[UCIMC-Tech] [IMC] coming tech changes to site calendar

[Mike Lehman]

One thing we need to keep in mind is that income from the Family Room 
helps support the building. We're still struggling to come up with ways 
to do that. Meetings and events that use the Family Room should make 
some contribution to supporting the IMC, which is a very important 
reason why they should be accounted for on the calendar.

I am not adverse to any particular group managing the Family Room, but 
they need to be conscious of the fact that the calendar is not just 
about coordination of use, but reminding those using the facility to 
contribute to its support. I am really appreciative of the efforts that 
Shows has made in making better utilization of first floor areas. That's 
brought us closer to breaking even, as have recent other efforts. Doing 
the same thing with utilization of the Family Room needs to be part of 
this, because we're still not yet out of the water financially.
Mike Lehman

Jacob Barton wrote:
> ODDMUSIC has been using the family room in increasing amounts.  We're 
> still in proto-working-group status, but headed in that direction. 
>  Anyway, taking on the responsibility of scheduling that room would 
> make our own scheduling easier.
>
> (In fact, there's insufficient soundproofing between the oddmusic 
> studio and the family room to hold concurrent events in the two 
> spaces, so when we do anything public, we have to spill out.)
>
> Jacob
>
>
> On Fri, Mar 19, 2010 at 10:49 AM, Edwin Hawkes <oltime1 at att.net 
> <mailto:oltime1 at att.net>> wrote:
>
>     I wouldn't go so far as any spoke could approve events in the main
>     space, or sum room, as there are times when we're in negotiations
>     with an artist, or have pending events that may not be widely
>     known. I think that the main space and sun room should be left to
>     Shows. However Production should take care of the production area,
>     maybe librarians should handle the library space, and the family
>     room would be up for grabs. I think if too many people have
>     access, it can get confusing, and cause problems. Right now I
>     think there are meetings in the family room that aren't always on
>     the calendar, and we have had some confusion in the past because
>     of this. Is there anyway to separate the spaces so that a request
>     for a specific location is directed to the working group
>     responsible for that space? At this time any request to the
>     calendar is emailed to the shows list, and Katy and I have the
>     access to look at the request and follow up with it.
>
>     Ed
>
>
>     Chris Ritzo wrote:
>>     I think that's a great discussion to have Ed. The permissions to
>>     be able to approve events can be given to anyone with a specific
>>     site role. Currently I'm using the "Editor" role, but this could
>>     be a new role specifically for this. I'm all for widening the
>>     pool of folks who can do stuff & it makes sense to me that any
>>     working gruop spoke could approve an event. The only issue I see
>>     us needing to figure out is with space rental. Folks approving
>>     events would need to be up to speed on how that should be handled.
>>
>>     CR
>>
>>     On Thu, Mar 18, 2010 at 8:18 AM, Edwin Hawkes <oltime1 at att.net
>>     <mailto:oltime1 at att.net>> wrote:
>>
>>         We might want to talk about Shows role in approving events.
>>         We are happy to continue approving events for all the spaces,
>>         but if people think that someone else should do the library,
>>         family room, production, or any space that doesn't include
>>         the main space or sun room, we could probably see our way to
>>         let someone else do that. Any thoughts?
>>
>>         Thanks,
>>
>>         Ed
>>
>>
>>         Chris Ritzo wrote:
>>>         Hey all,
>>>
>>>         Following on some of the tech announcements we had at last
>>>         steering, the Tech group is moving forward with some changes
>>>         to the event calendar on the main site.
>>>
>>>         These changes include:
>>>         - moving from WebEasel to a true date-based calendar, built
>>>         into the website.
>>>         - abilitiy to propose an event in specific locations,
>>>         specify an event type, associate an event with a particular
>>>         working group, require event contact information, include a
>>>         picture in an event, & more
>>>         - site visitors viewing the calendar will be able to filter
>>>         events by event type, location, working group, etc. as well.
>>>         - provide ical feeds of the calendar to other calendars, and
>>>         feasilbly be able to consume ical feeds from those calendars
>>>         also
>>>
>>>         Currently the shows work group approves events, so a group
>>>         role will be created on the main website which has admin
>>>         access to approve events.
>>>
>>>         If spokes have comments or discussion on this change, or
>>>         have suggestions for additional features please let the tech
>>>         group know either in reply or at imc-tech at ucimc.org
>>>         <mailto:imc-tech at ucimc.org>
>>>
>>>         -CR
>>>
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>>
>>
>
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