[UCIMC-Tech] Finance computer state

[JOY]

Hello Brian,

Thanks so much for troubleshooting!!! It is unfortunate that it worked fine
and then out of the blue, quit functioning, but that has been my experience
with windows...

If you want me to function, I will need ms office and excel, along with
quickbooks. Open office will not do. I cannot emphasize that enough. It is
not open for discussion.

As a Mac user, I do not personally own the license to any of these current
applications for windows. I own an older version but most folks send files
in the newer version that cannot be opened with the older version. Can the
copy that is currently on the computer be reinstalled on the new hard drive?

It is possible that Jason may have the Quickbooks disc, and would need to
locate that, but it has been removed from the finance office. JASON WOULD
NEED TO MAKE SURE THAT HE HAS THE MOST CURRENT BACKUP OF QB AND I THINK HE
DID THAT LAST NIGHT BUT I WOULD WANT TO CALL HIM BEFORE YOU BEGIN DOING
ANYTHING!!!

It may be time to buckle down and purchase this software if we don't have it
on hand any more. How about through tech soup? Their new ordering year just
started July 1 so we should be able to purchase 4 items, I think is how that
works... Or we could use funds from the Americorp grant, which includes $500
for office supplies.

Fellow Financiers, please chime in...

Joy

On Fri, Jul 16, 2010 at 4:55 PM, Brian Duggan <bcdugga at gmail.com> wrote:

> There are several indicators that the hard disk in the finance computer
> is dying.
>
> The bad news is that the backup software was in a 99% configured state,
> and no backups were actually occurring.
>
> The good news is that we can still read the disk fine for now. A few
> hours ago I started a local backup to a large, external USB hard disk.
> This process is going very slowly and won't be complete for another
> couple hours or so.
>
> The ideal solution would be to replace the disk once this process is
> complete, reinstall Windows and QuickBooks, then restore the finance data.
>
> In order to do this, we need a few things:
>
> What are the essential applications on the finance computer besides
> QuickBooks? Is MS Office absolutely necessary? Would OpenOffice do? Others?
>
> For the applications that are necessary, which do you, Joy or Jason,
> have licensed copies of? This includes the CD and any associated license
> key.
>
> After we've backed up the finance data and obtained copies of all the
> necessary software, we can begin rebuilding the finance computer.
>
> Thanks!
> Brian
>
> --
> Brian Duggan
> Technical Projects Developer
> UC Independent Media Center
> http://www.ucimc.org | 309 310 7026
>



-- 
Joy Davis
UCIMC Office Manager
202 S. Broadway Ave., Suite 100
Urbana, IL 61801
imcbooks at gmail.com
217.344.8820
www.ucimc.org
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