[Imc-makerspace] Mini-Maker Faire 2013 - June Meeting Agenda (June 3rd)
Erich Heine
sophacles at gmail.com
Fri Jun 7 13:48:58 UTC 2013
Hi all,
Looks like you're doing amazing stuff so far, I'm psyched to see the wheels
turing on this! I haven't been able to make any of the planning meetings,
but if anyone needs help getting things done, feel free to task me with
something.
Regards,
Erich
On Tue, Jun 4, 2013 at 11:18 PM, Jeffrey Putney <quaker at gmail.com> wrote:
> Hey Everyone,
>
> We had a great planning meeting monday night and I think it's safe to say
> we covered a lot!
>
> Most important highlights:
>
> - *Next Meeting 6/17/13 7pm at Makerspace urbana
> *
> - *Were going to move the maker faire planning discussion to it's own
> mailing list, so if you want to continue getting updates please sign up
> here: https://lists.chambana.net/mailman/listinfo/makerfaire-discuss*
> - *Our main planning document is being created here:
> https://docs.google.com/document/d/1UV3b4wLglbPeHY5z-FD8qAuiTRMrOQhBwsY1W6xBLfo/edit?usp=sharing
> *
>
> *
> *
> And here are the meeting minutes for the record:
> *
>
> 1.
>
> Updates on action items from the previous meeting.
> 1.
>
> Update website - Emily (Done and awesome)
> 2.
>
> Create flyer - Carleen (Done and awesome)
> 3.
>
> Facebook event - Jeff (Done)
> 4.
>
> Call for Makers Google Doc Form - Carleen (Done)
> 5.
>
> http://goo.gl/RMwuM <http://goo.gl/RMwuM>
> 6.
>
> Sponsorship form Google doc form - Carleen (pass to next meeting)
> 7.
>
> Press kit - cover letter - Monica (Done with parts that didn't
> require more input)
> 8.
>
> archive 2012 pages & create 2013 pages (Pass to next meeting)
> 9.
>
> add organizers to mini-maker-faire-producers at googlegroups.com(emily, jeff, liz, monica) (Done)
> 2.
>
> New Items to discuss
> 1.
>
> Outreach
> 1.
>
> Flyering
> 2.
>
> Contacting groups
> 2.
>
> Sponsorship
> 3.
>
> tasks for finding sponsors
> 4.
>
> Volunteer Opportunities
>
> define smaller volunteer opportunities for people who would like to
> help in more specific ways then general planning.
>
>
>
> 1.
>
> Planning Group listserv
>
> make sure everyone is on it before switching over to it.
>
>
>
> 1.
>
> Action items for next meeting
> 1.
>
> Outreach
> 1.
>
> Update our website to link to the ucmakerfaire site.
> 2.
>
> Make quarter sheet flyer (carleen)
> 3.
>
> Upload flyer online and distribute link (Carleen)
> 2.
>
> Make facebook event for the next meeting (Jeff)
> 3.
>
> Sponsorship form on Google docs (Carleen and monica will meet
> wednesday) (and finish by June 12th)
> 4.
>
> Break the press kit into two:
> 1.
>
> Call for makers press kit. (Beth, Gergana)
> 2.
>
> Actual event press kit
> 5.
>
> archive 2012 pages & create 2013 pages (Liz, Jeff to give liz
> access)
> 6.
>
> Outreach
> 1.
>
> Get a list of flyer places (Carleen, Beth)
> 2.
>
> Find a printer (Jeff)
> 7.
>
> “Were doing something check list” (Beth)
> 8.
>
> Create new mini-maker-Faire listserve and make sure everyone knows
> where to get on it (Jeff)
> 9.
>
> Sponsorship
> 1.
>
> Define opportunities (Liz, Monica)
> 2.
>
> Calling people (Monica, Liz)
> 10.
>
> Add @makerspace alias to the gmail account
> 11.
>
> Make sure everyone has access to the shared folder. include
> Jonathan Sivier <jsivier at illinois.edu> Heidi Krahling <
> hkrahlin at gmail.com>, carlhewitt2000 at gmail.com) (Jeff)
> 2.
>
> Volunteer opportunities brainstorm:
>
>
> -
>
> Flyering
> -
>
> Contact Sponsors, sending press kits
> -
>
> Greeters
> -
>
> Setup people
> -
>
> Setup tables
> -
>
> Food setup
> -
>
> sign makers
> -
>
> cleanup
> -
>
> volunteer coordinator (calling, scheduling)
> -
>
> mailings, card writing
> -
>
> thank you, for sponsors
> -
>
> social media coordinator
> -
>
> soliciting donation
> -
>
> picking up donation
> -
>
> follow up calls to whomever got the press release
> -
>
> Make a brochure
> -
>
> Hand it out the day of
> -
>
> People counter
> -
>
> Photog (perhaps pay a student)
> -
>
> Check into made fest (https://www.facebook.com/themadefest)
>
> *
> *
>
> That's all for now.
> Thanks everyone!
> Jeff
> *
>
>
> On Sun, Jun 2, 2013 at 9:28 PM, Jeffrey Putney <quaker at gmail.com> wrote:
>
>> This is just a reminder that we set our next maker faire planning meeting
>> for Monday June 3rd(Tomorrow!)at makerspace urbana at 7pm. Here is the
>> agenda I have so far:
>>
>> *) Updates on action items for june 3rd.
>> --Update website - Emily
>> --Create flyer - Carleen
>> --Facebook event - Jeff
>> --Call for Makers Google Doc Form - Carleen
>> http://goo.gl/RMwuM
>> --Sponsorship form Google doc form - Carleen
>> --Press kit - cover letter - Monica
>> --archive 2012 pages & create 2013 pages (Chris)
>> --add organizers to mini-maker-faire-producers at googlegroups.com(emily, jeff, liz, monica)
>> *) Outreach
>> --Flying
>> --Contacting groups
>> *) Sponsorship
>> -- tasks for finding sponsors
>> *) Volunteer Opportunities
>> -- define smaller volunteer opportunities for people who would like
>> to help in more specific ways then general planning.
>> *) Planning Group listserv
>> --make sure everyone is on it before switching over to it.
>>
>> Anything else? Bring it with you to the meeting.
>>
>> We're located in basement Room # 16 at the Independent Media Center (202
>> S. Broadway, Urbana, IL). If the outside door is locked just call (816)
>> 287-1717
>>
>> Hope to see you tomorrow!
>> Jeff
>>
>> --
>> Jeffrey Putney
>> Senior Software Engineer
>> Diagnostic Photonics
>> 217-766-6580
>>
>
>
>
> --
> Jeffrey Putney
> Senior Software Engineer
> Diagnostic Photonics
> 217-766-6580
>
> _______________________________________________
> Imc-makerspace mailing list
> Imc-makerspace at lists.chambana.net
> https://lists.chambana.net/mailman/listinfo/imc-makerspace
>
>
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