[UCIMC-Tech] Re: Steering Meeting Notes

[Nicole Pion]

Please note that there will be a General Membership Meeting on the afternoon
of Sunday, December 14th.  In looking at the IMC calendar, we have events
from 10-2 and 6:30-9:30 that day.  I suggest that we plan the GMM from
3-5pm.

Any group wishing to host this meeting, please reply to the list.

Nicole

On Fri, Nov 7, 2008 at 5:13 PM, Nicole Pion <nicole.pion at gmail.com> wrote:

> Notes from Steering Meeting
>
> November 6, 2008
>
> Working Group Updates:
>
> *Shows, Ed Hawkes & Lainey Waugh
> *Staffing concerns: the shows group is short-handed lately.  Does the
> Cranksgiving event need IMC staff?
>
> In January, the IMC will have an intern here who will handle all contract
> needs and enhance use of the space via educational and outreach programming.
>
> Shows should only respond to those events that it can handle.  To this
> end, all contracts should have at least on (and for larger events 2) IMC
> representatives, plus their contact information, who are committed to
> staffing the show.  Without this information, shows cannot be formally
> approved on the calendar.
>
> Lainey will look over the upcoming shows to make sure that they all have
> adequate staffing while the group implements this policy.
>
> *VISTA / Outreach, Nicole Pion*
> The AmeriCorps grant has been submitted, with possible feedback by
> December.
>
> This is a call to all working groups to please submit some specific
> descriptions of volunteer roles that I can post to volunteer websites and
> advertise throughout town.  This will help with many of our new groups
> that will be able to get off the ground and start making an impact with a
> some new support, but it also applies to other working groups that may have
> specific needs.
>
> Another item I would like groups to consider is soliciting formal
> internships.  I will advertise these positions within relevant departments
> at UICU, Parkland, and even local high schools, depending on the groups'
> requests.  This is a great way to get committed help on specific projects
> and initiatives.  Please email me if you are interested.   Now is the
> perfect time to look for spring interns.
>
> *Books to Prisoners*
> Books to Prisoners recently had a very successful book sale - thanks to Deb
> Sanders and all our many, many volunteers!
>
> *Tech, Josh King*
> The new IMC site is up, online, and being improved.   Josh is still
> working through some bugs, but please email the tech group about any bugs or
> other glitches you encounter.
>
> *Print, Bob Illyes*
> Print is working on their next issue, to be proofed in two weeks.  The
> deadline for submissions is Wednesday.
>
> *Production, Steven Fonzo*
> Production will now focus on doing more trainings and workshops.  Each
> group should designate 1 or 2 people who would like to serve as that group's
> media support contact, who will attend the trainings, not only to learn how
> to utilize the many media outlets available to working groups, but also to
> learn which outlets can benefit the groups and how.
>
> IMC video news is up and running again and volunteer news crews are needed!
> Our goal is to produce half an hour's worth of video news each month.  Please
> contact the production group if you are interested, these news segments can
> be about anything, but we need involved community members.
>
> SUPPORT THE PRODUCTION GROUP: our video camera was broken about 1 month
> ago.  A new one costs just under $200 and will greatly enhance our
> capacity to be able to respond quickly to news events.  Please contribute
> to the fund.  At the steering meeting alone we raised $52.75.
>
> Production and shows are planning to host a Pizza & Movie Night fundraiser.
> Rentertainment and Papa John's have offered to help sponsor the event.  Date
> TBD.  If you are interested in helping to plan this event, please email
> the Production group or join us at a meeting (Wed night at 7).
>
> *Finance, Danielle Chynoweth, Jason Turner
> *The group will have a meeting next week to decide how to proceed with the
> property tax case.  The '07 audit has been finalized, and the group is
> working to enhance building cost efficiency, based on rent and/or space
> income on a raw square footage cost analysis.
>
> OJC is still paying rent, but offices and parking spaces are available.
>
> Key changes:  Mid-January, all #4 key locks will be changed.  Members will
> need to exchange the old key for a new one, and in doing so, any lapsed
> memberships should be updated to retain key privileges.
>
> *IMC Librarians, Chris Ritzo, Lainey Waugh
> *The Librarians group is newly reformed.  They are currently going through
> the collection and creating an updated database.  Steering empowered the
> group to edit old items in the collection and to rearrange the space to
> accommodate more bookshelves and seating.
>
> *Building Maintenance, Chris Evans
> *The bathrooms will be cleaned on a weekly basis.  Groups, please be
> diligent about turning off running water and notifying building staff of
> leaks and other concerns.
>
> *AWARE, Barbara Kessel, Stewart Levy
> *Scrolling sign with facts on the wars in Iraq and Afghanistan will be
> mounted on the wall in the IMC lobby.
>
> *Artists Group, Danielle Chynoweth
> *We now have a kiln and a kick, just needs a permanent home in the IMC.
>
> *Notes:
> *Chris Hampson's IMC sign has been approved by the city!  The sign that
> will have all working group names is still under review.
>
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-- 
Nicole Pion
Outreach and Development Adviser
AmeriCorps CTC VISTA
Urbana-Champaign Independent Media Center
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