[UCIMC-Tech] Finance computer state

Sat Jul 17 16:31:45 CDT 2010

Hi Joy,

It's good that Jason got a backup of the Quickbooks files. I haven't had
much luck getting a good clone of the finance computer's disk. I'm still
working on it, though, and I haven't tried everything yet.

We should start ordering the necessary software immediately. What I'm
hearing we need is a copy of Windows, QuickBooks, and MS Office.

Windows 7 Pro: $257.54

http://www.amazon.com/Microsoft-FQC-00129-Windows-7-Professional/dp/B002DHLVII/ref=sr_1_2?ie=UTF8&s=software&qid=1279401727&sr=8-2

QuickBooks from TechSoup: $45 for 1 license or $99 for 3 licenses

MS Office Standard 2010 from TechSoup: $24

The finance computer meets the minimum RAM requirements for Windows 7
Pro. I'm not sure if it's possible to upgrade yet.

I'll keep you posted.

Thanks
Brian

On 7/17/10 10:56 AM, JOY wrote:
> Hi Brian,
> 
> Jason was able to back Quickbooks up to an external travel drive so we
> have the most recent backup possible. YES!
> 
> There is little need for me to come into the office until I have a
> functioning computer so if you would just let me know when I'm up and
> running I will get to work! If you have any questions, my cell is
> 217.840.3081.
> 
> Thanks for all your help Brian and Tech group!
> 
> Joy
> 
> On Fri, Jul 16, 2010 at 5:19 PM, JOY <imcbooks at gmail.com
> <mailto:imcbooks at gmail.com>> wrote:
> 
>     Hello Brian,
> 
>     Thanks so much for troubleshooting!!! It is unfortunate that it
>     worked fine and then out of the blue, quit functioning, but that has
>     been my experience with windows...
> 
>     If you want me to function, I will need ms office and excel, along
>     with quickbooks. Open office will not do. I cannot emphasize that
>     enough. It is not open for discussion.
> 
>     As a Mac user, I do not personally own the license to any of these
>     current applications for windows. I own an older version but most
>     folks send files in the newer version that cannot be opened with the
>     older version. Can the copy that is currently on the computer be
>     reinstalled on the new hard drive?
> 
>     It is possible that Jason may have the Quickbooks disc, and would
>     need to locate that, but it has been removed from the finance
>     office. JASON WOULD NEED TO MAKE SURE THAT HE HAS THE MOST CURRENT
>     BACKUP OF QB AND I THINK HE DID THAT LAST NIGHT BUT I WOULD WANT TO
>     CALL HIM BEFORE YOU BEGIN DOING ANYTHING!!!
> 
>     It may be time to buckle down and purchase this software if we don't
>     have it on hand any more. How about through tech soup? Their new
>     ordering year just started July 1 so we should be able to purchase 4
>     items, I think is how that works... Or we could use funds from the
>     Americorp grant, which includes $500 for office supplies.
> 
>     Fellow Financiers, please chime in...
> 
>     Joy
> 
>     On Fri, Jul 16, 2010 at 4:55 PM, Brian Duggan <bcdugga at gmail.com
>     <mailto:bcdugga at gmail.com>> wrote:
> 
>         There are several indicators that the hard disk in the finance
>         computer
>         is dying.
> 
>         The bad news is that the backup software was in a 99% configured
>         state,
>         and no backups were actually occurring.
> 
>         The good news is that we can still read the disk fine for now. A few
>         hours ago I started a local backup to a large, external USB hard
>         disk.
>         This process is going very slowly and won't be complete for another
>         couple hours or so.
> 
>         The ideal solution would be to replace the disk once this process is
>         complete, reinstall Windows and QuickBooks, then restore the
>         finance data.
> 
>         In order to do this, we need a few things:
> 
>         What are the essential applications on the finance computer besides
>         QuickBooks? Is MS Office absolutely necessary? Would OpenOffice
>         do? Others?
> 
>         For the applications that are necessary, which do you, Joy or Jason,
>         have licensed copies of? This includes the CD and any associated
>         license
>         key.
> 
>         After we've backed up the finance data and obtained copies of
>         all the
>         necessary software, we can begin rebuilding the finance computer.
> 
>         Thanks!
>         Brian
> 
>         --
>         Brian Duggan
>         Technical Projects Developer
>         UC Independent Media Center
>         http://www.ucimc.org | 309 310 7026
> 
> 
> 
> 
>     -- 
>     Joy Davis
>     UCIMC Office Manager
>     202 S. Broadway Ave., Suite 100
>     Urbana, IL 61801
>     imcbooks at gmail.com <mailto:imcbooks at gmail.com>
>     217.344.8820
>     www.ucimc.org <http://www.ucimc.org>
> 
> 
> 
> 
> -- 
> Joy Davis
> UCIMC Office Manager
> 202 S. Broadway Ave., Suite 100
> Urbana, IL 61801
> imcbooks at gmail.com <mailto:imcbooks at gmail.com>
> 217.344.8820
> www.ucimc.org <http://www.ucimc.org>

-- 
Brian Duggan
Technical Projects Developer
UC Independent Media Center
http://www.ucimc.org | 309 310 7026