
reason I don't think it's a good idea to send missed show to it is to 
keep it low traffic and to encourage people to subscribe to one of the 
other lists.

IIRC, we did agree that every group should be subscribed to at least the 
list of a working group that they claimed to be a member of. This is 
only partially in effect at this time, but would be a good idea to 
verify and add them to the respective group list during the retraining 
effort that is coming up.

If there's anything I didn't cover you'd like to know about, just ask.
Mike Lehman

RANDALL R HAWKINS wrote:
> I really do not understand the system of e-mail lists at all. Where 
> can I easily go to be reminded of what all the many lists are, and the 
> purpose of each?
> Lavana
>
>
> */Mike Lehman /* wrote:
>
> Noel,
> I'm OK either way about which list to send missed show notices to.
> The
> thing is that if everyone missing shows actually sent proper notice,
> it's going to overwhelm the general discussion list and there will be
> even fewer people subscribed to it than currently. The most important
> things is to send them consistently to one place.
>
> My idea about using the Membership list for the missed meeting
> notices
> is so that they are concentrated on the relevant list. With
> automation,
> there is no dead air. The problem is that unless we get this fixed,
> there will be NO air for anyone soon!
>
> As for any specific show missing a few times, I'm much more worried
> about the overall trend than individual performance. And I certainly
> don't want to fault Janice, as she is doing her best with the mess
> that
> the station membership as a whole is handing her. We should try to
> concentrate on getting a plan to fix the entire issue, rather than
> what
> any individual show is doing or not doing.
>
> I suspect that your 6 is due to sending a miss notice that covered
> multiple weeks over the break. But you should have gotten credit
> for at
> least one miss, so maybe we're not looking everywhere the messages
> were
> logged. We should remember that the best place to track these is
> at the
> list archives, either:
> http://lists.chambana.net/cgi-bin/private/rfu/
> or
> http://lists.chambana.net/mailman/archive/rfu-membership/
>
> I do know that I delete any miss notices sent to RFU-station. That
> just
> is not a good list to use or we'll have trouble keeping people on
> it. I
> don't think it's a burden to ask those wanting to fill miss shows,
> either the gen discussion list or memmbership to look someplace
> special.
> Mike Lehman
>
> Noel L. Vivar wrote:
> > SNIP
> > 2) I actually think that absence notifications should go to the
> > general discussion list. This way, everyone knows that someone
> is not
> > coming in and can plan to substitute.
> >
> > Thanks. -Noel
>
> _______________________________________________
> rfu-membership mailing list
> rfu-membership at lists.chambana.net
> http://lists.chambana.net/cgi-bin/listinfo/rfu-membership
>
>

_______________________________________________
rfu-membership mailing list
rfu-membership at lists.chambana.net
http://lists.chambana.net/cgi-bin/listinfo/rfu-membership

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://lists.chambana.net/mailman/archive/rfu-membership/attachments/20080121/00a5b54c/attachment.htm