[Rfu-station] Station Meeting Tuesday

[Andrew Ó Baoill]

Our next meeting is this Tuesday at 8pm.

We will be discussing, and deciding, on the proposal to introduce  
office hours for all WRFU volunteers.

We will also be seeking to appoint meeting conveners. See below for  
description of the role. If you would be interested, or think someone  
else would be a good candidate, let me know.

AGENDA will include:

- Introductions
- Choose facilitator, note-taker
- Office Hours proposal
- Meeting Convener positions
- Workday date - decide
- REPORTS
  - - Steering (Tom Garza will be unavoidably absent. Can someone else  
report?)
  - - Station Manager
  - - Automation
  - - Membership and training
  - - Tech / equipment / facilities
  - - Finance
  - - Outreach

OFFICE-HOURS PROPOSAL
Summary: Introduce a schedule of regular office-hours, when volunteers  
will be at WRFU and the IMC, working on station projects and available  
to answer queries from the public. Require that all volunteers sign up  
for a regular shift as part of their volunteer requirement.

Discussion: These hours will provide an easy entry point for new  
volunteers to get involved with working groups and existing station  
projects; the regular schedule will encourage volunteers to contribute  
productively to necessary station tasks, as many/most can be  
accomplished during office hours; training and new member processing  
could have regular scheduled times during the office hours block.  
Office hours will provide a means for volunteers to meet and interact  
regularly with others, building the sense of community within the  
station.

It will be necessary to have sufficient flexibility, in the block  
selected for office hours, to accommodate volunteers with varied other  
commitments. We should start with a modest, but sustainable, schedule,  
and seek to build it out as we enter the Fall semester and the number  
of volunteers expands. The schedule should take account of factors  
such as campus holidays, when many volunteers are out of town.

The station is currently automated 2-6pm daily, so the studio is  
available for use by volunteers. During times when the studio is used  
by live shows, volunteers could double as IMC staffers.

Initial Proposal: Monday to Thursday, 4-6pm, and Saturday 12-2pm, be  
set as office hours, and that all volunteers be required to sign up  
for 1-2 hours a week. Limit number of volunteers on each hour, to  
ensure all hours are covered. Have hours in operation by our next  
meeting (18 July).

MEETING CONVENER
We need volunteers to act as ongoing meeting conveners: to make sure  
meetings are called and facilitators. These individuals might  
facilitate meetings themselves, or ensure others are recruited before  
each meeting. Tasks include sending out meeting notices in advance of  
meetings, collecting agenda items, facilitating meeting, making sure  
notes are taken and posted to lists. Additional tasks could include  
printing meeting notices and notes and placing them in studio.

We've been looking to fill this position for a while. Now that we have  
a new manager, and as I'll be leaving town at the end of July, it  
would be great if we could get this out of the way at this meeting -  
send in your nominations now!

Andrew